I-Share Resource Management Training Session 8: Batch Processes and Record Maintenance

CARLI’s I-Share Resource Management Training series focuses on how libraries may manage collections and metadata in Alma effectively, with an emphasis on Alma’s functionalities for management of physical and electronic resources. This series will cover many topics that involve cataloging as well as the interaction of metadata with other library system functions, such as acquisitions, circulation, and discovery. Each session will highlight different processes and workflows for completing resource management tasks in both institutional and consortial perspectives.

Series content is aimed at those who are responsible for day-to-day work with MARC metadata and inventory data in an I-Share institution. Staff that are responsible for functions in acquisitions, fulfillment, discovery, or reporting may find the information useful as well. Primary emphasis will be on taking advantage of Alma functionality to complete tasks within resource management workflows. Limited discussion on broader cataloging practice and theory may be addressed as time allows.

Each 90-minute session will consist of 55-70 minutes of presentation, with periodic spaces for questions and exploration. Attendees will be encouraged to have examples ready for hands-on practice. 

Registration will be capped at 15 attendees per session, and sessions may be selected a la carte. Each session will be recorded and made available, and it is not necessary to register to receive access to the recording. Register here.

Session 8: Batch Processes and Record Maintenance

Nobody’s perfect, nor are the metadata in any library catalog. Finding and fixing inaccuracies along with upgrading records for changing rules and practices is as much a part of a cataloger’s job as the addition of new resources. While it may be easy to make changes to individual records, working with data in bulk requires some planning and coordination.

This session will cover the tools and techniques available for working with metadata in bulk in Alma. Options for creating record sets will be described, and practices for working with metadata at both the institution and network levels will be outlined. Additionally, several common maintenance projects will be described.

• Creating and using record sets: text file, Excel, Analytics, search results
• Indication rules
• Normalization rules and zones
• Bibliographic record maintenance projects: coordinating local and global efforts
• Holdings record maintenance projects
• Item record maintenance projects
• Electronic resource duplication and overlap reports