I-Share Next Task Force Meeting, June 19, 2015

CARLI Office, Champaign

Members attending: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Cindy Fuller (Millikin University), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Suzanne Wilson (Illinois Wesleyan University)

Members absent: Tom Goetz (Harper College), Susan Singleton (CARLI), Connie Walsh (CARLI).

Staff attending: None.

Guests: None.

Meeting Overview

This meeting featured the first full review of the document drafted by the Knowledge Bases and Linking specification team. Task Force members examined the specifications for the link resolver section, then moved into discussing knowledge base issues. The document uses OpenURL terminology as much as possible, but some terms still require definition.

Additional discussion centered on the value of establishing a link resolver as an integrated component, and the use of phrases, "will provide" versus "should provide." Some ambiguity is present on the use of terms "global" and "collection.” The Task Force directed the team to continue refining the document, focusing on ranking scoring elements, and determine the relationship of knowledge base specifications and the selecting & acquiring processes for electronic resources management.

After receiving updates from the other specification teams, members developed a set of questions for the July 8 meeting with Purchasing staff. Concerns shared included the scoring matrix and procedure for reviewing bids, and identifying fall-back options if no bids meet required specifications.

Decisions

• Established style and formatting guidelines for the document, including specification numbering scheme.

Announcements

• None.

Tasks assigned

• Request additional peer interviews with other libraries and consortia in the LMS procurement process. (Kris)
• Provide examples of specification matrix to Justin Johnson (Ted)

Meeting Dates and Deadlines

• Next Meeting: July 8, 2015, CARLI Office, Champaign
• Schedule of I-Share Next Task Force Meetings:
  • July 29-30, 2015, CARLI Office, Champaign
  • August 11-12, 2015, CARLI Office, Champaign