CARLI News January 29, 2025

CARLI News January 29, 2025

Submitted by mjhuls on Wed, 01/29/2025 - 10:05am

CARLI Counts Cohort 6

Congratulations to the CARLI Counts Cohort 6 participants! Their year-long journey begins in February with the first of two in-person immersive sessions. As with the previous five cohorts, all three CARLI member constituencies (public, community college, and private) are represented.

One Library′s Experience Migrating to the New EBSCO User Interface

The CARLI Electronic Resource Management Committee is pleased to invite you to an upcoming webinar about one library's experience migrating to the new EBSCO UI.

The presentation and discussion will be led by Lisa Wallis, Professor and eResources and Systems Librarian at Northeastern Illinois University on Friday, February 14 from 1:30 p.m. to 2:30 p.m. The event link will be sent prior to the meeting.

Please register for this event. The session will not be recorded.

I-Share Resource Management Training Series

CARLI's I-Share Resource Management Training series focuses on how libraries may manage collections and metadata in Alma effectively, with an emphasis on Alma's functionalities for management of physical and electronic resources. This series will cover many topics that involve cataloging as well as the interaction of metadata with other library system functions, such as acquisitions, circulation, and discovery. Each session will highlight different processes and workflows for completing resource management tasks in both institutional and consortial perspectives.

Series content is aimed at those who are responsible for day-to-day work with MARC metadata and inventory data in an I-Share institution. Staff that are responsible for functions in acquisitions, fulfillment, discovery, or reporting may find the information useful as well. Primary emphasis will be on taking advantage of Alma functionality to complete tasks within resource management workflows. Limited discussion on broader cataloging practice and theory may be addressed as time allows.

Each 90-minute session will consist of 55-70 minutes of presentation, with periodic spaces for questions and exploration. Attendees will be encouraged to have examples ready for hands-on practice. 

Registration will be capped at 15 attendees per session, and sessions may be selected a la carte. Each session will be recorded and made available, and it is not necessary to register to receive access to the recording.
 

First Amendment Audit Training for Frontline Staff

First Amendment audits of libraries are a growing trend and a very real challenge for frontline staff to handle. Chances are increasing that library staff will be faced with a First Amendment auditor's attempt to get footage for their social media. 

Join CARLI on February 25 from 1:00–2:00 p.m. as Dustin Smaby from Vernon Public Library shares basic knowledge about First Amendment audits, what typically happens during an audit, and the key strategies for successfully navigating an audit. Video examples of audits created by Vernon Area Public Library staff will be used to highlight what (and what not) to do during an audit.

Registration is required for this event. 

Illinois Open Education Summit: Building an Open Future: Supporting and Expanding Open Education Across Illinois

The Illinois Open Education Summit, held April 7 at the Illinois State Alumni Center in Normal will bring together people who want to create a shared vision for Open Education in Illinois and develop or expand their Open Education programs and initiatives. Whether you are from a small institution or a large university, are beginning your open educational resources journey or already have an established program, the Open Education Summit invites librarians, faculty, academic leadership, instructional designers, and distance education staff to join with partners across the state to build foundational knowledge and fashion a vision for the future of Open Education in Illinois. We are encouraging institutions to put together a team of up to three Open Education champions (both aspiring and active) to bring their diverse perspectives to the event.

Learn more and register your institution′s team to attend.  

Registration Available for CARLI AI Symposium

Join the CARLI Public Services Committee on April 15, 9:00 a.m.–3:00 p.m. for an engaging AI Symposium exploring the evolving role of artificial intelligence in academic libraries. This webinar will feature 50-minute sessions led by CARLI committees, including: Commercial Products; Discovery Primo VE; Diversity, Equity, and Inclusion (DEI); Instruction; and Preservation.

Sessions will cover a range of topics, such as using AI for preservation, ethical considerations of AI tools, integrating AI into instruction, and more.

Attendees are invited to join for the entire day or for the sessions that interest them. Full agenda and registration are available on the event calendar page. 

Questions? Contact the Public Services Committee Co-Chairs  and .

Save the Date: ACRL Assessment in Action Workshop June 5

CARLI is pleased to host the ACRL Assessment in Action: Demonstrating and Communicating Library Contributions to Student Learning and Success. The roadshow will be held on Thursday, June 5, at the Illinois State University Alumni Center.
 
