I-Share Next Task Force, February 20, 2015

CARLI Office, Champaign

Members attending: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Cindy Fuller (Millikin University), Tom Goetz (Harper College), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Susan Singleton (CARLI), Connie Walsh (CARLI), Suzanne Wilson (Illinois Wesleyan University)

Members absent: None

Staff attending: Brandon Gant

Guests: none.

Meeting Overview:

For this meeting, Task Force focused on the creation of specification teams. The TF decided to form four teams, using the “working” task areas: Acquiring/Selecting, Describing, Sharing, and Knowledge bases. The TF expects that the knowledge bases area will include functionality related to the use and sharing of collection level data from third parties (e.g., resource vendors, bibliographic utilities, cooperative collections like HathiTrust, and other libraries), as well as functionality for link resolvers. TF members acknowledged difficulties that this area might hold for specification teams, as these functions overlap, and are in some ways central to the other three working areas.

The Task Force reviewed the applications received and assigned those that offered the best levels of expertise to the four teams.  In some areas, the TF decided that additional expertise would be needed, and members suggested sending invitations to some of those who applied for membership on the Task Force. Each team will be convened by two or three Task Force members. A CARLI staff member will likely join each team ex officio. Each team will be given a similar charge and deadlines for a first draft due in April, with their final draft due in June. The Task Force will deal with any redundancies in the specs during July.

The Task Force also discussed items to be provided as an update for the CARLI Board meeting in March. These items will include information about the specification teams and follow-up on the vendor webinars.

Decisions:

• The TF will form four specification teams:
  • Acquiring/Selecting
    Conveners: Anita Foster, Cindy Fuller, Tammy Kuhn-Schnell
  • Describing
    Conveners: Michael Norman, Matthew Short
  • Sharing
    Conveners: Pat Boze, Tom Goetz
  • Knowledge bases and link resolver
    Conveners: Tami Luedtke, Suzanne Wilson
• Specification teams will be given access to the Basecamp project site; Kris and Ted will archive files and convert the working documents to Word files for versioning.
• The TF will begin meeting more than once per month, with the next meeting taking place on February 27 at the CARLI Office. TF members to review the Knowledge bases document closely, as well as the Acquiring/Selecting document.

Announcements:

• Webinars: Four of the five vendor webinars were posted to the CARLI website on Thursday, February 19. The last recording (from SirsiDynix) will be posted when Kris receives the information.

Tasks assigned:

• Write charges for Spec Teams (Kris)
• Contact Spec Team members (Kris)
• Responses from Team Members due Fri, Feb 27
• Create Basecamp projects for each ISN Spec Team (Kris, Ted)
• Set Spec Team Orientation meeting for week of March 2
• Spec Team first drafts due Mon, Apr 13  

Continuing tasks:

• TF Assignment: CARLI User Services to draft specifications for the area of “Implementing”
• Ted will work on adding resources to the I-Share Next web page on the CARLI website.

Meeting Dates and Deadlines:

• Next Meeting: Friday, February 27, 2015, CARLI Office, Champaign
  • The TF will review and develop the “Acquiring/Selecting” and “Knowledge bases” task area documents
• Schedule of I-Share Next Task Force Meetings:
• Friday, March 20, 2015, CARLI Office, Champaign
• Friday, April 17, 2015, CARLI Office, Champaign
• Following on the third Friday of each month
• The TF will consider the possibility of and timing for a two day meeting