I-Share Resource Management Training Session 5: Managing Electronic Inventory

CARLI’s I-Share Resource Management Training series focuses on how libraries may manage collections and metadata in Alma effectively, with an emphasis on Alma’s functionalities for management of physical and electronic resources. This series will cover many topics that involve cataloging as well as the interaction of metadata with other library system functions, such as acquisitions, circulation, and discovery. Each session will highlight different processes and workflows for completing resource management tasks in both institutional and consortial perspectives.

Series content is aimed at those who are responsible for day-to-day work with MARC metadata and inventory data in an I-Share institution. Staff that are responsible for functions in acquisitions, fulfillment, discovery, or reporting may find the information useful as well. Primary emphasis will be on taking advantage of Alma functionality to complete tasks within resource management workflows. Limited discussion on broader cataloging practice and theory may be addressed as time allows.

Each 90-minute session will consist of 55-70 minutes of presentation, with periodic spaces for questions and exploration. Attendees will be encouraged to have examples ready for hands-on practice. 

Registration will be capped at 15 attendees per session, and sessions may be selected a la carte. Each session will be recorded and made available, and it is not necessary to register to receive access to the recording. Register here.

Session 5: Managing Electronic Inventory

This training session covers processes for adding and updating electronic inventory and associated bibliographic records both with and without involving purchase order lines. Options for using community zone data or building and managing local electronic collections will be described. Management of individual portfolios in collections or as standalone resource will be discussed.

• Activating Community Zone electronic collections
• Activating local institution zone electronic collections
• Adding or activating portfolios for selective collections: import profiles, portfolio loader
• Activating portfolios for purchase order lines
• Ex Libris auto-holdings integrations
• Managing holdings data in WorldCat: Data sync or Collection Manager KB
• Relinking inventory
• Deactivating and deleting electronic inventory