Collection Management Committee Meeting: December 18, 2024

Zoom / Conference Call

Members attending: Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Briana Love (Aurora University), Jackie Mann, co-chair (DePaul University), Kevin Mackaben (Benedictine University), Justin Sextro (Southern Illinois University Carbondale), Erin Zimmerman (Heartland Community College)

Members absent: Jeannette Glover (Spoon River College), Julie Murphy (Illinois State University)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

• The November minutes were approved with revisions.
• The committee will put out a call for member institution weeding policies, to be submitted through Smartsheet, to help in developing the weeding web page.

Tasks Assigned

• Minutes taken by Justin Sextro.
• Jen will create a draft submission form for the weeding policy documents.

Announcements

• Member Announcements: None
• CARLI Announcements:
  • CARLI FY26 Ebook Program announced.
  • Several continuing education opportunities:
    • January 6 and 14, 2025 – CARLI Ebook Program information sessions
    • January 29, 2025 – WEST Shared Serials Storage Information Webinar
  • CARLI Counts Cohort 6 application deadline is January 2.
  • OER Committee holding workshops:
    • January 10 – Open Pedagogy Workshop for Librarians
    • OER Faculty series workshops
      • Workshop 1: Supporting Academic Success: Open Educational Resources and Equitable Course Materials
      • Workshop 2: Open Pedagogy Workshop
  • Professional Alliance programs in 2025
    • January 22 – Library Grant Writing Basics: An Overview hosted by Anne Craig
  • Contract established with Sage for Sage Premier Journal content
    • One year only
    • Sage could not currently agree to upcoming accessibility requirements.
  • Third Iron still under negotiation; several member institutions are still under trials.
  • CARLI office closed December 24 through January 1, 2026.
    • ILDS will still have some service during that period.

Discussion

• The committee’s State Databases project was discussed.
  • A place for the CARLI website has still not been determined. Jenny Taylor plans to finalize its location soon.
  • The information about the committee’s information on the State Databases was mailed to several email lists and shared locally by members.
  • Feedback on the State Databases project:
    • Very positive comments, people seem to find it useful
    • Helpful in demonstrating to library administration the benefit of being part of CARLI
• Weeding webpage was discussed
  • General discussion on how the project is progressing
    • What kinds of information help during the deselection process?
      • Think about the overall plan and what to request.
      • What kinds of CARLI reports are available?
    • Flowchart reintroduced as helpful way to navigate the process.
    • Structuring by type or institution or goal could be beneficial but keeping guidance general and routine may be helpful to maintain universality and applicability.
      • Benedictine is currently undertaking a weeding project - considering individual goals and the type of institution is important.
      • Getting started section could include foundational resources and then progress to more local information
        • Possible section breakdown: Getting Started, Local resources, What can CARLI do for you?
    • Other comments:
      • Consider complications that may arise or questions that may need to be answered.
      • Sections should be discrete enough to allow readers to mentally cross things off their checklist.
    • Proposal to gather data or documents from member institutions to see how goals and policies align or don’t. This could help in both creating general overview but also consider specific situations.
  • Technical Services Committee documentation repository could serve as a useful model to collect weeding documents.
    • Could investigate if people are willing to share their weeding policies or procedures.
    • Possibility of borrowing the format of their submission structure.
    • Language ideas for the CMC document submissions – goal is to create a weeding web page, sponsored by the CMC committee, disclosure that the documents may be shared on the website, institutions could opt to remain anonymous.
  • Proposal to divide tasks by website section when we next meet to help make the tasks more manageable.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on January 15, 2025 at 9:00 – 10:30 a.m.

Committee Meetings:
December 18, 2024, Minutes: Justin Sextro
January 15, 2025, Minutes: Erin Zimmerman
February 19, 2025, Minutes: Jeannette Glover
March 19, 2025, Minutes: Gwen Gregory
April 16, 2025, Minutes: TBD
May 21, 2025, Minutes: TBD
June 18, 2025, Minutes: TBD