Preservation Committee Meeting: June 10, 2024

Preservation Committee Meeting: June 10, 2024

Conference Call / Zoom

Members attending:

  • Patti Gibbons, University of Chicago
  • Tonia Grafakos, Northwestern University
  • Gabriel Hamer, Newberry Library
  • Heidi Marshall, Columbia College Chicago
  • Bonnie Parr, Abraham Lincoln Presidential Library and Museum
  • Shelby Strommer, University of Illinois Urbana-Champaign, chair
  • Bradley Wiles, Northern Illinois University

Members absent:

  • Tonia Grafakos, Northwestern University
  • Jade Kastel, Abraham Lincoln Presidential Library and Museum

CARLI Staff attending:

  • Elizabeth Clarage
  • Nicole Swanson

Decisions

  • Shelby Strommer and Bonnie Parr will serve as co-chairs the next committee year.

Tasks Assigned

  • Minutes taken by Heidi Marshall.

Announcements

  • Member Announcements:
    • Gabriel Hamer (Newberry Library): The Newberry Library will be hiring an intern through an awarded Getty grant who will work with textile collections.
  • CARLI Announcements:

Discussion

  • Preservation Committee Items:
    • Committee Member Terms:
      • Two members rotated off in June 2024
      • Three current members terms end in 2025
      • Three current members terms end in 2026
      • Incoming members with terms ending in 2027, will begin July 1, 2024
    • Committee Chair/Co-Chairs 2024-2025: Shelby Strommer and Bonnie Parr will serve as co-chairs the next committee year.
    • Committee Completed Work: this year completed the Committee Annual Report; Monthly Preservation Topics: Disaster planning and response; & updating the Preservation Resources webpage.
  • Upcoming Events:
    • Finalized details for the Digital POWRR webinar on July 23, 10am event.
    • Discussed the Newberry tour during SAA, August 15, 10:30am: limited to 12 CARLI members with priority to given to CARLI members attending the SAA Conference.   
    • The IFSI fire salvage in-person workshop is postponed until dates can be secured.
  • Points about IN-PERSON Continuing Education Events:
    • CARLI suggests lead times for in-person event planning:
      • six months for large events
      • four months for small events
      • four to six weeks lead time for webinar events
    • CARLI members will be asked next committee year about member preference for preservation events: in-person or virtual events and about type: workshop, tour, demonstrations, etc.
  • Ideas for Preservation IN-PERSON Continuing Education Events:  
    • Preservation office hours or drop-in session could be held for CARLI members with format-specific materials questions (newspaper clippings, oversize items, etc.).
    • Format-specific preservation sessions with supplies sent to registered participants ahead of the evemt for an activity to perform together.
    • October 22nd is the next CARLI Annual Meeting in Champaign; the committee may hold an in-person table event: https://www.carli.illinois.edu/carli-annual-meeting-5
    • Other in-person ideas:
      • Preservation collection care technique workshops.
      • Vendor-held workshops to showcase preservation materials.
      • Preparing for collections move.
  • Ideas for Preservation VIRTUAL Continuing Education Events and/or Blog Series:
    • Fabrication events: demonstrating making archival enclosures, or using a specific tool, coupled with online links to assist in the task.
    • Local preservation outreach: learn how to create partnerships with other institutions in a given area to address preservation issues and needs.
  • For July/August 2024 Committee Meeting
    • Discuss the development of the Preservation Survey as a committee project.
    • Poll committee members about whether and where to hold an in-person meeting.  

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be held in late July or early August 2024.