CARLI News January 27, 2021

ILDS Spring Closure Dates

It is time to collect the dates that ILDS locations will be closed during spring break. ILDS contacts should complete the survey by January 29 to allow time for us to share this information with RAILS and IHLS.

Libraries that have not opted in for delivery and will not be opting in during the spring semester do not need to fill out this survey.

ILDS Performance Feedback

We are seeking feedback regarding the performance of ILDS. Your feedback is key to the success of the ILDS program. Please take a few moments to complete the survey. It will remain open until 5 p.m. on February 9.

If you have questions or concerns regarding ILDS, please send an email to CARLI Support. 

Understanding and Promoting Open Educational Resources 

There are a few spots remaining in our February three-week course on open educational resources. Live sessions are scheduled for February 9, 16, and 23 from 3:00–4:30 p.m. Asynchronous materials for preparation of your first session will be shared with registrants on February 2.

This virtual course is designed to help the novice person learn about open educational resources and apply the information to building their own local programs and workshops.

Attendees should plan to attend each live session. CARLI is planning to offer this program multiple times throughout the year with the next course being offered in May 2021.

The program contains both synchronous (three live 90-minute Zoom sessions) and asynchronous materials (readings, videos, etc.) to be completed before each live session. The live sessions will include presentations, but the aim of the program planners is that these will incorporate a flipped classroom model to build community among participants as everyone shares and discusses the topics.

For more information or to register, visit the event page. Registration is available until February 1 or until the course is full (space is limited).

If you have any questions, please send them to CARLI Support.

Save the Dates: CARLI Undergraduate Research Webinar Series March 25, 30, 31, and April 1

CARLI invites you to a series of webinars focused on academic library support of undergraduate research from 10:00 a.m.–12:00 p.m. on March 25, 30, 31, and April 1. Attendees will learn about supporting students in remote research experiences, providing research consultations in a pandemic environment, integrating information literacy into undergraduate research, building relationships across campus to support undergraduate research, and more.

Presenters Ava Brillat & Lauren Fraliger; Merinda Hensley; Rebecca Starkey; Joanna Kolendo & Rosalind Fielder-Giscombe; Gina Hunter; Roxane Pickens, Larissa Garcia, Dee Anna Phares, & Kimberly Shotick; and Jason Kruse will share their expertise! Registration and additional information will be forthcoming. We hope you will be able to join us!

Looking Back to Move Forward: Reflecting on a Challenging Year in Collection Management

Following a successful session in December 2020, the CARLI Collection Management Committee (CMC) is continuing these informal chats via Zoom for this academic year to engage people working in collection management in informal networking and sharing on a variety of topics of interest in these difficult times. Each chat session is scheduled for an hour, however, the CMC does not want to cut off a robust discussion, so the session may be extended for an additional 30 minutes.

To register visit the CARLI Event Calendar, and access the registration tab on each event.

Future Chat Dates:

•    February 11, 3:00–4:00 p.m. 
•    March 12, 11:00 a.m.–12 p.m. 
•    April 14. 3:00–4:00 p.m.

Let's Talk About Fulfillment (I Mean Alma Not Life's Purpose)

If you would like to talk with CARLI Staff and your CARLI library colleagues about Alma Fulfillment and Automated Fulfillment Network workflows and known issues join us online for the spring sessions of Lets Talk about Fulfillment (I Mean Alma, Not Life's Purpose).

Sessions are scheduled every other week, alternating between Tuesdays at 10:30 a.m. and Fridays at 2:00 p.m. CARLI Staff will be online for each session to work with your questions and to facilitate the discussion. Attendees will be able to unmute their microphones and/or utilize the chat for participation. We'll take turns sharing screens as appropriate.

Sessions will be recorded for CARLI Staff use; since fulfillment involves patron data, the CARLI office will evaluate if it is fitting and valuable to post segments of the sessions on our web site for later review.

To register visit the CARLI Event Calendar and access the registration tab on each event.

Session dates:

•    February 12, 2:00 p.m. 
•    February 23, 10:30 a.m. 
•    March 12, 2:00 p.m. 
•    March 23, 10:30 a.m. 
•    April 9 , 2:00 p.m. 
•    April 20, 10:30 a.m. 
•    May 7, 2:00  p.m. 
•    May 18, 10:30 a.m. 

