SFX System Committee, April 9, 2014

Attendance

Members Present

Elizabeth Bernal (Chicago School of Professional Psychology); Xiaotian Chen (Bradley University); Anita Foster, chair (Illinois State University); Denise Green (Millikin University);  Andrea Imre, minutes taker (Southern Illinois University Carbondale); Stacey Knight-Davis (Eastern Illinois University); Jim Millhorn (Northern Illinois University); Steve Oberg (Wheaton College)

Members Absent

Jim Millhorn (Northern Illinois University); Jared Wellman (Lincoln Land Community College)

Staff Present

Paige Weston; Mary Burkee

Business

1. Minute taker:  Andrea Imre

2. Follow-up on “Report Broken Link” and member libraries.
   Paige sent reminders to all libraries, still 22 libraries who didn’t
   take action (i.e. they have the feature turned on and no local contact
   added).  Paige consulted CARLI staff and asked for feedback from
   committee members.  Decision: CARLI will turn off this feature in all
   of these SFX instances and notify libraries.

3. Follow-up on “this article may not be available.”
   Andrea volunteered at last meeting but forgot to write up
   instructions.  Paige will look over e-mail conversations from the time
   this feature was created and Andrea will help create a document to
   send out to CARLI members about this workaround.

4. Working groups Updates (White Paper – Due June 3).

   1. SFX Glossary Team
      All terms have been defined. Decision made that the glossary
      will be made available via CARLI website: format and style sheet on
      CARLI website is nicer than the wiki; few people will be motivated to
      edit it via wiki in future.  Paige will move it to the CARLI website.

   2. Training Webinars Planning Team
      Group met in person – looked at the list of 25-30 topics and finalized
      the list; assigned responsibility for creating the script for each
      topic; agreed to create a couple of scripts each month; Paige would be
      reading the scripts and recording them; creating a sort of pathfinder
      for the webinar series to suggest a curriculum incorporating existing
      CARLI webinars; these webinar topics will be about 5-7 minutes; the
      group will start with the easier ones; anyone can contribute to these
      webinars; in addition to the webinars, the slides with more detailed
      speaker’s notes and the script of the webinars will also be available;
      creation of webinars will take more than a year; Anita will send out
      the topics to committee.

   3. Member Survey Planning Team
      CARLI staff (Margaret) will have to look over the draft; the survey may need to be moved to Survey Monkey; I-Share Next survey timeline should be considered as we decide about when we send out the survey; we might distribute survey before summer; feedback about webinars would be helpful for training webinar planning.

5. SFX System Committee First Year Post-Mortem meeting.
   Ideas for a tentative in person meeting:  overview of group activities
   in the morning (CARLI views, chair report, subgroup reports);
   hackathon in the afternoon (e.g. dissertations, get it now, exporting
   citations) Possibility of opening up the afternoon session to SFX
   admins who are not on the SFX committee; possibility of having a joint
   meeting for existing committee members and next year’s committee
   members.

6. Other items: none

Next Meeting: May 14, 2014