Governance / Reports & Meeting Minutes / Discovery Primo VE Committee: July 20, 2023

Discovery Primo VE Committee: July 20, 2023

Members present: Andrew Belongea (COL), Allan Berry (UIC), Marlee Graser (SIE), Colin Koteles (COD), Matthew Short (NIU), Lindsey Skaggs (ISU), Laura Spradlin (IWU), Nathan Thebarge (TIU) 

Members absent: Aimee Walker (JOL) 

CARLI Staff Present: Jessica Gibson, Amy Maroso

 

Announcements:

  • new members: Nathan, Laura (welcome!)

Discussions:

  • Committee Charge
    • People seem OK with it. No further suggestions.
  • Methods of Communication
    • Email List
      • for usage by anyone, during or between meetings
    • Google Drive
      • access with your own Google account is recommended but not required.
  • CARLI guidelines
    • All committee meeting
      • participation in committees is very appreciated
    • CARLI mission statement and values
      • framework for committee work
    • CARLI strategic priorities
      • not something we have to strictly follow (usually they’re very broad), but it provides a guiding notion of what we are all doing together
    • We are no longer a task force, we are a standing committee
      • we report to the CARLI governance board
        • annual summary report due May 31
        • reports posted on the website for future reference
    • Active committee membership, in “service on Committees” section
      • thanks for service; our perspectives are appreciated
      • we are expected to be active
      • try and be at all meetings
        • if not, please let Colin or Amy/Jessica know
        • if you can’t make more than one or two, please let us know ASAP.
    • Meeting notes template is available
  • Previous Year Review
    • general stated dissatisfaction with fractured subcommittee silos of previous year
    • majority of work last year was completed through subcommittees
      • each subcommittees had own chairs, reported back to main committee
      • a lot of work, especially for chairs
    • run down of different groups
      • Dedup/FRBR
        • Andrew: get under the hood to tweak Prim, how Primo consolidates (or hides) records. Potentially to solve “the Bible problem”
      • Local Fields
        • Matt: looking at fields that come out of the box, but aren’t enabled already, available from CARLI for people to use
          • how to push them out to members
          • communicate how to use them
        • Working on custom normalization rules. Made progress, more to go.
        • Colin: working to maintain consistency at NZ level, while customizing at the IZ level
    • Local Resource Types
      • Andrew: new definitions for resource types in the catalog
      • Primo just has big bucket categories, not fine-grained
        • e.g. A/V stuff
      • rules have been written, but needs additional work in NZ
      • normalization rules setup for batch cataloging, but has been problematic; this is the next project
    • Usability
      • Lindsey: provided two webinars last year
      • Usability 101
        • how you can get some usability testing underway
        • basic info about UI, usability to get started
      • Pain Points
        • including Christina Norton at Bradley U
        • went pretty good
        • Colin: good feedback, Amy: good attendance
      • like to continue in the future
    • Other Activities
      • reviewing proposed ideas on EXL Ideas Exchange: stuff ballot box
  • Future Plans
    • should strike a balance between big picture and small practical issues
    • proposals
      • 1. present two “Pain Points” webinars per year
      • 2. compile a running document of issues to address, potentially solve
        • select one each meeting, either for the committee to solve, or to investigate for the next meeting
        • At next meeting we report about what we learned or produced
        • Potential topics from last year
        • Suggestions from Pain Points webinar padlet
      • 3. larger iShare branding discussion, effort
        • in communication with other CARLI committees

Decisions:

  • Minutes of the June 14, 2023 meeting were approved prior to the meeting.
  • The meeting was adjourned at 2:58pm.

Tasks assigned:

  • 1. Springshare A-Z list integration: People can bring what material they have to the next meeting 
    • Lindsey has some docs to share: review her documentation
  • 2. bring ideas to next month, so we can prioritize
    • for “quick wins”
  • 3. Subcommittees: goal to bring back subcommittee information to the committee as a whole. Meet one more time if necessary to wrap up.
    • Usability: set timeline for future workshops
    • Dedup: bring background and context to next meeting
  • 4. Complete scheduling poll
    • Scheduling document

Meeting Dates and Deadlines:
Meeting dates: working on it. Current best candidate: monthly, Wednesday 10am-12pm