CARLI Board Meeting Minutes: September 14, 2018

CARLI Office, Champaign

Members attending: Fred Barnhart (Northern Illinois University), Anne Craig (CARLI), Richard Darga (Chicago State University), Rebecca Donald (Trinity International University), Jeff Douglas (Knox College), Cindy Fuller (Millikin University), Cate Kaufman (Illinois Central College), Micheal Kott (Morton College), Tammy Kuhn-Schnell (Lincoln Land Community College), Greg McCormick (Illinois State Library), John Pollitz (Southern Illinois University Carbondale), John Small (North Central College)(by phone), Frances Whaley (Illinois Valley Community College)

Absent: Michael Lorenzen (Western Illinois University), Lydia Morrow Ruetten (Governors State University)

Staff attending: Margaret Chambers, Elizabeth Clarage, Cindy Clennon, Diane Day, Gordon Fellows, Kristine Hammerstrand

Decisions

• Minutes of the June 15, 2018 meeting were approved prior to the meeting.
• The Board approved the recommendation of the Finance Committee to:
  
  • Increase membership fees at 4% for FY 2021
  • Set across-the-board percentage increase not to exceed 4.5% in the individual members’ I-Share Assessments for FY2021
  • To establish a funding task force to examine the methodologies for the I-Share Assessment and the Membership Fee calculations for FY2022 and beyond. Members of the task force are: Dennis McGuire (Columbia College), Jacob Jeremiah (Oakton Community College), Pam Hackbart-Dean (Southern Illinois University Carbondale). The task force will also include members of the CARLI Finance Committee: (Richard Darga, Chicago State University; Jeff Douglas, Knox College; Lydia Morrow Ruetten, Governors State University; Frances Whaley, Illinois Valley Community College), CARLI staff Anne Craig, Margaret Chambers, Diane Day, and Kristine Hammerstrand will serve as liaisons.
• The Board approved the changes to the charge of the Open Educational Resources (OER) Task Force to reflect their ongoing commitment to supporting the Open Illinois Initiative.
• The meeting was adjourned at 1:15 p.m.

Announcements

• Connie Walsh, CARLI Chief Financial Officer, has announced her retirement from CARLI. Her last day will be Friday, November 30. Connie has been with the University of Illinois and/or CARLI for over 33 years. As an original CARLI employee, Connie has seen the growth of our remarkable organization from the ground up; its success is in no small part thanks to her. A staff transition plan is in development.
• Bradley Woodruff joined the CARI staff on July 9 as a Library Applications Support Consultant.
• CARLI will convene a small group of Board volunteers in FY 19 to conduct a review of the Consortial Bylaws. Any revisions will be submitted to the Membership for approval via ballot. Tammy Kuhn-Schnell, Lincoln Land Community College and Frances Whaley, Illinois Valley Community College. Margaret Chambers will serve as the staff liaison.
• The CARLI 2020 Strategic Plan is available from the CARLI web site. The strategic plan, and the FY 2018 CARLI Annual Report will be available at the CARLI Annual Meeting on November 2.
• CARLI is working with the University of Illinois Foundation to implement a philanthropy program to support special initiatives. A web-based fundraising page will be available by November 1.
• Registration will open on September 17 for the CARLI Annual Meeting and Governing Directors Meeting to be held on November 2 at the I-Hotel in Champaign. CARLI has four sponsors for the meetings.  The gold level sponsors are EBSCO and Ex Libris. Bronze level sponsors are F1000 and Midwest Library Service. Sponsor information is available on the registration web site, and sponsors will have tables at the meetings.
• CARLI is investigating options to expand the E-resources brokering service beyond CARLI member libraries.
• CARLI will open the selection system for CY19 subscription commitments on or about October 9. The selection system will remain open until on or about November 10. Libraries will be advised of any date changes throughout this period.
• CARLI is working with JSTOR, Wiley, and Springer on renewing agreements for CY 19. The Springer agreement, if completed successfully, will be a consolidated agreement including journals and e-book content from Springer, Nature, and Palgrave.
• CARLI is working on a process that would include library staff members in an ad hoc task force with the goal of identifying, evaluating, and pursuing grant opportunities that would support the support the strategic priorities of the consortium.
• CARLI was selected as a recipient of an Institute of Museum and Library Services (IMLS), Laura Bush 21st Century Librarian Program grant, in the amount of $243,885. "CARLI Counts: Analytics and Advocacy for Service Development," is a three-year project beginning October 1, 2018. CARLI Counts is a continuing education library leadership immersion program that prepares librarians to make effective use of research findings on the impact of academic libraries on student success for the twin purposes of service development and library advocacy. More information about the program will be available at the CARLI Annual Meeting on November 2.
• Membership Fee and I-Share Assessment rates for FY 2019 and FY 2020 are available on the CARLI website.
• CARLI is working with potential University of Illinois partners to seek funding for “Academic Libraries SCOER Grant Program (Support for the Creation of Open Educational Resources.) SCOER Grants would provide funding to Illinois academic libraries to support building library programs and services that support faculty in producing OER.
• CARLI will hold a New Directors Institute May 15-16, 2019 at the CARLI Office in Champaign. The Program Planning Committee is currently working on the agenda for the institute.

Tasks Assigned

• CARLI will work with Board members to develop a profile/contact page for the Board of Directors.
• CARLI will publicize the 2020 Strategic Plan in the upcoming e-newsletter, directors' update, web site, and various email lists. 
• CARLI will work with the CARLI Counts Advisory Task Force to develop application materials for the program.

Meeting Dates and Deadlines

• 2018–2019 Board meetings (at the CARLI Office, Champaign)
  • Friday, December 7, 2018
  • Friday, March 8, 2019
  • Friday, June 14, 2019
     
• 2018–2019 Executive Committee meetings (via conference call): 
  • Monday, November 26, 2018
  • Wednesday, February 27, 2019
  • Wednesday, June 5, 2019
     
• CARLI Annual Meeting and Governing Directors Meeting
  • Friday, November 2, I-Hotel, Champaign