Resource Sharing Committee Meeting: January 17, 2017

Conference Call

Members attending: Eric Edwards (Illinois State Library); Sandra Engram (Illinois College of Optometry); Kelly Fisher (Eureka College); Rand Hartsell (University of Illinois at Urbana-Champaign); Amy LeFager (National-Louis University); Thomas Mantzakides (University of Illinois at Chicago); Sarah Mueth (University of Illinois Springfield); Marcella Nowak (College of DuPage); Jennifer Stegen (Loyola University Chicago).
Members absent: None
Staff attending: Debbie Campbell, Lorna Engels

Decisions

• Approve Minutes from December 20, 2016 meeting

Announcements

• CARLI Updates
  • Tomorrow at noon a mini reports webinar will be held.  Information on how to access the webinar is available on the CARLI calendar.  Advance registration is not required.  
    • Several mini-webinars (30 minutes each) are planned throughout the spring.  
  • Libraries may still participate in the collaborative collection development project which involves working together to avoid duplicates in purchasing.
  • CARLI is still interested in surveying past and current committee members about their experiences serving on a committee and what could be improved.
  • The Public Services Open Houses on Makerspaces in Libraries have been announced. The first one will be held at the University of Illinois at Urbana-Champaign on Friday, April 28.
    • IIT and Chicago Public Library will also host Public Services Open Houses.
• Thomas will speak with colleagues at the UIC Richard J. Daley Library about planning a Resource Sharing Open House later in the spring.

Discussions

• Great Lakes Resource Sharing Conference Proposal
  • The conference proposal will be based on the annual project which is available as a Google Doc.  A possible topic involves tracking ILL requests that are available through Open Access.  Because the annual project at this point consists of two annotated lists of resources and a bibliography, there was a question if that was enough for a substantive conference presentation.  There is also the option of submitting a poster session (15 min. lightning talk or 45 min. breakout session).
  • The titles of possible presentations are “Explorations in open access and resource sharing” and “Can I Google (Scholar) that for You?: Using Internet Resources to Fill Patron Article Requests.”
  • Today (January 17th) is the deadline to submit a proposal (title, description, and abstract).
  • Three people will be listed as presenters. (Marcella, Kelly and Amy)
  • The conference will take place in Oak Brook, IL in June.  The proposal may also be presented at a future ILA conference.
• Annual Project
  • ILLINET SURVEY: Libraries are now able to input the 2016 data but not many libraries have submitted this information yet.
  • Amy has been able to generate some data for the ILLINET Survey but also had issues collecting data from 2013-14 and 2014-15.She only looked at academic libraries.
  • Amy and Jen have posted their questions about running the annual reports to the shared Google Doc on technical issues.
  • Eric mentioned that there’s a possibility of having a webinar of some kind in regards to creating reports.  He’ll check with Gwen to find out the status of offering such a webinar.
  • Debbie uploaded readings to a Box account. 
  • Discussed doing an annotated bibliography and having committee members claim an article to read and summarize for everyone.
  • Amy will share notes on an annotated bibliography via e-mail (with a link to the Google Doc) by the end of this week.  
  • We may still upload any additional readings we find (we are not limited to what has already been posted).
•  Listserv topics
  • 16 replies were submitted to this month’s question about international lending/borrowing for Interlibrary Loan materials.  Only one library said they don’t lend or borrow at all.  It looks like none of the libraries that responded are charging for anything.
  • Eric suggested posing a question about makerspaces to the listserv for February’s topic (e.g. “Does your library lend or borrow maker kits?”)  
  • Discussed collating responses to the monthly discussion topics and summarizing them in a spreadsheet; this may encourage people to engage more.  It was also recommended that our committee members respond to the monthly listserv questions.
  • Topic ideas document is available in Google Docs.
• Resource Sharing Open Houses:
  • ICC and Eureka College will be holding the downstate Open House either the week of May 15^th or 22^nd. There will be two total; one central and one up north.
  • CARLI makes a "Save the Date" announcement as soon as the date is confirmed – the ideal would be to do so at least 6 weeks in advance.
  • Thomas will speak with colleagues at the UIC Richard J. Daley Library about planning the CARLI Resource Sharing Open House later in the spring.

Meeting Dates

• Future Meeting Dates (3rd Tuesday of the Month 10:30-12:00 via teleconference)
  •  February 21 - Sarah Mueth Notes
  •  March 21 - Marcella Nowak Notes
  •  April 18 - Jennifer Stegen Notes
  •  May 16 - Eric Edwards (or another volunteer) Notes
  •  June 20 - Sandra Engram (or another volunteer) Notes