Tech Services Q&A Sessions

Gather with CARLI Staff and your technical services colleagues to discuss Alma technical services topics, from acquisitions and cataloging workflows for physical resources to electronic resources management. Each session will include how-to presentations, discussion of consortial practices, and provide opportunities for questions and answers from CARLI and colleagues alike.

To register visit the CARLI Event Calendar and access the registration tab on each event. You will receive a meeting link a day before each session.

Sessions will be held the second and fourth Wednesdays of each month. Sessions will be recorded for later viewing. 

Here is our planned schedule for the next several weeks:

•    February 10, 10:00 a.m.
•    February 24, 10:00 a.m.
•    March 10, 10:00 a.m.
•    March 24, 10:00 a.m.
•    April 14, 10:00 a.m.
•    April 28, 10:00 a.m.
•    May 12, 10:00 a.m.
•    May 26, 10:00 a.m.

New Directors Institute

Registration is still open for CARLI's New Directors Institute. The institute will be held virtually via Zoom on February 10–12, 9:00 a.m.–12:00 p.m. 

There will be three 50-minute segments each of the three days, for a total of nine segments. All sessions will be presented live with time for Q&A and will be recorded. Any CARLI Governing Member Director/Dean is welcome to participate. Attendees are self-identified, most having been in their positions for fewer than three years. There is no cost to attend.

CARLI OER Faculty Workshop: Supporting Academic Success: Open Educational Resources and Affordable Course Materials

The CARLI OER Committee invites members to share this opportunity to attend a workshop to learn about open educational resources including open textbooks with their teaching faculty.

This virtual workshop will be February 24, 11:00 a.m.–1:00 p.m. Members of the CARLI OER Committee and CARLI Staff will present this workshop.

The primary content will be presented from 11:00 a.m–12:30 p.m. Time for additional consultation will be available from 12:30–1:00 p.m.

The workshop will include:

•    What problem are we trying to solve?
•    What are open textbooks?
•    What can we do?

After attending, teaching faculty will be invited to write a short review of an open textbook in the Open Textbook Library. 

More information and registration are available online.

Professional Development Alliance

The Professional Development Alliance continues to offer programs on a variety of subjects. To register visit the CARLI Event Calendar and access the registration tab on each event. Upcoming events include:

January: 

•    January 28: Simple Ideas to Spice Up Your Virtual Presentations and Workshops 
•    January 29: Project Management for Libraries: Project Scope and Charter 

 February: 

•    February 11: Why I Left the Library Profession II–DEI Perspective 
•    February 12: Project Management for Libraries: Mapping Out Projects 
•    February 16: Meet Harriet Tubman 
•    February 16: Faculty Outreach in a Virtual Environment
•    February 16: An Afternoon With Afro Latino Travels Television Host Kim Haas (PBS  Travel Host and Producer)
•    February 18: Patron-Driven Acquisitions: Implementing a Transferable, Sustainable Model 
•    February 24: Learning in Virtual & Augmented Reality: Intro to Technology, Design, and Collaboration for High-Impact Educational Experiences 
•    February 25: Get Funded! Join Us To Get Expert Advice for Your Grant Idea(s) 
•    February 26: Project Management for Libraries: Project Leadership 

Recordings of past CARLI-sponsored PDA events are available!

We want to hear from you! If you have a topic you would like to see as a continuing education program, send your idea to CARLI Support.

9th Annual CARLI Instruction Showcase

Save the date to attend the 9th Annual CARLI Instruction Showcase to be held online, Friday, May 21.

Our call for presenters and the opening of registration, are both forthcoming. 

Please send any questions to CARLI Support. 

E-resources Updates

FY22 Selection Cycle

CARLI is currently preparing for the fiscal year 2022 selection cycle. The selection system will be open from the end of March to beginning of May. If you need information or estimates for a given product or you would like us to pull usage statistics, we will be happy to get that information to you before we open the system.

