Collection Management Committee Meeting: March 15, 2023

Zoom / Conference Call

Members attending: Chad Buckley, co-chair (Illinois State University), Janice Derr (Eastern Illinois University), Stephanie Fletcher (Illinois Institute of Technology), Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Jayna Leipart Guttilla, co-chair (Illinois Valley Community College), Carl Lehnen (University of Illinois Chicago), Kris Veldheer (Catholic Theological Union), Erin Zimmerman (Heartland Community College)

CARLI Staff attending: Elizabeth Clarage

Decisions

• The February minutes were approved.
• The committee moved the May 17 meeting to May 24.

Tasks Assigned

• Minutes taken by Jayna Leipart Guttilla.

Announcements

• Member Announcements: No announcements
• CARLI Announcements:
  • Public Services Committee will be hosting a discussion on on how libraries are building inclusion and accessibility within their Public Services on May 4. The committee is the reviewing data from their Public Services Survey now.
  • The OER Committee has created a survey for students on course materials. It has been approved from the University of Illinois IRB process and is ready to be disseminated via email and a webpage on CARLI’s site.
  • Negotiations are ongoing with eBook vendors.
  • The CARLI Selection System will open April. More information to come.
  • Call for CARLI committee volunteers was emailed last week.

Discussion

• Archives Subcommittee:
  • The Subcommittee has met several times. It held an open discussion with members in the Fall. An Archives Survey was share with members in February that received 84-87 replies. The subcommittee will have to decide how to handle institutions that provided multiple responses. Earlier this month, the subcommittee asked the full committee to review via email a recommendation of the formation of a CARLI Archives Task Force to the CARLI Board. Committee members approved and it was sent to the CARLI Governance Board. The CARLI Board approved the recommendation at its March 10, 2023 meeting. The subcommittee will now work on synthesizing the collected Archive Survey data to be added to the CMC annual report.
• Open Access Subcommittee:
  • CARLI staff will share the next set of collections to review next week.
• Weeding eBooks Subcommittee
  • Meeting was postponed. They are looking at other subject areas.
• DEI Continuing Education Programming Subcommittee
  • The Subcommittee will hold an informal discussion later in the Spring semester addressing how libraries build diverse collections and will work on extending an invitation for someone to speak in a formal way on the topic of diversity audits or a particular project that that person developed relating to diversity in collections in the Fall semester. Next meeting March 23 to finalize Spring 2023 discussion.
• Annual Report Due May 31 for June Board meeting
  • Each subcommittee will write their own portion and collate parts into one document.
  • Archives Subcommittee portion will need to be reviewed by CMC.
  • Parts due May 10 at May 24 meeting to discuss and due by May 31

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on April 19, 2023 at 9:00 a.m.

Committee Meetings:
April 19, 2023, 9-10:30am, Minutes: Gwen Gregory
May 24, 2023, 9-10:30am, Minutes: Kris Veldheer
June 21, 2023, 9-10:30am, Minutes: Jeannette Glover

Deadline:
May 10, 2023: Subcommittees will summarize their work and share with all committee members for inclusion in the Committee’ Annual Report.