Public Services Committee Meeting: November 20, 2019

Zoom / Conference Call

Members attending: Krista Bowers Sharpe (Western Illinois University), Aaron Harwig, co-chair (College of DuPage), Chad Kahl (Illinois State University), Nestor Osorio, co-chair (Northern Illinois University), Katherine Sleyko (Prairie State College), Elizabeth Sterner (Governors State University), Reina Williams (Rush University), Lesley Wolfgang (Saint John's College of Nursing)

CARLI staff attending: Elizabeth Clarage, Denise Green

Board liaisons present: Spencer Brayton (Waubonsee Community College)

Decisions

• Use Zoom for upcoming meetings.
• Continue working in subgroups.

Announcements

• Member Announcements
  • Aaron: College of DuPage has shuffled positions within the library. He is now Electronic Resources Coordinator.
  • Chad: Illinois State University is hoping to have dean candidates on campus in January. Library renovations look good. Plans for Student Success Center due in December for planned completion in Fall 2021.
  • Elizabeth S.: Governors State University still has an on-going dean search.
• CARLI Announcements
  • Lots of news at annual meeting this past Friday about committee projects and also about Alma and Primo VE progress
    • https://www.carli.illinois.edu/products-services/i-share/alma
  • Primo VE expected to be released within a week or two.
  • There is an excellent recording with slides “First Look at Primo VE” on November 14, 2019. (https://www.carli.illinois.edu/products-services/i-share/alma/CARLIOfficehours)
  • Learn how to assign a role to certain staff in the account, presentation on Student Information System Loading (aka patron loading) on Thursday, November 21 from 2-3 pm; recording will be made. (https://www.carli.illinois.edu/carli-alma-primo-ve-migration-open-office-hours-18)
  • CARLI Counts application due December 4. (https://www.carli.illinois.edu/products-services/carli-counts). Interested institutions should apply even if your library was represented during the first cohort.
  • Three upcoming webinars  on Tuesdays sponsored by the Created Content Committee. More information can be found on the https://www.carli.illinois.edu/products-services/i-share/alma/CARLIOfficehoursCARLI calendar. (https://www.carli.illinois.edu/calendar/2019-12)
    • December 3: Librarian Superpowers: Librarians Harnessing Copyright for the Public Good
    • December 10: Smart Decisions: Using Standardized Rights Statements for Digital Collections
    • December 17: Copyright Webinar Series: Open Q&A Session
  • Question for the committee: Should we set up Zoom for future committee meetings instead of Adobe Connect/Skype? Current drawback is the lack of a toll free option to call in if you don’t connect via computer.  Committee decided to use Zoom.

Tasks Assigned

• Minutes taken by Elizabeth Sterner.
• Continue meeting in subgroups.

Discussion

• Subcommittee Updates
  • In-Person Meeting/Training
    • May be best to record and/or livestream the in-person meeting to make information available to others.
    • Tell Denise and/or Elizabeth if you have any ideas for location and/or possible streaming/recording options.
  • Literature Review
    • The group defined its scope and assigned tasks to different people.
    • By its December meeting hope to have enough material collected to discuss next steps.
    • The group will search different databases (LISTA, ERIC, Web of Science, etc.) and look for web pages and blogs.
    • The group has discussed creating an annotated bibliography.
  • Customizing Primo VE
    • The group developed scope and outcome and assigned tasks.
    • It would like the documentation to be approachable and not overwhelming.
    • Scope: The group decided to concentrate on appearance/look of the interface.
  • User Guides/Tutorials
    • This group has not yet met. Its first meeting is Wednesday, November 20, 2019.
    • User Experience/Usability
    • This group has not yet met. Its first meeting is on Friday, November 22, 2019.
• Review/discussion of overall project
  • This a good setup to work in little groups and then meet up as a big group to report on progress.
  • Individuals of different groups were all encouraged to continue working in Box and to add/share ideas as they work and not wait until the next meetings.
  • It is helpful to look at other groups’ notes and meeting minutes in case of interaction and overlay.
    • You can view or download a version in Box.
    • Lock the document if multiple people will be working on it at once, otherwise only first person to upload work will be able to upload and save their work.

Next meeting dates and deadlines

The next committee meeting is Wednesday, December 18, 2019, 10:00 – 11:00 AM.