Governance / Open Educational Resources Committee Meeting: April 11, 2024

Open Educational Resources Committee Meeting: April 11, 2024

ZOOM / CONFERENCE CALL

Members attending: Joslyn Allison (City Colleges of Chicago), Dorinne Banks, co-chair (Adler University), Kim Hale (Columbia College Chicago), Lauren Kosrow, co-chair (College of DuPage); Dan Matthews (Moraine Valley Community College), Christina Norton (Bradley University), Dee Anna Phares (Northern Illinois University), Tineka Scalzo (City Colleges of Chicago)

Members absent: Amber Burtis (Southern Illinois University Carbondale), Shelly McDavid (Southern Illinois University Edwardsville)

CARLI Staff attending: Elizabeth Clarage

Decisions

  • March minutes were accepted with edits.
  • Committee will continue the discussion about FY25 in-person programs at its next meeting.

Tasks Assigned

  • Minutes taken by Kim Hale.
  • Dan Matthews will contact representatives of MHEC, IACRL and ICCB for a potential collaboration/networking/factfinding event in November 2024 on OER activities in Illinois.
  • Elizabeth will share sample OER Committee Annual Reports to Dorinne and Lauren.

Announcements

  • Member Announcements:
    • Lauren Kosrow (College of DuPage): Course marking is to be enabled April 11, 2024 hoping for feedback from students and faculty. COD will host an author recognition for our five-year anniversary celebration the week of April 22, 2024. Ninety faculty authors will be recognized as OER early adopters and moving towards ZTC (zero textbook cost) program.
    • Dee Anna Phares (Northern Illinois University): NIU celebrated the second annual affordable course materials awards at NIU. There are three awards: a departmental achievement award, a departmental honor reward (2nd place) and an outstanding effort award (third place). Winning departments received a plaque and a digital badge. The top prize is $2,000 then $1000 and then $500 that can be used however they wish.
    • Tineka Scalzo (City Colleges of Chicago): City Colleges are providing monetary award to two students who spent the semester writing a math textbook. Their teacher thought they had gone above and beyond with their work and contacted the City Colleges President. Recognition for their work will be given at the research presentation and the students will be given monetary awards.
    • Dan Matthews (Moraine Valley Community College): The IACRL Campus Kickstarter OER Award deadline was extended to Friday, April 12, 2024. Dan is willing to discuss the application process with anyone who is interested. He encouraged members to submit applications as there will be 10 awards.
  • CARLI Announcements:
    • OEN (Open Education Network) Community Hub - provides direct access to resources created by the OEN (such as the slide decks). There is also the OEN Google Group email list. Committee members wanting access to the OEN Hub or added to the Google Group email list should contact Elizabeth.
    • The Open Education Network has announced the return of OEN Community Conversations, virtual events (featuring community-identified topics of interest) that serve as a space to connect, ask questions, and share knowledge with fellow community members. The next Community Conversations are:
    • Illinois State Library OER Grant Peer Review Committee Members include current and former OER committee members and representatives of public, private, and community colleges. Information regarding the grant is for the Illinois State Library and Secretary of State’s Office to share. The Secretary of State has added $3M has been included into the FY 25 budget. This does not mean that it will move further to approval, but CARLI will monitor progress.
    • Illinois Course Materials Survey: Student Perspective update: CARLI received a comment and a minor update was made, reflected in the text. A footnote reflects the update in the text.  
    • Open Education Conferences: CARLI submitted a proposal for the Open Education Conference with College of DuPage, Lincoln Land Community College, Millikin University, and Southern Illinois University Carbondale. It is about the Illinois Course Materials Survey and turning the data into action at a local institution.
    • Upcoming Programs:

Discussion

  • Continuing Education
    • FY25 Continuing Education In-Person Programs
      • CARLI would like information on programming funding needs for in-person events. Ideas that were mentioned include: bringing together ISL grant awardees to discuss their projects and network, the ACRL OER Roadshow (OER & Affordability),  a collaboration between the Midwest Higher Education Compact, Illinois Community College Board and IACRL for a one or half-day in-person collaborative and information /fact gathering related to OER activities in the state.  
    • CARLI OER Course: Understanding and Promoting Open Educational Resources
      • The May OER Course: Understanding and Promoting OER, is scheduled for Fridays, May 10, 17 and 24th. The course will be taught by Shelly McDaniel and Carrie Didion. The June session will be taught by Melanie Armstrong and Amy Pinc held on Mondays, June 10, 17, and 24th.
    • Open Pedagogy Workshop
      • Discussion on the faculty Open Pedagogy Workshop. Committee members lead the recent open pedagogy workshop and she shared that more registered than attended, but participating attendees provided valuable feedback; it is a work in progress. Program materials may need review, including more interactive activities as part of the workshop. Committee discussed that a separate and shorter workshop focused on DEIA (Diversity, Equity, Inclusion, and Accessibility) pedagogy and working on practical applications that can be used by attendees at their institutions. Elizabeth mentioned that there will be upcoming training sessions for the SOS/ISL Grant Recipients will include one that has been mentioned often is a training session for project directors and another for to incorporate DEIA for open resources as part pf their development. At the recent Open Pedagogy Workshop’s breakout rooms, there was a lot of excitement over ideas of bringing open pedagogy into their courses and making it more student driven.
    • OER Community Chats
      • Dee Anna led the April Community Chat which focused on Open Pedagogy for DEI. Kim will lead the May session called “Lessons Learned” which will focus on what we have learned in our experiences with the Illinois SCOERs grant. Discussion began on the number of community chats held over the year; to reach more CARLI members outside of the OER committee – perhaps hold less often – suggested two each fall and spring. Seems we may compete against ourselves with the amount of programming we schedule. We need to review the frequency of the community chats.
      • Volunteers and program dates
        • May 7, 1 -2 p.m: SCOERS Grants: Lessons Learned, Moderator: Kim Hale; Tineka will take notes  
    • Committee Membership
      • OER Committee Members: Note if your term is ending in 2024, (see here) please consider volunteering for another three years; Due by May 3.

Next Meeting Dates and Deadlines

The next committee meeting is May 9, 2024 at 9:30 – 11:00 a.m. The note taker will be Tineka.

Committee Meetings:
May 9, 2024; Minutes taker - Tineka
June 13, 2024; Minutes taker – to be determined

Deadlines:
Open Education Conference proposals due Monday, April 15, 2024.
Reminder for OER committee members who are rotating off this year: please consider reapplying for another three-year term here: https://www.carli.illinois.edu/governance/volunteer. The deadline is May 3, 2024, at 5:00pm.
Anne Craig would like information on programming funding needs for in-person events for FY25. Suggestions for consideration are due May 15, 2024.