In this full-day interactive workshop on strategic and sustainable assessment, participants will identify institutional priorities and campus partners, design an assessment project grounded in action research, and prepare a plan for communicating the project results. Librarians, library staff, and library administrators will learn how to design and implement robust assessments, collaborate with key institutional partners, and communicate assessment activities in engaging and effective ways. Presented by the Association of College and Research Libraries (ACRL).
 
Designed for:

  • All librarians, library staff, or library administrators who seek to design and implement a student success assessment project.
  • Library staff or administrators who want to identify and improve relationships with campus partners and stakeholders.
  • Library staff of administrators who want to align library assessments with institutional priorities.
  • Library staff or administrators with little or no previous experience with the assessment cycle

Registration information will be available soon. Attendance is limited to 100. Cost will be $50.

The Power of Appraisal: Selecting Archives Workshop

Before donations arrive in your archives, the first step is appraising the item, does it fit your organization's mission? Can the item(s) be stored appropriately and cared for? What if this did not happen before you accepted the collection, and it is on the shelves—it happens to everyone. Appraisal often refers to the time spent assessing existing records for their potential to be retained as part of the historical record in your archives. Sometimes, this is done as part of surveying one′s holdings or even when processing a collection. Join the CARLI Archives Task Force on January 31, 2025, from 1:00–3:00 p.m. for The Power of Appraisal: Selecting Archives.

This two-hour workshop will discuss the different values assigned to archives to help you better understand the appraisal principles and introduce techniques to identify records necessary for adequate documentation. A case study will be presented on a recent appraisal project, followed by a discussion and questions.

Speakers:

  • Ruth Bryan, University Archivist in the Special Collections Research Center, University of Kentucky Libraries
  • Moderator: Matt Gorzalski, University Archivist and Associate Professor, Special Collections Research Center, Southern Illinois University Carbondale

Registration is now available. If you are unable to attend, but would like to view this program, the webinar’s presentation will be recorded and added to the CARLI Archives and Special Collections Resource Page. 

GLAM Virtual Career Festival

Registration closes on January 31 for the Government, Library, Archive, and Museum Employees (GLAM) Virtual Career Festival. GLAM presents a unique opportunity for students and alumni from 19 of the most prestigious library programs in the United States to engage with recruiters from leading employers and professional organizations. If you are seeking to connect with exceptional talent to fill internships, practica, or full-time positions, or if you wish to enhance your organization's visibility, this event offers you the chance. 

CARLI ConsortiaManager Prep for FY26 Cycle

As CARLI staff prepare for the FY26 E-Resource Selection Cycle, please take a moment to review your library′s information in ConsortiaManager.

Log in to ConsortiaManager at https://consortiamanager.com/login. If you′ve forgotten your password, click the "Forgot your password?" link on the login page. After logging in, verify the dashboard says CARLI at the top; if another consortium is named, click Profile > Switch Account and select the CARLI account. 

To access your library′ profile page, click Profile > View Profile. Please review the following:

  • Your account′s email notifications (click your name in the User Accounts box). The emails used by CARLI are:
  • Invoices: check this box to receive copies of invoices generated for your library
  • Ordering: check this box to receive confirmations when orders are submitted, renewal reminders, and final order confirmations (estimates) after a selection cycle closes
  • Other user account permissions and notifications for your library (only if you have Administrator privileges). Permission levels in CM are:
  • Administrator: can make selections in CM and can add and edit other users
  • User: can make selections in CM but cannot add or edit other users
  • View only: can view information in CM but cannot make selections or other edits.
  • Add your library′ IP addresses, if you know them.

Only individuals authorized to make financial commitments on behalf of the library should be given Administrator or User permissions. CARLI recommends Administrator privileges be limited to one account per library.

Additional instructions on adding and editing user accounts and IP addresses can be found in the ConsortiaManager Help Section by clicking the question mark (?) in the top menu bar.

CARLI Needs Your Weeding Policies

The CARLI Collection Management Committee is soliciting your documentation and local policies about weeding. Documentation will be shared on a webpage that is being developed by the committee. 

Weeding policies and workflow documentation specific to your institution will assist other CARLI institutions in developing and improving their own weeding policies and procedures. Please do share if you have different workflows for collection maintenance weeding versus special project weeding.

Please fill out this brief form to share your documentation.

