Instruction Meeting – May 23, 2024

Members attending: Alex Deeke, Heather Koopmans, Firouzeh Rismiller, Zohra Saulat, Stacey Shah, Rebecca Starkey

Members absent: Guillermo Gasca, Abigail Mann, Claire Reinert

CARLI Staff attending:  Denise Green

Guests: None

CARLI News and Updates

• CARLI calendar has many open educational resources programming.
• CARLI Public Services Committee is hosting a program on Gen AI on June 24 from 1-2pm.

Recap of April Meeting

• Check in on local meeting planning
• Working through CARLI instruction showcase.
• Maria Emmerson sent details of the keynote and the committee gave feedback.
• Showcase schedule was set and program descriptions added.

Local Meeting at Elgin Community College

• Conversations were great
• Good turnout from community colleges
• Great discussion groups, engaged discussions
• Stacy did a great job coordinating. Wonderful tour of the Library.
• Nice mix of people—long time librarians and new librarians.
• 16 attendees. Attendees were from Chicago area, Kankakee attendee furthest away from Chicago.
• Things to consider for next event:
  • Better timekeeping.
  • Small group – adjusted the agenda to fit.

Showcase Planning

• Email advertisement had 9am-3pm. Time is 9am-1pm. Denise will correct.
• CARLI members reviewed the Showcase Schedule and signed up for moderating on the agenda.
• Keynote will have two moderators. Single moderators for other programs unless extra people are available.
• Members discussed whether moderators needed scripts. These will be developed based on last year’s scripts.
• Q&A’s will be immediately after presentations (not combined at the end if multiple presentations). This will be communicated to the presenters.
• We will ask presenters to share slides after the Showcase.
• We need to check to see if presenters have sent their permission to be recorded. One presenter requested not to be recorded.
• One zoom link will be used for the entire showcase.
• CARLI will send out the same evaluation distributed as last year after the showcase. 
• Regarding breaks, moderator should announce the break and turn off cameras for Zoom. Slide to put up during breaks.
• Make sure to register!

Action Items

• Alex is checking with members not in attendance to confirm moderating duties.
• Alex is working on the scripts for opening and closing with Abby. Other moderators will write their own scripts offline.
• Denise will check to see if presenters have sent their permission forms for recording.
• Denise will look for last year’s evaluation for reuse at this year’s showcase.
• Alex is making a slide to add to the main Showcase slide deck for breaks.
• Alex will send a reminder to all speakers and confirm that they have registered for the Zoom information. Alex will cc moderator so they can reach out if needed.

Additional Events for the Summer

• Committee opted not to hold any programs over the summer.

End of Year and Next Chair

• Alex asked if anyone was interested in chairing the group next year. Those interested should contact him.
• Call for membership was already sent out by CARLI for next terms.
• Committee puts together an end of year report.

Action Items

• Alex will work with Abby on the end of year report.
• Denise will send last year’s report as a model.

Next Meeting Date: 

• Final Meeting of the Year: June 27 at 1:00 p.m.