Alma Title Count Reduction Project: Cleaning up ASP Theatre in Video E-Collections

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Overview

During the title count reduction project, CARLI staff have discovered an Ex Libris migration data error.  Specifically, many I-Share libraries had the Alexander Street Press e-collection Theatre in Video, Supplement activated in their IZ during migration when they should have had Theatre in Video, Volume 1 - North America activated in their IZ instead. Users at these libraries do not have access to the Theatre in Video, Supplement e-collection, so it should be deleted so that it is not displaying as as resource in Primo VE.

The 35 libraries* affected by this error should:

1. Activate in your IZ the correct e-collection from the CZ: Theatre in Video, Volume 1 - North America with CZ Electronic Collection ID: 61391926370005816, MMS ID: 9913536078200041.

2. Delete Theatre in Video, Supplement e-collection from your IZ. 

CARLI has contracted with the Illinois Heartland Library System’s Catalog Maintenance Center to engage a team of their professional catalogers to work on Alma record deduplication and cleanup under the supervision of CARLI Office staff.

Work Plan for Cleaning up ASP Theatre in Video E-Collections

Step 1: CARLI staff will write reports for each institution to show if these e-collections need to be adjusted in their IZs.

Step 2: CARLI will distribute reports for each institution in Box and notify I-Share Liaisons and Directors on December 14, 2021.

Step 3: I-Share institutions with these e-collections to be deleted/activated will indicate to CARLI by 5pm on December 21, 2021 if they will adjust these e-collections in their IZs themselves or if CARLI will do this work.

Step 4: I-Share institutions that elect to adjust the e-collections themselves must complete this work by January 31, 2022.

Step 5: CARLI staff will adjust the remaining e-collections from IZs and notify each institution's I-Share Liaison when the work is completed in their IZ.

Current Status

Completed.  3,045 incorrect portfolios deleted; 14,245 correct portfolios activated.

*I-Share Institutions with Incorrect ASP Theatre in Video E-collections Activated in the IZ

Abraham Lincoln Presidential Library
Aurora University
College of DuPage
Concordia University Chicago
Eureka College
Governors State University
Greenville University
Harper College
Illinois College
Illinois State Library
Illinois Valley Community College
Joliet Junior College
Lake Forest College
Lincoln Land Community College
McHenry County College
McKendree University
Millikin University
Moody Bible Institute
Morton College  
Newberry Library
North Park University
Parkland College
Quincy University
Roosevelt University
Rush University
Saint Francis Medical Center College of Nursing
Saint Xavier University
Sauk Valley Community College
South Suburban College
Southeastern Illinois College
Trinity Christian College
Triton College
University of Saint Mary of the Lake Mundelein Seminary
Western Illinois University
Wheaton College