Partial Registration Support for Creative Commons Certificate 

Partial registration support is available for up to five library workers at CARLI member institutions to participate in the Creative Commons Certificate Program.

Creative Commons (CC) licensing is a type of license commonly used with open educational resources. The course delves into the Creative Commons licenses and open practices. This 10-week certificate course is asynchronous, online training, with options for synchronous discussions. 

To qualify, members must register for a course that begins prior to June 30, 2025. In return for CARLI's financial contribution to your registration fee, we ask that you provide CARLI with at least two of the resources you created during the certificate program so that all of CARLI may benefit from these projects.

For complete details on how to register for the course and receive the MHEC discount, please visit the program web page.

OER Updates

Upcoming OER Community Chat

The CARLI OER Committee invites those at Illinois libraries to an informal discussion on OER and Accessibility on February 26 from 10:00–11:00 a.m. If you are working on local OER and affordable programs, please join and share your thoughts and experiences and learn from your Illinois library colleagues. 

This discussion will be led by Ann Fredricksen, Coordinator of Accessibility Media Services, University of Illinois Urbana-Champaign.

Please register to attend.

Virtual Course: Understanding and Promoting Open Educational Resources

CARLI is pleased to offer a 3-week synchronous and asynchronous course on open educational resources in February 2025 with the live sessions on February 13, 20, and 27 from 9:00–10:30 a.m. Attendees should plan to attend each live session.

This virtual course is designed to help the novice person learning about open educational resources to apply the information from this program to build their own local programs and workshops. The program is open to all CARLI members.

The virtual program will contain both synchronous (three live 90-minute Zoom sessions) and asynchronous (readings, videos, etc.) to be completed before each live session. The live sessions will include presentations, but the aim of the program planners is that these will incorporate a flipped classroom model to build community among participants as all share and discuss the topics.

Registration is available until February 11 or until the course is full. Course materials will be sent to registrants beginning February 6. 

Opportunity for Teaching Faculty to Attend the CARLI OER Faculty Workshop and Open Pedagogy Workshop

The CARLI OER Committee invites members to share with their teaching faculty the opportunity to attend an OER for Faculty Series of workshops to learn about open educational resources, equitable course materials, and open pedagogy. Faculty may attend either workshop or both!

CARLI OER for Faculty Series, Workshop 1: Supporting Academic Success: Open Educational Resources and Equitable Course Materials

This first workshop of the two-part OER for Faculty Series will identify:

  • what are open educational resources (OER).
  • benefits and motivations for using OER
  • how to find and evaluate OER
  • how to integrate OER into your class

After attending, CARLI-member teaching faculty will be invited to write a brief review of an open textbook in the Open Textbook Library.

If your institution plans to offer an incentive to your faculty for attendance at the workshop & writing a review of an open textbook, please email  so that CARLI staff can provide you the information you need about your faculty attendance/review status.

This workshop will be offered twice. Both workshops contain the same content.

Register for February 7, 2025, 11:00 a.m.–12:30 p.m.
Register for February 20, 2025, 11:30 a.m.–1:00 p.m.

CARLI OER for Faculty Series, Workshop 2: Open Pedagogy Workshop

In this second webinar of the two-part OER for Faculty Series, being held on February 27, 11:30 a.m.–1:00 p.m. the CARLI OER Committee invites teaching faculty to an online workshop on open pedagogy.

When you use open pedagogy in your classroom, you are inviting students to be part of the teaching process, participating in the co-creation of knowledge. In this workshop, you will learn the definition and context of Open Pedagogy, view innovative examples being applied in a variety of subjects and formats, and work with other attendees to create an assignment that you can use in your own class.

Registration required. This workshop will be offered once.

Turning Data into Action: Responding to Illinois Students' Need for Equity of Course Materials

On March 4, 1:00-2:30 p.m. in this webinar, hear how a diverse group of institutions are responding to Illinois students′ course material experiences and preferences expressed in the 2023 Illinois Course Materials Survey: Student Perspective. Lauren Kosrow, College of DuPage; Scott Ebbing and Tammy Kuhn-Schnell, Lincoln Land Community College; Amanda Pippitt, Millikin University; Michelle Oh, Oakton College; and Amber Burtis, Southern Illinois University Carbondale will describe their institutional support and methods for distributing the statewide survey, their methods for analyzing and sharing the survey data, and what impacts and benefits have resulted. 
 
