Archives Task Force Meeting: November 6, 2023

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Pam Hackbart-Dean, chair (University of Illinois Chicago), Ashley Howdeshell (Northeastern Illinois University), Steve Kerber (Southern Illinois University Edwardsville), Michelle Miller (Abraham Lincoln Presidential Library and Museum), Elaine Fetyko Page (Elmhurst University),

Members absent: Jeannette Bruno (City Colleges of Chicago), Rebecca Fitzsimmons (Illinois State University), Meghan Ryan (National Louis University)

CARLI Staff attending: Elizabeth Clarage, Martin Kong, Sara Mercurio, Annie Serrano

Decisions

• The October 3, 2023 minutes were approved.
• The task force will submit an article to the CARLI newsletter for November/December.
• The task force will craft an email for the first call of policies/documents which will go out in early 2024.
• The January task force meeting will be held on Monday, January 8 in lieu of January 1 being a holiday.
• The task force decided that for now all meetings will remain online, although once materials start to come in for the website an in-person meeting may be needed.

Tasks Assigned

• Minutes taken by Elaine Fetyko Page.
• Michelle Miller will write a draft article for the November/December CARLI newsletter and will put it in Box for review by members.
• All members will look at administrative archives policies, documents, etc. To determine whether additional items should be added to the administrative area (which will be the area for the first call in January/February).

Announcements

• Member Announcements:
  • Stephen Kerber (Southern Illinois University Edwardsville): SIUE has hired a new digital archivist Marcella Lees who will begin in January.
  • Michelle Miller (Abraham Lincoln Presidential Library and Museum): RAILS is offering an online workshop on inclusive cataloging November 13.
  • Pam Hackbart-Dean (University of Illinois Chicago): UIC recently received the papers of Michael Gross (actor), who came to campus to meet with students and visit the library/archives.
• CARLI Announcements:
  • CARLI Annual Meeting is coming up November 16, and registration ends November 7.
  • Accessibility and Disability in Special Collections is offered November 7 as part of the Professional Development Alliance.

Discussion

• The task force discussed what items should be included in the administrative section of the shared documentation site.
• Re: in-person meetings: Elizabeth reminded everyone that as a task force, CARLI will reimburse for travel, there is always a call-in option for live meetings, and any in-person meetings must be at least 4 hours in length.

Next Meeting Dates and Deadlines

The Archives Task Force will meet next on Monday, December 4, 2023 at 10:00 a.m.

Task Force Meetings:
December 4, 2023: Minutes taker – Rebecca Fitzsimmons
January 8, 2024: Minutes taker – Pam Hackbart-Dean
February 5, 2024: Minutes taker – Ashley Howdeshell
March 4, 2024: Minutes taker – Steve Kerber
April 1, 2024: Minutes taker – Jeannette Bruno
May 6, 2024: Minutes taker – Meghan Ryan
June 3, 2024: Minutes taker – to be determined

Deadlines:
February 22, 2024: Task Force Report to Board
May 31, 2024: Task Force Annual Report