Public Services Committee Meeting Minutes: October 8, 2015

Conference Call

Members attending: Jennifer Sauzer, Co-Chair, Columbia College Chicago; Julia Venetis, Co-Chair, Elmhurst College; Becky Brown, College of DuPage;  Raeann Dossett, Parkland College; Susan Franzen, Illinois State University; Paula Garrett, Illinois Math and Science Academy;  Anne-Marie Eggleston Green, Kishwaukee College; Cory Stevens, Lake Forest College  

Members absent: Richard Stokes, University of Illinois at Urbana-Champaign

Staff attending: Elizabeth Clarage, Denise Green

Decisions

• Sue assigned as minute-taker
• September minutes were approved (with minor changes).
• Designed to move forward with open houses on the use of free/low cost tools in public services; three open houses with two geographically close institutions for each.
• Annual project will build on open houses with the final product being a toolkit including mini tutorials, screenshots, etc.
• Meeting was adjourned at 2:45

Announcements

• Susan Singleton has announced her retirement (Email sent to members 9/25/15)
• Registration now open for CARLI annual meeting, scheduled for 11/13/15
• Various CARLI training opportunities; check the website
• Only one survey response; we will not follow up for annual project.
• I-Share Next Task Group– Finished writing proposal; Sent to purchasing office for approval; In future, survey of I-Share members/Environmental Scan

Discussion

• Annual Project:
  • Review of last year’s annual project – Knowledge Management
  • Review annual project ideas from previous meetings: open houses, collection promotion, toolbox, assessment
  • Toolbox Kit
    • Examples of Tools: Trello, Google Hangout, Asana, Gimlet, Voyager media booking module, 2nd Life
    • Experience-based rather than review
    • Create Toolkit before open houses
    • Product Names
    • How & why it’s used by member institutions
    • If not used by members, how it might be
    • Include screen captures or tutorials
    • Plug in additional details after open houses
• Open Houses:
  • Two institutions in one day
  • Same tool or same area of public services, if possible
  • Each open house hosted by committee member, if possible
  • Possible schedule: 1st open house beginning of March; schedule every two weeks; finish open houses by mid-April

Tasks assigned

• Susan will work to find open house partners downstate in either B/N or Peoria.
• Paula and Becky will work on open house for West Suburbs, including COD & neighboring location.
• Jennifer will look for a partner institution close to Columbia for the Chicago open house.
• Jennifer and Julia will write and send email to Susan Singleton re: annual project.
• Jennifer will create GoogleDoc to begin collecting information for Toolkit.

Meeting Dates and Deadlines

Our next meeting will be November 12 at 1:30 p.m.