Board Meeting: December 6, 2013

CARLI Office, Champaign

Attending: Brian Beecher (College of Lake County), Mary Case (University of Illinois at Chicago), Richard Darga (Chicago State University), Patrick Dawson (Northern Illinois University), Christine Frank (Rush University), Cindy Fuller (Millikin University)(by phone), Njambe Kamoche (William Rainey Harper College), Dennis Krieb (Lewis & Clark Community College), Tammy Kuhn-Schnell (Lincoln Land Community College)(by phone), Felice Maciejewski (Dominican University), Susan Singleton (CARLI), Scott Walter (DePaul University)

Absent: Anne Craig (Illinois State Library), Jane Treadwell (University of Illinois at Springfield)

Staff attending: Margaret Chambers, Elizabeth Clarage, Cindy Clennon, Brandon Gant, Kristine Hammerstrand, Connie WalshDecisions

Decisions

• Minutes of the September 20, 2013 meeting were approved prior to the meeting.
• The Board approved the requests from JKM Trust Library, Kankakee Community College, DePaul University and Northwestern University to digitize materials other than yearbooks and student newspapers. Requests from Catholic Theological Union, John Wood Community College and the University of St. Francis were not approved. 
• The Board approved the charge to the I-Share Next Task Force as amended. 
• The Board approved the tentative parallel timelines for the I-Share Next project as amended. 
• The Board approved the membership recommendations: 
  • Governing membership will have two new criteria added: 
    a. The institution must be not-for-profit
    ​b. The institution must be incorporated in Illinois (as established by not being identified as an Out-of-State Institution by IBHE)
  • Affiliate membership benefits to be redefined to include: Only participation in CARLI workshops, training events, forums, and email discussion lists. Affiliate members would no longer be eligible to participate in brokering, delivery, subsidized resources, committees, or awards.
  • Affiliate membership will be open to for-profit or not-for-profit institutions that are incorporated in Illinois, OR out-of-state institutions recognized by IBHE, with a physical presence in Illinois. (Affiliate membership would be the only option available to for-profit and/or out-of-state (IBHE) institutions.) 
  • For-profit members Harrington College of Design and Kendall College may continue as Governing members and remain in I-Share until I-Share migrates to a new library management system, or until July 1, 2017 if no new library management system has been implemented. For-profit member the Chicago School of Professional Psychology is no longer incorporated in Illinois and is therefore ineligible under the new membership criteria. They will be given 12 months’ notice of the termination of their Governing membership and I-Share participation agreements. For-profit Governing members the Illinois Institute of Art and Rasmussen College will be given 6-months notice that they are no longer eligible for Governing membership.  
• The meeting was adjourned at 1:10 p.m.

Announcements

• CARLI staff is setting up an OLE test with data from 3 libraries to evaluate functionality in version 1.0.
• CARLI staff and Board members completed site visits to the Chicago School of Professional Psychology, East-West University, The Field Museum of Natural History, Fox College, Illinois Institute of Art-Chicago, Meadville-Lombard Theological Seminary, Rasmussen College-Rockford, St. Augustine College, St. Francis Medical Center College of Nursing, Shimer College, and Tribeca Flashpoint Media Arts Academy. 
• As of early December, patrons from 75 I-Share libraries had requested a total of 1399 items through the CARLI Print Patron Driven Acquisition Project.
• The contract with EBL for the eBook Patron Driven Acquisition Pilot Project is nearing completion. An overview of the project will be announced in December, with more detailed information available in early 2014. 
• The application process for the CARLI Research Subsidy Award Program is being finalized. The program will be announced later this month. 
• The New Directors' Task Force has completed the outline for the New Library Directors development program, and tentative dates are under consideration. The program will be announced in early 2014.
• The application period for academic library staff leadership program within ILEAD U is open. An initial application webinar was held on December 4. Applications will be accepted until December 20.

Tasks Assigned 

• The Board directed the Created Content Committee to identify other types of materials that would be suitable alternatives for those institutions that do not have yearbooks or student newspapers to be digitized.
• The Board directed staff to proceed with the planning process for a Request for Proposal for a new library management system.
• The Board directed CARLI staff to follow up with member libraries affected by the change in membership criteria.
• The Board directed staff to work with libraries to resolve issues identified in the membership site visits.​

Meeting Dates and Deadlines

• 2013-2014 Board meetings
  • Friday, March 7, 2014, CARLI Office, Champaign
  • Friday, June 6, 2014, CARLI Office, Champaign
• 2013-2014 Executive Committee meetings (via conference call)
  • Wednesday, February 26, 2014
  • Wednesday, May 28