Please register to attend.

OER Creation Workshops: Recordings Available

This past fall CARLI offered OER Creation Workshops designed to help librarians and faculty with the creation of Open Educational Resources. The workshop recordings are all now available for on-demand viewing.

OER Creation Workshops available:

  • What is Accessibility and Why is it Important?
  • Incorporating Accessibility into your OER Project
  • Copyright Basics and CC Licensing
  • Permissions and Fair Use
  • Part I: OER and DEI: Social Justice on Your College Campus 
  • Part II: OER, DEI + Open Pedagogy: How and Where to Begin?
  • Introduction to Instructional Design Concepts
  • Instructional Design for Open Educational Resources
  • H5P Interactive Content for Open Educational Resources
  • Getting Started with LibreTexts: Conductor and the Libraries
  • Using LibreTexts to Remix, Adapt, and Create OER
  • Managing OER Projects

CARLI-OER Email List

CARLI has established an email list  for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the email list.

Professional Development Alliance Events

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!

  • January 30: Impact of the New Administration′s Executive Orders on Higher Education Accessibility Initiatives
  • January 30: Increase Your Library Instruction Engagement and Interaction with Nearpod
  • January 31: The Power of Appraisal: Selecting Archives
  • February 4: Beyond the Paywall: Bridging Information Privilege with Open Research Strategies
  • February 4: Cultivating abundance: A regenerative vision for open pedagogy
  • February 6: Intro to Canva
  • February 6: Interview Question Design
  • February 6: Does your Library Needs a Strategist?
  • February 7: CARLI OER Faculty Workshop: Supporting Academic Success: Open Educational Resources and Equitable Course Materials
  • February 10: Building Diverse Print and Electronic Collections
  • February 13: Adobe Express vs. Canva
  • February 11: Behind the Bulletin: A Look at Reviewing Children′s Literature and Its Role in the Professional Field
  • February 18: cHQacademic – From Overwhelmed to Empowered: Tools and Tactics for Smarter Decision-Making
  • February 18: Succession Planning as Change Management: Building Sustainable Staffing in Libraries
  • February 19: NISO Webinar: AI & the Research Cycle (Phase I: Environmental Scan & Discovery)
  • February 19: Elevating Others: Unlocking Your Team′s Full Potential
  • February 19: Historical Fiction: Learning from the Past
  • February 20: Empowering Creativity with Generative AI in Adobe Express
  • February 20: CARLI OER Faculty Workshop: Supporting Academic Success: Open Educational Resources and Equitable Course Materials
  • February 25: First Amendment Audit Training for Frontline Staff
  • February 27: CARLI Open Pedagogy Workshop
  • March 4: Turning Data into Action: Responding to Illinois Students' Need for Equity of Course Materials
  • March 4: Mastering Advanced Search Techniques in CINAHL For Nursing & Allied Health Programs
  • March 11: Leadership Series Part 1: Leadership Strategies for Success
  • March 12: NISO Webinar: Community Interventions
  • March 27: "Are You a Bot?" Merging Technology and Human Interaction Through the Implementation of a Library Reference Chatbot

To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available on the Professional Development Alliance website when permitted by the presenter. 
 
Are you interested in presenting on a topic for CARLI members and the Professional Development Alliance? Or would you like to moderate a follow up discussion for an upcoming program? to become more involved in CARLI's continuing education efforts!

Interview Question Design

February 6, 1:00–2:00 p.m. 

Effective interview questions are key to making fair, informed hiring decisions. In this 1-hour webinar, you will learn best practices for crafting meaningful questions to help you make job-relevant hiring decisions. Ben Mead Harvey will explore the concept of bias and its impact on the interview process before diving into actionable strategies to design questions that genuinely assess the candidates' knowledge, skills, and abilities.

Behind the Bulletin: A Look at Reviewing Children′s Literature and Its Role in the Professional Field 

February 11, 10:00-11:00 a.m.
 
In this webinar Kate Quealy-Gainer, Editor of The Bulletin of the Center for Children′s Books (https://bccb.ischool.illinois.edu ), will give an overview of what it′s like to review children′s literature for a professional journal, discussing the ins and outs of the process, from working with publishers to final edits. The presentation will also touch on what role the Bulletin believes reviews have in the field, especially considering the current upswing in book challenges. 

