Collection Management Committee Meeting: November 20, 2024

Zoom / Conference Call

Members attending: Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Briana Love (Aurora University), Jackie Mann, co-chair (DePaul University), Kevin Mackaben (Benedictine University), Julie Murphy (Illinois State University), Justin Sextro (Southern Illinois University Carbondale)

Member absent: Erin Zimmerman (Heartland Community College)

CARLI Staff attending: Elizabeth Clarage, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

• The October minutes were approved.
• December 18th meeting will proceed as scheduled.
• The Illinois State Databases Spreadsheet is ready to be shared.
• The committee will proceed with drafting a “Weeding Webpage” between this and our next meeting, and the committee will revisit how it’s going and if it seems the best use of our time during the December meeting.

Tasks Assigned

• Minutes taken by Jackie Mann.
• Elizabeth and Jen will work on sharing the Illinois State Database Spreadsheet.
• CARLI Staff will touch base with Ted about what reports are being asked for and what needs to be provided to request a report, etc.
• Members will work on Box note to begin putting together what might go onto eventual webpage, to be revisited at December meeting: https://app.box.com/notes/1421740619971

Announcements

• CARLI Announcements:
  • FY26 Ebook Program should be announced this week.
  • New CARLI staff member: Wyn Schell, User Services.
  • CARLI Annual Meeting recordings
  • CARLI Counts is doing another cohort next year, a year-long assessment project program. CARLI Counts applications are due December 6.
  • CARLI will be holding another webinar on WEST in January.

Discussion

• How do we want to spend the rest of the year?
  • Weeding webpage
    • Weeding webpage brainstorming document
    • Link to weeding notes from webinars, etc.
    • Focus on academic libraries and the weeding process in general, and then focus in on specific collection types/projects
    • Tailor it to CARLI members, academic libraries of different sizes, CARLI last copy program, other local interest topics (i.e. Illinois vendors that can help), tips for Alma use, Analytics help that CARLI can provide to I-Share members/non-I-Share members (i.e. cross-collection analytics, historical Voyager data)
    • Tie into webinar topics of “emergency” weeding or shifting with local vendors who can help, bigger focus on time-sensitive assistance
    • Committee will determine whether to make the webpage a static page or if committee will regularly update the page going forward
      • Page by Archives Task Force as an example.
      • DEI policy language as an example.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on December 18, 2024 at 9:00 – 10:30 a.m.

Committee Meetings:
December 18, 2024, Minutes: Justin Sextro
January 15, 2025, Minutes: Erin Zimmerman
February 19, 2025, Minutes: Jeannette Glover
March 19, 2025, Minutes: Gwen Gregory
April 16, 2025, Minutes: TBD
May 21, 2025, Minutes: TBD
June 18, 2025, Minutes: TBD

Deadlines: N/A