Collection Management Committee Meeting: October 16, 2024

Zoom / Conference Call

Members attending: Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Briana Love (Aurora University), Kevin Mackaben (Benedictine University), Julie Murphy (Illinois State University), Justin Sextro (Southern Illinois University Carbondale), Erin Zimmerman (Heartland Community College)

Members absent: Jeannette Glover (Spoon River College), Jackie Mann, co-chair (DePaul University)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Jenny Taylor

Decisions

• The September 18, 2024 minutes were approved with edits.

Tasks Assigned

• Minutes taken by Julie Murphy.
• Committee members will proof-read approximately eight rows each of the Illinois State Library Databases information spreadsheet by end of day Wednesday, October 23, 2024.
• Committee members will consider the type of information they would want presented on a weeding webpage, and how they would like to have it presented.

Announcements

• Member Announcements: None
• CARLI Announcements:
  • The CARLI Annual Meeting takes place next week, Tuesday, October 22nd in Champaign-Urbana.
  • Elizabeth shared information about upcoming webinars related to Collection Management from the Chicago Collections Consortium.
  • Jenny provided an update on changes in the CARLI office.  This included Denise Green’s retirement, the hiring of Yanira Cruz. Staff are working to open Calendar Year 2025 subscriptions into the Consortia Manager by adding CARLI members, setting up vendors. E-Resources staff are also working to add Mometrix and Third Iron. CARLI has a new contract with SAGE for journal content.

Discussion

• Discussion about the CARLI Consortial eBook Program
  • Elizabeth provided background information about the program and its management so far.  This was the 4th year that funds were collected to support the program, and for the first three years contributions remained flat.  This year a 10% increase was requested, but that large of an increase is not sustainable going forward.  Input was requested.
  • The committee discussed potential ways to approach future increases.
  • The high value this collection contributes to member libraries was noted.
  • Members agreed that getting specific, big-name publishers on board may have a positive effect on future financial contributions to the program.
• Jackie and Carl have agreed to be the hosts for a Table Talk about weeding and shifting reference collections at next week’s CARLI Annual Meeting.
• The Illinois State Library Databases project was discussed.  
  • We agreed to share the spreadsheet on relevant email lists. It was suggested that with the Illinois State Library approval, we might post the spreadsheet on the CARLI E-Resources webpage as well and make it downloadable.
  • The committee agreed to spend one week proofreading the spreadsheet before it’s sent out to members next Wednesday.  Everyone will proofread about 8 lines.
• We continued the discussion of 2024-25 committee goals.
  • There seemed to be the most interest in a weeding website. The website might build from the webinars that were conducted last year about weeding and shifting.
  • There was a discussion comparing current institutional weeding policies, and how policies may differ from actual practice.
  • Carl suggested we might conduct a webinar about weeding policy versus practice.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on November 20, 2024 at 9:00 – 10:30 a.m.

Committee Meetings:
November 20, 2024, Minutes: Jackie Mann
December 18, 2024, Minutes: Justin Sextro
January 15, 2025, Minutes: Erin Zimmerman
February 19, 2025, Minutes: Jeannette Glover
March 19, 2025, Minutes: Gwen Gregory
April 16, 2025, Minutes: TBD
May 21, 2025, Minutes: TBD
June 18, 2025, Minutes: TBD

Deadlines: Everyone will proofread 8 lines of the State Databases spreadsheet before Wednesday 10/23/24.