Preservation Committee Meeting: April 19, 2016

CARLI Office, Champaign

Members Attending:

• Mary Burns 2015-2016, Northern Illinois University
• Jenny Dunbar 2014-2015, College of DuPage
• Miriam Centeno 2014-2016, University of Illinois at Urbana-Champaign
• Greg MacAyeal, 2014-2017, Northwestern University
• Beth McGowan 2013-2016, Northern Illinois University
• Jamie Nelson 2015-2018, DePaul University
• Patrick Brown 2015 -2018, SIU Carbondale

Member Absent:

• Melanie Schoenborn, Southern Illinois University Edwardsville

Staff Attending:

• Elizabeth Clarage
• Nicole Swanson

Decisions

• Greg was assigned to take minutes.
• The agenda was approved.
• Jenny’s edits to the Preservation Resources Website were approved by committee vote.
• March meeting minutes will be approved later by email vote.

Discussion Items

• AV Preservation Workshop Post Mortem
  • Have shorter day next time around
  • Have more information on basic storage of AV materials
  • Reconsider the importance of the tape splicing exercise
  • Elizabeth and Nicole will send surveys to attendees
  • Parking was ok
  • Grad student presenters did a terrific job
  • We should consider running the program again in 2 years
  • Perhaps develop a follow up program – something of an advanced AV preservation topics workshop. Possible topics include:
    • More hands-on activity
    • Greater depth on all formats
    • How to pack for cold storage
    • Copyright/grant writing
    • Born digital preservation issues and concerns
    • Talking to vendors
    • Non loss vs. lossy formats used in reformatting
• Annual Project/Newsletter Tips on AV Preservation
  • Still image is a visual format so it shall be included
  • Jamie’s assignment is complete as of 3/29
  • Miriam is up next with “care and handling”
• Annual Project Website
  • The committee looked at a few websites for formatting ideas including the Northeast Document Conservation Center (https://www.nedcc.org/) and the American Institute for Conservation of Art and Historic Works (AIC) Wiki (http://www.conservation-wiki.com/wiki/Main_Page).
  • Our annual project needs to be complete by the end of May – 5/31. To have time to review prior to submission, the committee would like to review by 5/20. The website does not need to be up, but the content must be settled. The annual project must be to the CARLI Board by 5/31.
  • Elizabeth and Nicole will upload the site to CARLI servers when it’s ready.
  • For style/citation questions, we will follow MLA style.
  • Title for web page was suggested to be begin “A Year in the Life…”
  • Headings will consist of:
    • Intro
    • Inventories
    • Assessment
    • Care and storage
    • Reformatting
    • Disaster Planning
    • Grants
    • Reflections on the Year
    • Resources
  • Case studies will become part of the reflections section.
  • The committee prefers that the sections be separate pages or windows and not be formatted as blinds.
  • Tasks to be completed by committee members are:
    • Read over/edit their own entries by 5/16
    • Read other entries and identify committee reflections by 5/16
    • Miriam will write the overview blurb by 5/16
• Annual Report
  • Recommendation for next year:
  • Did the method of creating content for blog/annual project work well? Was the format of the newsletter content feeding into the annual project a good model?
    • The method of creating content during the year made more work for some during the year, but may produce less work at year’s end.
    • Having an overall project allowed for better planning and scheduling.
    • Some members felt there was ambiguity between case studies and blog narratives.
    • Case study participants did not see consistent questions from members.
  • Ideas for next year:
    • Choose a topic from the remaining 4 from the 2015 preservation survey to pursue.
    • Burn workshop needs to be on calendar by August 2016 if we are going to run it next summer – tabled for June agenda.
    • Miriam will contact the conservator at ISU to see if we can run a book & paper conservation event in spring 2017. Possible locations may be COD or UIUC
    • Greg will talk to NU to see if we can hold an open house at NU fall 2016.

Tasks Assigned

• All members are to read over/edit their own blog entries by 5/16 for annual project.
• Read other entries and look for reflections by 5/16.
• Miriam will write the overview blurb by 5/16 for annual project.

Next Meeting Dates

• May 16, 2016, conference call
• June 20, 2016, conference call
  • 217 332 6338
  • 312 994 8410
  • 888 983 3631 (toll free)
  • Conference ID: 9401938