Archives Task Force Meeting: December 9, 2024

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Jeanette Bruno (City Colleges of Chicago), Rebecca Fitzsimmons (Illinois State University), Matt Gorzalski (Southern Illinois University Carbondale), Pam Hackbart-Dean, chair (University of Illinois Chicago), Marcella Lees (Southern Illinois University Edwardsville), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University),

Member absent: Ashley Howdeshell (Northeastern Illinois University)

CARLI Staff attending: Elizabeth Clarage, Martin Kong

Decisions

• The November 11, 2024, minutes, with the edits from Elizabeth Clarage and Martin Kong, were approved.

Tasks Assigned

• Minutes taken by Matt Gorzalski.
• Matt Gorzalski will remind the appraisal webinar group of the December 12 meeting.
• Pam Hackbart-Dean will solicit documentation for the Resources page in January.
• Pam Hackbart-Dean, Rebecca Fitzsimmons, and Elaine Fetyko Page will begin drafting a proposal to turn the Archives Task Force into a standing committee.

Announcements

• Member Announcements:
  • Pam Hackbart-Dean (University of Illinois Chicago): UIC hired a manuscripts archivist who will begin in January 2025.
  • Rebecca Fitzsimmons (Illinois State University): ISU is searching for a new library dean.  The job will be posted on the CARLI jobs site, and she encourages interested applicants to apply.
  • Matt Gorzalski (Southern Illinois University Carbondale): SIUC’s library dean search committee has its first meeting Friday December 13 and will be searching in the Spring 2025 semester.
• CARLI Announcements: None

Discussion

• “The Power of Appraisal: Selecting Archives” webinar was rescheduled and is now January 31 from 1-3 PM central time.  The webinar planning group met virtually on November 22.  Presenters Ruth Bryan (University of Kentucky) and Nicole Menchise (Long Island Library Resources Council) were going to meet and discuss the webinar content before the group’s next meeting, which is December 12.
• The Digitization webinar planning group set May 14 and 15 from 1-4 PM central time as the webinar date.  Illinois State University’s digitization coordinator and digitization specialist will also be presenters.  Topics will include digitization equipment and post-processing.  Marcella Lees will present on SIUE’s Preservica implementation, but the planning group is looking for a second presenter to discuss Preservica. The group is considering a hands-on aspect to the webinar and providing sandbox access to tools like Omeka and Preservica.
• Pam Hackbart-Dean discussed an in-person “Processing 101” workshop for June 2025.  Meghan Ryan and Marcella Lees volunteered to help with planning.
• Matt Gorzalski will remind the appraisal webinar planning group of the December 12 meeting.
• Pam Hackbart-Dean discussed revisiting a call for documentation for the TF’s Resource page in January.
• The task force discussed its future. It determined that it had work that would continue into FY2026 and beyond. The task forces will draft something for CARLI by January for the group to review.  The CARLI Governance Board’s next meeting is March 7 and its Executive Committee meets on February 26.  The Executive Committee sets the Board meeting agenda.
• Alex Altan noted that he has been working on documentation for the page, such as a scrapbook digitization guide.

Next Meeting Dates and Deadlines

The Archives Task Force will meet next on January 13, 2025 at 10:00 AM.

Committee Meetings:
January 13, 2025: Minutes taker – Pam Hackbart-Dean
February 10, 2025: Minutes taker – Ashley Howdeshell
March 10, 2025: Minutes taker – Marcella Lees
April 14, 2025: Minutes taker – Elaine Fetyko Page
May 12, 2025: Minutes taker – Meghan Ryan
June 9, 2025: Minutes taker – To be determined

Deadlines:
May 30, 2025: Task Force Annual Report