Preservation Committee Meeting: October 21, 2019

Conference Call

Members Attending:

• Mary Burns, Northern Illinois University, co-chair
• Nora Gabor, DePaul University
• Susan Howell, Sourthern Illinois University Carbondale
• Becky Koch, Illinois State University
• Ann Lindsey, University of Chicago, co-chair
• Meghan Ryan, National Louis University

Members Absent:

• Rob DeLand, VanderCook College of Music
• Tonia Grafakos, Northwestern University
• William Schlaack, University of Illinois at Urbana-Champaign

Staff Attending:

• Elizabeth Clarage
• Nicole Swanson

Announcements

• CARLI Announcements:
  • Elizabeth Clarage:
    • CARLI Counts, IMLS funded grant has been extended for another year, applications are due Dec 4th (https://www.carli.illinois.edu/products-services/carli-counts)
    • CARLI has access to Zoom to hold meetings, generally better usability and audio - decided we want to try this for next time
    • She will send out link to committee before next meeting.
  • Nicole Swanson:
    • New Staff members:
      • Emily Wros, part time grad assistant working with Almo/Primo upgrade
      • Nicole Ream-Sotomayor, Senior Coordinator for Electronic Resources
    • Checks on Primo VE being completed. More information will be shared soon.
    • Staff completing data checks on Alma, updates are expected this Wednesday.
    • Registration is open for fall in person Alma training.
      • October 31, Joliet Junior College
      • November 11, Wheaton College
      • December 19, UIC
      • Spring dates for Alma training upcoming
      • Ex Libris online training for CARLI members is upcoming.
    • CARLI members and staff attended the Great Lakes User Group Conference.
• Member Announcements: None

Discussion

• Webliography
  • Will has completed his and gave some suggestions.
  • Becky had a question about what the topic “Exhibits” entailed. She will propose a clear description of topic next meeting.
• Annual Project
  • Mary interviewed Ann for the month of October about Surveys and Assessments.
  • We have 3 open slots left.
    • We have two interviewees scheduled for November, propose to move one of those to January.
    • Ann will interview Lesa Dowd at the Newberry about Staff Training (February).
    • Nora will approach Jenny Dunbar from the College of DuPage to get her view of managing a community college archive (April or May).
    • Proposed article about Preservation Week to be published in March - looking for participant.
    • Megan has volunteered to do the Project Summary (June).
• Summary page for CARLI Annual Meeting
  • Mary wrote up and submitted a project document.
  • We’re not doing an in person presentation because all the presentations are focusing on ALMA transitions.
  • Thank you, Mary!
• Future Workshops, Webinars & Open Houses
  • Ann talked to the Chicago History Museum and the Newberry Library, both are willing to participate.
  • Institutions will need 8 weeks’ notice
  • Chicago History Museum is willing to participate but currently doesn’t have a conservator. Their talk will be about general conservation practices, storage, and how to maintain a collection while they’re low on staff.
  • Ideally, participants will park at the Chicago History Museum, take a bus to the Newberry, go for a tour and have lunch at the Newberry, then take a bus to the Chicago History museum and go for the second tour.  Ann will check with the Newberry to make sure they have space for lunch and are open for a morning tour.
  • Committee members Ann, Megan and Nora have volunteered to help participants navigate Chicago Public Transit
  • Dates:  March 27th or April 3rd (Fridays)
    • Second choice: another weekday within those dates
    • Third choice: date in late April
    • Ann will check with CHS and Newberry
• Webinar
  • The committee tabled this topic until the next meeting to discuss with Tonia.

Decisions

• Becky Koch was confirmed to take minutes.
• The committee will meet using Zoom next month.
• The meeting adjourned at 11:03.

Tasks Assigned

• Nora will approach Jenny Dunbar at DuPage about an interview.
• Everyone will think about who could be interviewed about Preservation Week.
• The committee decide what November topic will be moved to January.
• Ann will propose tour dates to CHS and Newberry.

Meeting Dates and Deadlines

Schedule of Preservation Committee Conference Calls:

• November 11, 2019: 10:00-11:30
• December 9, 2019: 10:00-11:30
• January 13, 2020: 10:00-11:30
• February 10, 2020: 10:00-11:30
• March 9, 2020: 10:00-11:30
• April 13, 2020: 10:00-11:30
• May 11, 2020: 10:00-11:30
• June 8, 2020: 10:00-11:30