I-Share Next Task Force, May 21, 2015

CARLI Office, Champaign

Members attending: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Cindy Fuller (Millikin University), Tom Goetz (Harper College), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Susan Singleton (CARLI), Connie Walsh (CARLI), Suzanne Wilson (Illinois Wesleyan University)

Members absent: None.

Staff attending: None.

Guests: None.

Meeting Overview

The Task Force focused on reviewing the first drafts from the Describing Specification Team and the Sharing Specification Team. Matt Short led the review of the Describing document, identifying how the team tried to separate out cross-functional and generally-applicable specifications from those specific to describing functionality. TF discussion on the document suggested a need to incorporate questions and scoring opportunities around evolving linked data and descriptive standards. For instance, how do we take advantage of linked data in daily workflows? The TF recommended that the Describing Team refine the specifications, with a special focus on who would take what actions (library staff, consortium staff, system automation, vendor staff) at what times, and that an emphasis on sharing data and collaboration on workloads should be the norm in I-Share Next.

Tom Goetz led the review of the Sharing section, which he indicated grew from a list of currently used functionality along with desired improvements for workflows. The document largely contains basic specifications for discrete actions to be taken. TF discussion focused on the need to re-order specifications into logical progressions, to reduce ambiguity, and to expand context of specifications with use cases and describe questions. In particular, the TF recommended that the Sharing Team explicitly describe the “ABC scenario” for vendors as a current practice and an expectation for I-Share Next, and that specifications be refined to better address patron privacy concerns.

Decisions

• The TF will move the first draft deadline for the KB-Linking specification team from June 1 to June 15.
• The TF decided to limit the use of the term “record” to instances involving an instance of a known data format. For instance, “MARC record,” but “patron data” or “item data.”

Announcements

• None.

Tasks assigned

• Describing Team to refine specifications and identify scoring priorities.
• Sharing Team to refine specifications and identify scoring priorities.
• Send polls for scheduling July and August ISNTF meetings (Ted)

Meeting Dates and Deadlines

• Next Meeting: June 4, 2015, CARLI Office, Champaign
  • The TF will discuss preparing the cost sheet, continue discussion on innovation and integration sections, and prepare the style sheet and table of contents
• Schedule of I-Share Next Task Force Meetings:
  • Friday, June 19, 2015, CARLI Office, Champaign
  • Wednesday, July 8, 2015, CARLI Office, Champaign
  • Additional July and August meetings to be scheduled by poll
• Specification Team Deadlines for First Drafts
  • June 1: Selecting-Acquiring Team
  • June 15: KB-Linking Team
• Specification Team Deadlines for Final Drafts
  • June 15: Describing Team, Sharing Team
  • June 29: KB-Linking Team, Selecting Acquiring Team