Preservation Committee Meeting: May 21, 2024

Conference Call / Zoom

Members attending:

• Gabriel Hamer, Newberry Library
• Jade Kastel, Abraham Lincoln Presidential Library and Museum
• Bonnie Parr, Abraham Lincoln Presidential Library and Museum
• Shelby Strommer, University of Illinois Urbana-Champaign, chair
• Bradley Wiles, Northern Illinois University

Members absent:

• Patti Gibbons, University of Chicago
• Tonia Grafakos, Northwestern University
• Heidi Marshall, Columbia College Chicago

CARLI Staff attending:

• Nicole Swanson

CARLI Staff absent:

• Elizabeth Clarage

Tasks Assigned

• Minutes taken by Gabriel Hamer.

Announcements

• Member Announcements:
  • Jade Kastel (Abraham Lincoln Presidential Library and Museum): The traveling exhibit from Smithsonian is up at ALPLM.
• CARLI Announcements:
  • Three people have volunteered for the Preservation Committee and will be getting invitations to join. Names will be shared once they accept invitations.
  • Summer webinar series “Funding to Preservation: A Digital Content Life Cycle Webinar Series” begins in June.

Discussion

• Preservation Tip:
  • Disaster Planning 101: Series Recap from Shelby is  ready to go for May 24 newsletter.
• Preservation Webliography: No updates on link checking.
• Preservation Committee Annual Report:
  • Shelby has written a draft.
  • Overview of accomplishments including in-person and online presence at CARLI Annual Meeting, two webinars, and plans for future.
  • Submitted by end of May, so Board can review at their June meeting.
• Planning for more continuing education programs
  • CARLI shared that the IFSI Program was approved for next fiscal year; haven’t heard back from IFSI contact yet about future dates.
  • Committee possibly focus on more virtual programs. They have no cost for attendees and are easier for people to attend.
  • Digital POWRR workshop this summer.
  • Preparing for large-scale move or renovation project – hold this idea for next committee year.
• Newberry tour still on the books for week of SAA meeting.
  • Open to all CARLI members attending SAA.
  • Gabriel will pick a day and time that works for the Newberry Library and write brief description before the next committee meeting.
  • Nicole noted that CARLI will help with registration.
• Preservation Survey
  • 2015 documents and Bonnie’s revamped questionnaire are in Box.
  • Shelby: Plan to do next year and let upcoming committee shape.
  • Brainstorming document are in Box.
    • In past, goal was to assess needs of member libraries and guide PC in programming/outreach.
      • New question: What kinds of programming does your institution need?  Does your institution have funding for professional development?
    • Add new goal: Identify level of staffing/training for preservation staff.
    • Could survey be used to gauge awareness of Preservation Committee resources?
    • Can we get more data on engagement with webinars and website?
    • Suggestion for live webinar session for feedback/talk about preservation interests and needs.
    • Maybe an “office hours”-type event?
• For June agenda:
  • Select new chair
  • IFSI program updates, if any
  • Revisit survey

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be June 10, at 1 p.m.

Future Committee Meeting Dates:
June 10, 2024, minutes taker: Shelby Strommer