Syndetics Unbound

CARLI is working on a license with ProQuest to offer Syndetics Unbound to our member libraries. It is likely that libraries will be able to have free access this spring if they commit to a subscription. CARLI  help is available to assist libraries in implementing Syndetics into Alma/Primo. Please watch for more information to be announced as soon as it is available! 

Alma Primo VE Update

CARLI is continuing to present our popular Open Offices Hours interactive web sessions on the second and fourth Thursday of each month at 2:00 p.m. 

In the first 2021 session on January 14, the CARLI Staff listed several upcoming Alma and Primo VE continuing education opportunities from both CARLI and Ex Libris. Slides for this session are available as a pdf file. The full recording is available as well. 

There is something in those programs for every staff member that works with these products, so please share the information about them with your colleagues CARLI's ongoing new open webinars in the areas of Alma fulfillment (i.e., circulation and resource sharing) and technical services are particularly noteworthy. There is no pre-requisite for attending these calls—you can join at any time and you do not need to attend each week. 

CARLI is also seeking your input on topics that you would like us to focus on in Office Hours or other settings. If you want to share those ideas with us, please complete this form.

Also, at the end of the January 14 Open Office Hour session, the CARLI offered a set of reminders on what type of information you should include when you send a problem report to CARLI Support. Please share this information with all your colleagues that send problem reports to us. When you contact CARLI Support, help us to help you better and faster by including these elements in your problem description: 

•    Who: Example of one or more users or patrons, or user group(s) that experience the issue 
•    What: MMS ID or barcode of one or more titles/items; Primo VE permalinks or search URLs 
•    When: Time the event occurred 
•    Where: What zone (IZ, NZ), library, menu, search 
•    Why: Describe the context; what you were trying to do 
•    How: Length for slow response time reports 
•    Screenshots (in Word files or PDFs) or short videos (with or without sound) can also be very helpful!

Adding these elements to your problem reports helps us to work more quickly and efficiently in addressing the issue or escalating it to Ex Libris Support as needed.

The next Alma Primo VE monthly software update will be applied all customers' systems in the early hours of Sunday, February 7, 2021. Ex Libris posts their Alma and Primo VE release notes about a month ahead of the release.

Lastly, another reminder that the new I-Share-wide policy prohibiting overdue fines for all but special resource collections like reserves and loanable equipment, and eliminating lost material "bill processing fees" went into effect as of January 1, 2021. Many I-Share libraries had already stopped these practices. CARLI surveyed libraries in the fall to ask those that were still doing these billings if they wanted CARLI Staff assistance in changing those policies or if they would make the adjustments themselves. If that task slipped off your proverbial radar screen and you would like our help, please contact us at CARLI Support.  

Preservation Tip: Preservation Snapshot at Lake Forest College

Meghan Ryan, Special Collections and Cataloging Librarian, National Louis University

During 2020–2021, the CARLI Preservation Committee is gathering snapshots from the diverse range of perspectives of CARLI member institutions to explore various responses to the pandemic. With specific institutional action, impacts on preservation practices, and keeping up with developing information, we hope that these snapshots will provide the broadest range of responses to shed some light on how our work can continue as well as to provide a record of how libraries responded during this unprecedented time.

This month, Meghan Ryan, Special Collections and Cataloging Librarian at National Louis University asked Anne Thomason, Associate Director of the Library and Head of Archives and Special Collections at the Donnelley and Lee Library at Lake Forest College to discuss her experiences.

Read the full interview.             

Read additional interviews from the Preservation Committee’s Project webpage.

Other Library News

ILCCO's Growing Online Learning Conference

Illinois Community Colleges Online's (ILCCO) Growing Online Learning 2021 Conference, TLC: Teaching, Learning, and Caring, a FREE web-based conference, will be held virtually February 16–18. 
 
Sessions include:

•    COVID Fatigue: A Trauma-Sensitive Approach to Moving Forward
•    Designing for Kindness 
•    How to Encourage Student Interaction in Zoom Meetings
•    Active Learning through Service Projects in a Digital Learning Environment
•    Introduction to Universal Design for Learning
•    Authentic, Meaningful and Engaging Assessments

View the program to learn more. 
 
This program was designed for Illinois community colleges, but all CARLI members are invited to register.

