Public Services Committee Meeting: February 7, 2019

Conference Call / Adobe Connect

Members attending: Rachel Bicicchi (Millikin University), Aaron Harwig, co-chair (College of DuPage), Chad Kahl (Illinois State University), Joanna Kolendo, co-chair (Chicago State University), Nester Osorio (Northern Illinois University), Reina Williams (Rush University),

Members absent: Marissa Ellermann (Southern Illinois University Carbondale), Katherine Sleyko (Prairie State College),

CARLI staff attending: Elizabeth Clarage, Denise Green

Decisions

• Meeting Minutes from Jan. 3, 2019 were approved.
• The Annual Project will be a webpage with a sidebar directional/table of contents similar to the CARLI Open Illinois Initiative webpage. (https://www.carli.illinois.edu/products-services/collections-management/open-ed-resource-overview)
• The meeting adjourned at 2:50pm.

Announcements

• Member Announcements:
  • College of DuPage officially opens their Media Lab.
• CARLI Announcements:
  • Nancy has resigned from the group. Call for volunteers will go out in late March.
  • Linked Data Webinar 2: Linked Data in the Library will be held Tuesday, Feb. 19, 2019, 10am-11am.

Tasks Assigned

• Minutes taken by Reina Williams.
• Elizabeth will create with Google documents, folders for the committee to organize the topics for its Annual Project.
• All committee members pick a section of the document that Nestor created and start reviewing content and start populating the Google folders.

Discussion

• Change Is Good: You Go First! Leading Others To and Through Change, April 2, 2019 Program
  • Three speakers have been confirmed. One each from Loyola University Chicago & Northwestern University as they have implemented ExLibris Alma and Primo and Illinois College for implementing New VuFind.
    • Niamh McGuigan, Loyola University Chicago
    • Geoff Morse Northwestern University
    • Erika Wade Smith, Illinois College,
  • The committee compiled a list of questions to be answered by the presenter(s):
    • What was your planning timetables for implementation?
    • How did you get staff buy in to change?
    • What did you use/documentation for training staff and student workers?
    • Lessons learned: What they wish they had known before the implementation started? What would they do differently?
    • How does the implementation impact different departments within the library? Expected and unexpectedly?
  • Registration for the change management event is  full with 20+ on waitlist.  Aaron and Joanna are on the waitlist. Elizabeth and Denise will follow-up with them after the meeting.
• Annual Project
  • The committee discussed Nestor’s document on “Assessment in Public Services.”
    • How will it be archived or documented? Can we add this to a website?
    • The committee decided that there should be a section on website with acknowledgement of committee members.
    • Background information: Books published in last 4 years
    • Assessment tools, instruments and methods presented after background information
    • CARLI can provide a webpage for project
    • Collection evaluation, ie. Reference collection, Nestor
    • Next Steps:
      • Committee members pick section and start reviewing content in Nestor’s document
      • The committee will use Google to organize the topics.
      • The webpage will have a direction sidebar, similar to the look and feel of LibGuides.  See the CARLI Open Illinois webpage for a model.
      • Contact authors to get resources to add to project.
      • Need to create Google folders by section of topic. Elizabeth will do.

Next Meeting Dates and Deadlines

Committee meetings:
Next scheduled meeting dates: Thursday, March 7, 2019, 2-3pm(CST) by phone