Resource Sharing Committee Meeting: October 15, 2014

Conference Call

Members attending: Kathleen Bloomberg, Illinois State Library; Sandra Engram, Illinois College of Optometry; Sandy Harris, Olivet Nazarene University;  Amy LeFager, National-Louis University;  Marcella Nowak, College of DuPage; Jeff Ridinger, Illinois State University; Bryan Clark, Illinois Central College

Members absent: Jennifer Funk, McKendree University; Susan Duncan, University of Illinois at Urbana-Champaign

Staff attending: Debbie Campbell; Lorna Engels

Decisions:

• Minutes officially approved from September 18, 2014. Available on the CARLI website
• Annual Project –Workflow/Best Practices for recording incoming and outgoing items for OCLC interlibrary loans via the local ILS.
  • Using Voyager as an example, but could be applicable for institutions that use other ILS systems (like Sirsi).
  • Determining library type of requesting materials
• Meeting adjourned at 2:46pm

Discussions:

• ListServ Topics - Responding to the [ResShare-ig] Privacy Concerns about E-mail Notices? email sent by Adrienne Radzvickas on October 10, 2014.
  • Feel free to respond to the question posted, so far no responses have been posted
• ListServ topics
  • Call Slips Question
    • Does your library allow local Call Slips, or requests, for your patrons?
    • How often do you print call slips?
• Webinar ideas/suggestions
  • Examples of helping a patron when they have lost items from/owe money to other schools
  • Being aware of different cultures and customs when helping people
  • How to not make it personal when the patron is making it personal
  • Potential date for the webinar would be Tuesday, November 18, 2014.
• Committee Members' Questions:
  • What is the process for when a patron from another institution places a request for your book to pick up at your location?
    • No route slip will print when your item is requested to be picked up at your location. Discharge the item and the hold notification slip will print.
  • Copyright webinar that was discussed at the first meeting is a potential webinar for fall 2015.

Announcements:

• Lorna – Open House Locations for spring - Illinois State University and University of Illinois at Springfield; Kankakee Community College and Olivet Nazarene; Trinity International University and Lake Forest College
• Debbie – working through the CSP dis-integration from I-Share. Only libraries that have transactions pending with Chicago School of Professional Psychology are being contacted by CARLI.
• Denise Green from Millikin will be starting at CARLI on Monday as a Library Services Coordinator
• Kankakee Library Association is holding a customer service workshop – November 5th and 6th.

Tasks assigned:

• Jeff will write up a one sentence description of our Annual Project and send it to committee for approval. He will submit the approved description to CARLI by the November 1st deadline.
• Debbie will look up the Hold Shelf standard and share the information before our next meeting.
• Marcella will write up the ListServ question about Call Slips and send to the committee for review before posting.

Meeting Dates and Deadlines:

• Next Meeting: Thursday, November 20, 2:30, Conference Call
• Schedule of Resource Sharing Committee Meetings 2014-2015:
  • Thursday, December 18, 2:30, Conference Call
  • Thursday, January 15, 2:30, Conference Call
  • Thursday, February 19, 2:30, Conference Call
  • Thursday, March 19, 2:30, Conference Call
  • Thursday, April 16, 2:30, Conference Call
  • Thursday, May 21, 2:30, Conference Call
  • Thursday, June 18, 2:30, Conference Call