I-Share Next Task Force Meeting, July 8, 2015

CARLI Office, Champaign

Members attending: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Cindy Fuller (Millikin University), Tom Goetz (Harper College), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Susan Singleton (CARLI), Connie Walsh (CARLI), Suzanne Wilson (Illinois Wesleyan University)

Members absent: None.

Staff attending: Margaret Chambers (CARLI), Diane Day (CARLI).

Guests: Justin Johnson (UI Purchasing), Cathy Link (State Purchasing Officer for University of Illinois).

Meeting Overview

The primary goal for the meeting was to review the progress with Justin Johnson and Cathy Link, and to address questions about the procurement process that had evolved over the previous 12 months. Questions involved scoring, pricing, and the timeline for the process once the Task Force delivers the RFP to Purchasing. Johnson and Link reported that the busy season for UI Purchasing is January-June, with April-June being the busiest time. If we can shoot for having the RFP into purchasing in Fall, we could see a turnaround less than a full year. At the end of the timeline, a contract can be formally executed after the University Board of Trustees approves the procurement.

Decisions

• Established style and formatting guidelines for the document, including specification numbering scheme.

Announcements

• None.

Tasks assigned

• Request additional peer interviews with other libraries and consortia in the LMS procurement process. (Kris)
• Provide examples of specification matrix to Justin Johnson (Ted)

Meeting Dates and Deadlines

• Next Meeting: July 29-30, 2015, CARLI Office, Champaign
• Schedule of I-Share Next Task Force Meetings:
  • August 11-12, 2015, CARLI Office, Champaign
  • August 25-26, 2015, CARLI Office, Champaign