I-Share Next Task Force, November 21, 2014

CARLI Office, Champaign

Members attending: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Cindy Fuller (Millikin University), Tom Goetz (Harper College), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Susan Singleton (CARLI), Connie Walsh (CARLI), Suzanne Wilson (Illinois Wesleyan University)

Members absent: none

Staff attending: Brandon Gant

Guests: none

Meeting Overview:

For the beginning of the meeting, the task force discussed the need to modify the timeline for the RFP. Factors included the scheduling of informational webinars on available products, the review by CARLI Systems Services of the consortial functionality of open source products, and the current status of functional specification development. The Task Force decided to move the time table back six months, with an RFP draft now due to the CARLI Board by September 2015.

Task force members continue to consider ways to equitably evaluate open source products with commercial products. This discussion provided a number of questions to be asked of representatives of the University of Chicago, who will speak on their OLE implementation at the next Task Force meeting.

In the afternoon, the Task Force developed specification concepts for the Union Catalog. The exercise should provide the basis for developing concepts in other specification areas. Teams of Task Force members agreed to draft concepts for the “Working” area before the next meeting. These concepts should be the ground work for teams that are called to write the specifications more fully.

Decisions:

• TF recommended moving the deadline for the Board to decide between the open source path and the RFP path from March 2015 to September 2015
• TF identified specification language of “I-Share Next will…” or “I-Share Next should…”

Announcements:

• Brandon provided information on CARLI System Services’ work implementing sandbox instances of OLE, Evergreen, and Koha. He also shared news on general developments on OLE at other institutions, and gave a brief update of news that was brought back from the Kuali user conference.

Tasks assigned:

• Kris and Ted will draft a call for volunteers to specification-draft teams, which could begin to meet in January 2015
• TF Assignment: Work in teams to draft specification concepts for the areas of “Working”
  • Knowledge bases, Selecting, Acquiring: Anita, Cindy, Tami, Tammy
  • Describing: Matt, Michael
  • Sharing: Pat, Sue, Tom
• TF Assignment: CARLI User Services to draft specifications for the area of “Implementing”

Meeting Dates and Deadlines:

• Next Meeting: Thursday, December 4, 2014, Loop Campus, DePaul University, Chicago
• Schedule of I-Share Next Task Force Meetings:
  • Friday, January 16, 2015, CARLI Office, Champaign
  • Friday, February 20, 2015, CARLI Office, Champaign
  • Following on the third Friday of each month