Collection Management Committee Meeting: August 24, 2017

CONFERENCE CALL / ADOBE CONNECT

Members attending: Deb Blecic, co-chair (University of Illinois at Chicago), Daniel Blewett (College of DuPage), Chad Buckley (Illinois State University), Connie James-Jenkin (Illinois Mathematics and Science Academy), Michelle Oh (Northeastern Illinois University), Gretchen Schneider, co-chair (Oakton Community College), Kimberly Shotick (Illinois Institute of Technology)

Members absent: Teri Embrey (Pritzker Military Museum and Library), Niamh McGuigan (Loyola University Chicago)

Staff attending: Elizabeth Clarage

Staff absent: Jen Masciadrelli

Tasks Assigned

• Gretchen Schneider took minutes.
• Elizabeth will set up a Doodle poll for future meetings. It must be completed by August 23rd.
• Dan and Michelle will review the CARLI Scholarly Communication Web Page.
• Deb will work on a draft for our one page report for the CARLI Annual Meeting.
• Kimberly Shotick will take minutes next month.

Decisions

• Minutes from July 2017 meeting were approved.
• In person meeting will be September 28th, 10 a.m.—3 p.m. at the College of DuPage. CARLI will be providing lunch.
• Will finalize goals at the in-person meeting in September.

Announcements

• CARLI Update:
  • The state has a budget but CARLI has not received its budget information .
  • The Last Copy Program is going strong, as several libraries are doing weeding projects.
  • Strategic planning is ongoing.
  • The procurement legislation for exemption of library materials passed without an end date.
• Member announcements:
  • The Social Sciences Bibliographer retired and the Health Sciences Bibliographer resigned at the University of Illinois at Chicago.
  • There is a new interim dean, Shari Zeck, at Illinois State University.
  • Illinois Mathematics and Science Academy is moving and eliminating their reference collection.
  • Northeastern Illinois University is constructing the language for hiring a dean. There was a nice memorial service for Dave Green.

Discussion

• Collaborative Collection Development Updates
  • Literature: Work continues on the Open Access eBook Selection Criteria list.
  • One Time Purchase: They are collating what was accomplished last year and looking to see if there are more unique titles in the collection as a result of these purchases.
  • Education: No updates.
• Setting Goals for the next year
  • Collaborative Collection Development
    • Continue current groups.
    • Add open access options. Determine how open access works with CARLI, what our options are, how we manage it, transparency, and awareness.
    • Develop assessment strategies.
  • Annual Project – Open Access Options in CARLI
    • Look into the rules for adding open access titles.
    • Develop open access selection criteria checklist.
    • How does open access work in the I-Share catalog?
      • If institutions add titles, other institutions will not see them. Is there a way to develop a different way to add these as a collection?
      • Ask the Technical Services Committee if they are interested in developing a way to add titles to the I-Share collection as open access books and setting up guidelines on how to do it. Elizabeth will look into how it can be done and talk to the committee.
      • Weeding criteria: Should titles be kept for historical purposes or weeded to keep the collection current? Is there a way that libraries could choose to not show titles that are dated?
      • If open access titles are housed in the I-Share catalog, how can you tell if the title is open access versus a paid for ebook only available to a specific institution?
      • Is there any tie-ins with the open textbook network membership?
      • We will continue to brainstorm other questions to consider at our next meeting.
      • We will set up a Box document to add questions to look into and thoughts on this project.
• Scholarly Communication Web Page Update
  • Dan and Michelle looked through all the links and updated one.
  • Next step is looking to see what can be added.
  • Revisions should be sent to Elizabeth.
  • Additions should be sent to the group to review before being added.
• CARLI Annual Meeting Presentation
  • The one page report is due November 17th. Deb will come up with a draft that we will review at our in person meeting.
  • Deb and Gretchen volunteered to co-present.
  • We need 8 slides for the presentation.
• ILA Presentation
  • The group presenting set up a meeting time to work on this project.

Next Meeting

To be determined