Public Services Committee Meeting: December 11, 2024

Zoom / Conference Call

Members attending: Beth Hultman (Elgin Community College), Jennifer Lau-Bond (Harper College), Charity Ringel (University of Illinois Springfield), Gretchen Schneider (Oakton College), Kimberly Shotick, co-chair (Northern Illinois University), Dawn Sterning (Prairie State College), Leslie Wolfgang, co-chair (Saint John’s College of Nursing)

Members absent: Diana Sykes (Erikson Institute), Simone Williams (Southern Illinois University Edwardsville)

CARLI Staff attending: Elizabeth Clarage, Amy Maroso

Decisions

• Minutes of November 19, 2024 approved with corrections.
• Rescheduling of April 23rd meeting was postponed until next meeting.
• Created tentative timeline for the AI Symposium for 5 presenters and wrap-up session, with no keynote.

Tasks Assigned

• Minutes taken by Charity Ringel.
• Leslie will draft follow-up email to speakers, reminding them of the bio due date, the proposed timeslot (with a 10-minute buffer), and with the speaker recording release to be attached.
• Leslie will draft a shortened announcement/save the date to be sent out in January.
• Discussion of Public Services-led wrap-up session to be continued at future meeting.

Announcements

• Member Announcements:
  • Gretchen Schneider (Oakton College): The library in Des Plaines is now moving to its temporary space for their Learning Commons remodel.
• CARLI Announcements:
  • The CARLI office is closed December 24th – January 1st.
  • ILDS will still be active if your library has indicated it will be open.
  • The FY 2026 CARLI Ebook call for participation has gone out to CARLI members.
  • CARLI Newsletter will be sent out today with lots of professional development opportunities.

Discussion

• Meeting date adjustments for April are tabled for next meeting.
• Updates to AI Symposium:
  • 3rd email follow-ups have been drafted and sent.
    • All previously contacted committees have confirmed their participation.
    • The Preservation Committee has confirmed an InterPARES representative for their session.
      • Due to time constraints, they are already slotted for the 1:30pm-2:20pm session.
  • Speaker bios are due January 17th.
    • Leslie will draft follow-up emails for January, to be sent to CARLI for distribution.
    • Speaker recording release will be attached.
    • They will include the proposed timeslot discussed below, and adding a 10-minute buffer before the session start time.
  • Announcement message to be drafted and sent out in January.
    • The current full agenda contains lots of information, so we need a shortened version to send as an initial announcement.
    • Initial announcement to be sent out the week of Jan. 13th
  • Discussion of timeslots for sessions:
    • Since there will be 5 presenters there will be no keynote.
    • Time for questions: committees were instructed to build in time for questions in their 50-minute timeslot.
    • Public Services Committee will be responsible for 2:30pm-3pm wrap-up, to be discussed at a future meeting.
    • DEI and Instruction sessions could be adjacent, as DEI is discussing AI plagiarism checkers.
    • Discovery might fit better in one of the later sessions as it doesn’t fit as much into the flow of topics.
  • Proposed Schedule:
    • 9:10am-10:00am: DEI Committee
    • 10:10am to 11:00am: Instruction Committee
    • 11:10am to 12:00pm: Commercial Products Committee
    • 12:00pm-12:30pm: Lunch Break
    • 12:30pm-1:20pm: Discovery/Primo VE Committee
    • 1:30pm-2:20pm: Preservation Committee
    • 2:30pm-3:00pm: Wrap-up
• Meeting ended @ 9:23am

Next Meeting Dates and Deadlines

The Public Services Committee will next meet on January 22, 2025, at 9:00 – 10:00 a.m.

Committee Meetings:
January 22, 2025: 9:00 – 10:00, Minutes: Kimberly Shotick
February 26, 2025: 9:00 – 10:00, Minutes: Dawn Sterning
March 26, 2025: 9:00 – 10:00, Minutes: Diana Sykes
April 23, 2025: 9:00 – 10:00, Minutes: Simone Williams
May 28, 2025: 9:00 – 10:00, Minutes: Lesley Wolfgang
June 25, 2025: 9:00 – 10:00, Minutes: TBD

Deadlines: