Collection Management Committee Meeting: January 15, 2025

Zoom / Conference Call

Members attending: Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Julie Murphy (Illinois State University), Justin Sextro (Southern Illinois University Carbondale), Erin Zimmerman (Heartland Community College)

Members absent: Briana Love (Aurora University), Jackie Mann, co-chair (DePaul University), Kevin Mackaben (Benedictine University)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

• The December minutes were approved with minimal revisions.
• The committee will wait to discuss responses to the call for institutional weeding policies and adjust website content as necessary.
• Committee members will look into reports currently used for weeding as well as information that would be helpful for decision-making.

Tasks Assigned

• Minutes taken by Erin Zimmerman.
• Jen will send out the request for weeding documentation submission form before the next meeting.

Announcements

• CARLI Announcements:
  • CARLI Technical Services subcommittee working on metadata standards for activating collections into the NZ.
    • Asking for a subcommittee member from CMC committee.
      • Jen will follow-up to gauge interest in joining.
  • Professional Development Alliance programs in 2025
    • January 22, 2025 – Library Grant Writing Basics: An Overview, hosted by Anne Craig.
      • CARLI staff strongly recommended if you want to know more on this topic.
  • The Medical Library Association’s (MLA) Collection Development Caucus will be hosting an open forum on COUNTER 5.1, which became effective this month. Tasha Mellins-Cohen, Executive Director of COUNTER, will briefly cover some of the changes with 5.1.
    • Join us on Wednesday, January 29, at 12:00 PM CDT via this Zoom link.
  • Deadline for CARLI Member commitments for the CARLI FY26 Ebook Program is today.
  • Contract established with Sage for Sage Premier Journal content.
    • It is for one year only.
    • Sage could not currently agree to upcoming accessibility requirements see this article in the Chronicle.
  • Overall concern by CARLI staff that other vendors may not be able to meet accessibility when reviewing future contracts.

Discussion

• State databases website location.
  • Databases website - https://www.carli.illinois.edu/products-services/eres
  • Committee thought the site looked good.
• Weeding website
  • Follow-up on the form requesting institutional policy information.
    • Finalizing text for the email
    • Form: https://app.smartsheet.com/b/form/f15a246e26374b7c9bbb26011241c253
    • Updating this week to send out soon.
  • Reviewed the committee’s working document for this project.
  • Discussion about areas we might be lacking information.
    • CARLI Last Copy Program
    • WEST interested in accepting serials.
    • PAPR tool.
    • Content will be adjusted by trends from request for policy request.
  • Discussion about reports that might be useful.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on February 19, 2025 at 9:00 – 10:30 a.m.

Committee Meetings:
February 19, 2025, Minutes: Jeannette Glover
March 19, 2025, Minutes: Gwen Gregory
April 16, 2025, Minutes: TBD
May 21, 2025, Minutes: TBD
June 18, 2025, Minutes: TBD