Preservation Tip

Reflecting on Ten Years of Preservation: The Impact of the 2015 Preservation Survey
Heidi Marshall, Columbia College Chicago

In 2015, a preservation survey was sent to all 131 CARLI governing member libraries to understand their preservation needs and identify key preservation concerns. A total of 51 libraries (39%) responded. The survey results gave a snapshot of preservation concerns and efforts across institutions and helped shape the work of the CARLI Preservation Committee for the next ten years.

The Preservation Committee′s goal is to work together to identify, develop, and promote preservation practices that are cost-effective and efficient and to share this information with CARLI members through articles and programming focused on an annual theme.

As we mark the tenth anniversary of the first survey, a new survey will be sent to CARLI Member Directors in early February to help us, once again, capture top preservation needs and guide the committee′s work moving forward.

Learn more about the Preservation Committee′s Annual Projects that were informed by the identified needs and concerns from CARLI Members′ responses to the 2015 Preservation Survey.

Other Library News

Congratulations to Kris Veldheer

Catholic Theological Union Library Director, Kris Veldheer's book, "Managing a Small Theological Library: How to Color with Broken Crayons", has been published by Atla Open Press. 

Please join us in congratulating Kris and publicizing her excellent work!

Joint Forum on Proxy Service Migration at Health Sciences Library

The Medical Library Association′s (MLA) Technical Services and Collection Development Caucuses invite you to attend a joint forum on remote access at health sciences libraries on Thursday, February 27 at 1:00 p.m., here. 

This informal session will start with a brief presentation from Megan Inman, Collection Development Librarian at the Laupus Health Sciences Library at East Carolina University (ECU). She will describe the experiences she had in migrating ECU Libraries from a proxy server (EZ Proxy) to the Open Athens authentication system. Inman will also discuss what initiated the change, the benefits and challenges that resulted, and the takeaways she drew from it. Following her presentation, there will be time for Q&A and discussion on remote access. 

Non-MLA members are welcome to attend and participate. The session will not be recorded to encourage open discussion.

Invitation to Join Community Engagement Roundtables

Libraries are invited to attend the virtual Community Engagement Roundtables of the project Libraries as Partners for Emergency Preparedness and Response in Times of Crisis, an Institute of Museum and Library Services funded initiative to study how libraries partner with emergency responders during community-wide emergencies.

Two, two-day roundtable groups will be held in February and March 2025, with each roundtable discussing the same topics. Registration to join a roundtable is free and the event will occur via Zoom.

Roundtable Dates:

  • Group 1: February 12–3, 2025, 11:00 a.m.–5:00 p.m.
  • Group 2: March 4–5, 2025, 11:00 a.m.–5:00 p.m.

Participants in the roundtables will enjoy panel discussions by experts in the library and emergency response fields and engage with each other in breakout sessions to share their own insights and experiences. 

If you are interested in joining a roundtable, please complete this Google Form and indicate your preferred dates.

For more information about the Libraries as Partners project, please visit their website or contact with any questions.

Call for Papers/Presentations for Third Annual Conference on Northern Illinois History and Cultural Heritage 

The Regional History Center at NIU Libraries invites proposals for papers, sessions, panels, and multi-media presentations for a conference exploring the historical and cultural impacts of technology, innovation, and scientific development on individuals and communities within the greater Northern Illinois region. From everyday farm implements and household products to global scale laboratories and data centers, Northern Illinois' continuing legacy as a site of technological development has roots in the latter half of the nineteenth century, anchored by Chicago's rise as an international hub of commerce, transportation, heavy industry, and capital investment. This conference seeks to highlight the inventions, innovators, industries, and ideas that have characterized the technological history of Northern Illinois, especially how these continue to shape the present and future.

The deadline for proposals is January 31, 2025, and all individuals and groups submitting proposals will be notified with an acceptance decision by February 15, 2025. The conference, Still Point in the Turning World? History and Technology in Northern Illinois will be held on April 19, 2025, on the NIU Campus in DeKalb, Illinois.

For more information, please see the full call. 

Upcoming CARLI Events and Meetings

Consult the CARLI calendar to view the current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to . 

If you need disability-related accommodations to participate in any of the events mentioned below, please email the . Early requests are strongly encouraged to allow sufficient time to meet your access needs.

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