ILLINET Survey Now Available 

The ILLINET Interlibrary Loan (ILL) & Reciprocal Borrowing Statistical Survey is now available . Libraries are required by administrative rule to complete the Illinois State Library's annual survey of interlibrary loan traffic. [23 Ill. Adm. Code 3030.200 (a) (2) (O)]

The FY2020 (Ju1y 1, 2019–June 30, 2020) ILLINET ILL Traffic Survey must be completed by March 31, 2021.

The ILLINET Interlibrary Loan Code [23 ILL. Adm. Code 3030 Exhibit A] governs ILL among ILLINET member libraries.  ILLINET member libraries should review the ILL Code to ensure that the library continues to meet resource sharing requirements that are necessary for continued system membership. See here for more detailed information about adherence to the ILL Code.

Upcoming CARLI Events and Meetings

Important Dates

The CARLI Office Staff will remain in remote work status until further notice.

February 7           Alma Monthly Release
February 14         Alma Update

March 7              Alma Monthly Release
March 14            Alma Update

Meetings

February 3          Resource Sharing Committee
February 8          Preservation Committee
February 16        Technical Services Committee
February 17        Collection Management Committee
February 17        Instruction Committee
February 18        OER Committee
February 22        Public Services Committee
February 23        Created Content Committee
February 24        Executive Committee
 
March 3              Resource Sharing Committee
March 3              Instruction Committee
March 5              CARLI Board of Directors
March 8              Preservation Committee
March 16            Technical Services Committee
March 17            Collection Management Committee
March 18            OER Committee
March 22            Public Services Committee
March 23            Created Content Committee

Webinars, Forums, Workshops and Training

February 9           CARLI Virtual Course: Understanding and Promoting Open Educational Resources
February 9           Messy Data? Clean It Up with OpenRefine Webinar #1
February 9           Understanding and Promoting Open Educational Resources Live Session #1
February 10         Technical Services Q&A
February 10–12    New Directors Institute
February 11         Alma & Primo VE Open Office Hours
February 11         PDA Series: Why I Left the Library Profession II – DEI Perspective
February 11         Looking Back to Move Forward: Reflecting on a Challenging Year in Collection Management
February 12         PDA Series: Project Management for Libraries: Mapping Out Projects
February 12         Let’s Talk Fulfillment (I Mean Alma Not Life's Purpose)
February 16         PDA Series: Meet Harriet Tubman
February 16         PDA Series: Faculty Outreach in a Virtual Environment
February 16         PDA Series: An Afternoon with Afro Latino Travels Television Host Kim Haas
February 16         Understanding and Promoting Open Educational Resources Live Session #2
February 17         Messy Data? Clean It Up with OpenRefine Webinar #2
February 18         PDA Series: Patron-Driven Acquisitions: Implementing a Transferable, Sustainable Model
February 23         Let’s Talk About Fulfillment (I Mean Alma Not Life's Purpose)
February 23         Understanding and Promoting Open Educational Resources Live Session #3
February 24         Technical Services Q&A
February 24         CARLI OER Faculty Workshop
February 24         PDA Series: Learning in a Virtual & Augmented Reality: Intro to Technology, Design and Collaboration for High-Impact Educational Experiences
February 25         Alma & Primo VE Open Office Hours
February 26         PDA Series: Project Management for Libraries: Project Leadership

March 10            Technical Services Q&A
March 11            Alma & Primo VE Open Office Hours
March 12            Let’s Talk About Fulfillment (I Mean Alma Not Life's Purpose)
March 12            Looking Back to Move Forward: Reflecting on a Challenging Year in Collection Management
March 12            PDA Series: Project Management for Libraries: Team-based Projects
March 23            Let’s Talk About Fulfillment (I Mean Alma Not Life's Purpose)
March 24            Technical Services Q&A
March 25            PDA Series: CARLI Undergraduate Research Webinar Series
March 25            Alma & Primo VE Open Office Hours
March 26            PDA Series: Project Management for Libraries: Software Tools
March 30            PDA Series: CARLI Undergraduate Research Webinar Series
March 31            PDA Series: CARLI Undergraduate Research Webinar Series

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

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