I-Share Next Task Force Meeting, August 25-26, 2015

CARLI Office, Champaign

Members attending, August 25: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Tom Goetz (Harper College), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Susan Singleton (CARLI), Suzanne Wilson (Illinois Wesleyan University).

Members absent, August 25: Cindy Fuller (Millikin University), Connie Walsh (CARLI).

Members attending, August 26: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Cindy Fuller (Millikin University), Tom Goetz (Harper College), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Susan Singleton (CARLI), Connie Walsh (CARLI), Suzanne Wilson (Illinois Wesleyan University).

Members absent, August 26: None.

Staff attending: None.

Guests: None.

Meeting Overview

During this two day meeting, the Task Force continued to refine the language of specifications, focusing on maintaining clarity and consistency.  Members reviewed and refined several chapter drafts, including integration, sharing, authentication, permissions, and selecting and acquiring.

The Task Force continued its efforts to better understand the library management system environment by holding a conference call with staff from the Orbis Cascade Alliance. Executive Director John Helmer and Program Manager Al Cornish reviewed Orbis Cascade’s selection of Ex Libris Alma, covering the process from RFP to selection and implementation. They highlighted the importance they placed on usability and training in their process, while acknowledging that they were bringing libraries onto a shared LMS for the first time

Finally, the Task Force made its first full review of the cost sheets. Group discussion addressed questions regarding demographic data, such as staffing levels and electronic resource counts, and questions pertaining to the cost of ongoing support and consortial growth.

Decisions

• Patron-driven acquisitions specifications will be concentrated in the “Selecting & Acquiring” chapter.

Announcements

• None.

Tasks assigned

• Add to glossary: single sign-on, login, role-based permissions (Ted)
• Draft demonstration scripts (all)
• Review and deduplicate overlap in authority control requirements between Describing and KB-Linking (Matt, Tami)
• Clean up formatting for patron-driven acquisitions specifications (Kris)
• Discharge specification team members; unsubscribe members from lists and Basecamp (Kris, Ted)

Meeting Dates and Deadlines

• Next Meeting: September 10-11, CARLI Office, Champaign
• October meeting TBD, CARLI Office, Champaign