Public Services Committee Meeting: January 22, 2025

Public Services Committee Meeting: January 22, 2025

Zoom / Conference Call

Members attending: Beth Hultman, (Elgin Community College), Charity Ringel (University of Illinois Springfield), Kimberly Shotick, co-chair (Northern Illinois University), Dawn Sterning (Prairie State College), Simone Williams (Southern Illinois University Edwardsville)

Members absent: Jennifer Lau-Bond (Harper College), Gretchen Schneider (Oakton College), Diana Sykes (Erikson Institute), Lesley Wolfgang, co-chair (Saint John's College of Nursing)

CARLI Staff attending: Elizabeth Clarage, Amy Maroso

Decisions

• Minutes of December 11th, 2024 meeting approved with corrections.
• AI Symposium Save the Date approved with edits to include titles.
• Previously discussed AI Symposium agenda confirmed.

Tasks Assigned

• Minutes taken by Charity Ringel.
• Kimberly Shotick will finalize Save the Date and send to CARLI for next week’s newsletter.
• CARLI staff will begin creating AI Symposium webpage but are still waiting for more information from Commercial Products Committee.
• Kimberly Shotick will draft introduction for AI symposium.
• Volunteers are requested for recap slides, timekeeping, and padlet facilitation.

Announcements

• Member Announcements:
  • Charity Ringel (University of Illinois Springfield): New library learning commons should be up for bid before our next meeting.
  • Dawn Sterning (Prairie State College): Water main is broken on campus and library is getting new furniture a week early.
• CARLI Announcements:
  • CARLI newsletter will be out next week.

Discussion

• CARLI staff will start creating webpage for the AI Symposium. They requested feedback on placement of speaker bios. It was decided they would be placed with the abstract, rather than the bottom of the page.
• All CARLI committees who have agreed to participate have confirmed participation.
  • All participating committees have submitted their abstract except for the Commercial Products Committee. Kimberly will reach out to the committee chair.
  • All participants have submitted their speaker bios except for the Primo VE Committee and the Commercial Products Committee. Elizabeth stated that she will follow-up with them.
• The Save the Date draft was presented and discussed. It will just include abbreviated title/speakers and the full agenda will go on the webpage. It should be ready for next week’s CARLI newsletter.
• The AI Symposium agenda and timeline were discussed. Beth asked about the introduction for the sessions scheduled for 9:00am-9:10am. CARLI best practices are now to read out the information rather than type into their existing introduction slide. Kimberly volunteered to type up an introduction script.
• A wrap-up session for the final 30 minutes of the symposium was discussed.
  • It was suggested that a brief recap of sessions may be useful. We could have committee members gather resources and prepare brief recaps that we then present. We will need to ask presenters about sharing their slides.
  • There was discussion of using padlet or similar platform to lead takeaway discussion. We would need clear questions. Participants could talk about what sessions they attended and what was most impactful for their institution.
  • Kimberly asked about assessment. Elizabeth states that the Professional Development Alliance (PDA) has built-in assessment tool: https://www.surveymonkey.com/r/8PZXCYW This could be built into the wrap-up to encourage participation.
• We need volunteers for recap slides for wrap-up and facilitation of padlet discussion/feedback. We will also need a timekeeper to make sure people stay on track.
• Speakers were asked to come 10 minutes before their session. We will try to get slides by April 11th, so that we can prepare recap information for the wrap-up. We can also see if speakers, particularly non-CARLI speakers, want to do a tech check ahead of time.

Next Meeting Dates and Deadlines

The Public Services Committee will next meet on February 26, 2025, at 9:30 – 10:30 a.m.

Committee Meetings:
February 26, 2025: 9:30 – 10:30, Minutes: Dawn Sterning
March 26, 2025: 9:30 – 10:30, Minutes: Diana Sykes
April 23, 2025: 9:30 – 10:30, Minutes: Simone Williams (Will be rescheduled due to a CARLI staff conflict)
May 28, 2025: 9:30 – 10:30, Minutes: Lesley Wolfgang
June 25, 2025: 9:30 – 10:30, Minutes: TBD

Deadlines: