Diversity Equity and Inclusion Committee Meeting: September 20, 2024

CONFERENCE CALL

Members attending representing these CARLI member institutions: Southern Illinois University Edwardsville, Erikson Institute, Triton College, Aurora University, Illinois State University, University of Illinois Springfield, Chicago Botanic Garden

CARLI Staff Attending: Nicole Swanson, Marisa Tolbert

Announcements   

Committee Member Announcements

• Day of the Dead Rare Book Display at Chicago Botanic Garden.

CARLI Announcements

• Annual Meeting October 22nd 10am – 3pm. 

Members can attend in-person and virtually. 

Updates:

• Schedule of Committee Meetings (Third Friday of the Month from 8:30am to 10am) Confirmed.
  • Discussion of moving December meeting (Potentially to December 13) – Poll will be sent out.
  • March 21st meeting moved to March 28 to avoid conflicts with Spring Break.
  • April Meeting moved to April 11 to avoid conflicts with April 18th (Good Friday).

• Volunteer for Chair/Co-Chair:
  • There were volunteers to be Co-Chairs
  • Committee approves volunteers as Co-Chairs
    • Member made motion to approve, Another member seconded.
  • Roles of Chair(s) are to help to lead meetings, put together agendas, and help put together an annual report at the end of May.

Discussion

• Annual Meeting opportunity to lead a “table talk” topic
  • Members volunteered in leading.
  • Member suggested topic “Are DEI efforts still a priority at your institution?” and prompt “Is DEI still a priority at your institution” and follow up “What kind of things are happening?”  and “Does talking about DEI still feel safe on campus?”
  • Member suggested prompt "Is your institution's library included in DEI effort?”
  • CARLI staff suggested prompt “Who are the stakeholders and how are they invested/engaged in DEI efforts on your campus and in your library? Is there a community behind these efforts?”
  • CARLI staff created a Box space to discuss and add topics here.

• Email invitation from the Public Services Committee to collaborate on a CARLI-wide AI Symposium in April or May 2025 on a variety of concrete topics related to AI.
  • Zoom Symposium preferred by Committee 
  • Two members are interested in leading a panel on AI/plagiarism detection tools and how they flag students’ works. Focus on how these tools are equitable especially in regard to individuals where English is not their first language.
• Community Agreement shared by member and discussed by committee briefly. Committee is interested in creating a community agreement for the committee. Agreement will be shared via Box and members will work collaboratively to develop an agreement.
• Brainstorm Document created to share project ideas, tools, and methodologies.
  • Suggested to use CARLI Annual Meeting as an opportunity to guide the committee’s future activities.

Decisions

• Minutes of the August 2024 meeting approved.
  • Motion to approve minutes by member.

Tasks Assigned

• The schedule for assigned minute-takers will be posted to the Box folder.
• CARLI staff volunteered to take today’s minutes.
• CARLI staff will post available notes from DEI Task Force meetings to the Box folder.
• Volunteers are needed to serve as committee chair or co-chairs.

Meeting Dates

• Next Meeting: Friday, October 18, 2024 8:30 - 10 am

ADJOURNED: 9:54 am