Shared Analytics: Title Count Reduction Project

Finding and Copying Reports

CARLI's shared reports folders are found within the Shared Folders tree of your analytics catalog. For I-Share Libraries, the shared folders are found at:

Shared Folders > Carli NETWORK 01CARLI_NETWORK > Title Count Reduction Project Reports

Reports in the above folder may be run as is in your institution; or you may choose to copy the report to your institution folders in order to modify the design and/or the output. 

Copying the Report

Any user with the Designs Analytics role may copy a report into your institution's shared reports folder.

1. Open Analytics: Go to Analytics > Access Analytics.
2. Click Catalog.
3. Expand the Shared Folders down to CARLI's shared reports:
   e.g., Shared Folders > Carli NETWORK 01CARLI_NETWORK > Title Count Reduction Project Reports
4. Locate the report by name in the list. When found, select More > Copy.
5. Change folders into your institution's reports folder.
   e.g., Shared Folders > [institution name] > Reports
6. Click the Paste button on the toolbar.
7. Click Edit to do a test-run of the report.
8. Return to Alma.

Bibliographic Records with No Inventory

Bibliographic records in institution with no inventory with format and resource type

Path to Report: /Shared Folders/Carli NETWORK 01CARLI_NETWORK/Title Count Reduction Project Reports
What it does: Lists an institution's bibliographic records that have no inventory (physical holdings/items, electronic portfolios, digital objects). Note, records in the results list may be related to other records that have inventory on host bibliographic records (i.e., bound withs) or may be related to bibs via 77X, 78X, or 8XX fields.
This might be useful for: This report will be useful for identifying bibliographic records for deletion.
Fields in the final report: Institution Code, MMS Id, OCLC Control Number (035a), Title, Suppressed from Discovery, Bib Format*, Form of Item, Material Type, Resource Type, Bib is part of Collection Name**
Note*, Bib Format is a custom field saved for the Titles subject area in the NZ, combining Leader/06-07 and a translation table. 
Note**, Bib is part of Collection Name is a custom label for Bibliographic Details.Collection Name
Author: Ted Schwitzner 
Author's library: CARLI
Posted: 10/19/2021

Bibs with 774 data - bound withs and host bib records

Path to Report: /Shared Folders/Carli NETWORK 01CARLI_NETWORK/Title Count Reduction Project Reports
What it does: Lists an institution's bibliographic records that are host bibliographic records (i.e., bound withs) or may be related to other bibs via the 774 field.
This might be useful for: Libraries that are looking to enhance bibliographic data for bound withs should use this report to locate these records. Libraries working with the Bibliographic Records in Institution with No Inventory report should also review this list and compare against bibs in that report.
Fields in the final report: Institution Code, Institution Name, Title, MMS Id, OCLC Control Number (035a), Physical Item Details.Lifecycle, Barcode, Library Name, Location Name, Permanent Call Number
Author: Ted Schwitzner 
Author's library: CARLI
Posted: 10/19/2021