Instruction Committee – March 21, 2023

Members attending: Alex Deeke, University of Illinois at Urbana-Champaign; Guillermo Gasca, Morton College; Heather Koopmans, Illinois State University; Joanna Kolendo, Chicago State University; Abigail Mann, Illinois Wesleyan University; Alex O'Keefe, School of the Art Institute of Chicago; Claire Reinert, McKendree University; Firouzeh Rismiller, DePaul University; Rebecca Starkey, University of Chicago

Members absent: None

Staff attending: Denise Green

Staff absent: Debbie Campbell

Guests: Earl Shumaker, Waubonsee Community College

We welcomed Earl S., who introduced himself and listened in for the first hour of the meeting to learn more about the work of the committee.

Announcements

• Lots of CARLI events are on the near horizon.
• The call for volunteers for CARLI advisory committee members is currently open through May 5.

April Event Updates / Planning

• Guest presenter Alison Head from Project Information Literacy
• Alex D. and Alex O. both offered to assist with helping to plan and run the event (in cooperation with Merinda Hensley at UIUC)
• A planning document has been started
  • Includes a bare bones event description using text provided by Merinda in her original email.
• Event will likely be held on April 12, time TBD.
  • Event registration / invite typically sent two weeks in advance
  • That would be Weds March 29 if the above date is confirmed.
• Next steps / tasks:
  • Alex D will check with Merinda to confirm the date and time
  • The Alexes will tentatively meet with Merinda via Zoom after the date/time is set to further plan, complete the invite description
  • Denise and Debbie will setup the registration link and promote the event to CARLI membership starting [tentatively] March 29

Instruction Showcase Planning

• Planning document – Reviewed and updated the timeline
• Collectively workshopped acceptance letters (not completed in meeting)
  • Briefly discussed accessibility considerations for presenter materials, as well as considerations for re-sharing these materials with attendees and via the CARLI website.
  • Discussed whether to elicit confirmations via email or via form. This can be kept flexible depending on the number of submissions.
  • Heather and Alex O (CC’ing Debbie and Denise) will be responsible for notifying the proposers.
• Next steps / tasks:
  • Alex O and Heather will check with Denise and Debbie on 3/29 to see how many submissions have been received, and follow up with the committee to determine whether to extend the deadline.
  • Alex O and Heather will further wordsmith the acceptance letters ahead of the submission deadline.
  • All committee members are invited to help workshop the informational letters for accepted/confirmed presenters
  • In the April 11 meeting: All committee members review submissions, determine which ones to accept, and sketch out the showcase schedule.

May event idea (from the agenda ‘parking lot’): “Failures and Flops” workshop

• We didn’t have a lot of time left to deeply discuss this.
• General agreement that the committee is already pretty busy planning April’s event and the showcase.
• Committee decided to keep this on the parking lot for Fall 2023, and re-consider it at that time depending on fit with the new annual theme/goals

Other tasks assigned:

• Abby volunteered to take minutes in May’s monthly meeting. A minutes-taker is still needed for June.

The meeting was adjourned at 3:45

Meeting Dates and Deadlines:

• Next meeting: April 11, 2:30 - 4:30 p.m.| Zoom | Minute taker: Guillermo