Collection Management Committee Meeting: May 20, 2024

Zoom / Conference Call

Members attending: Janice Derr, co-chair (Eastern Illinois University), Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Jayna Leipart Guttilla, (Illinois Valley Community College), Carl Lehnen (University of Illinois Chicago), Briana Love (Aurora University), Jackie Mann (DePaul University), Kris Veldheer (Catholic Theological Union), Erin Zimmerman, co-chair (Heartland Community College)

CARLI Staff attending: Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

• The April 15 minutes were approved.

Tasks Assigned

• Minutes taken by Erin Zimmerman.
• Annual report due May 31. Committee members review and make changes.
• Jen will ask Margaret about waiting to submit the report after the webinar series is ended.
• Jen will get together with Elizabeth to discuss including a request for shared materials and a willingness to be contacted by other librarians needing information with the Thank You email.
• Kris Veldheer (May 31) and Janice Derr (June 7) will serve as webinar moderators. Jackie Mann will monitor Chat.
• Jen will look into using the Q&A feature for the next webinar.

Announcements

• CARLI Announcements:
  • Selection for FY25 resources is closed.  Analysis of those has not been complete as the agreement with is still up in the air which may result in changes.
  • New members of the CARLI Governance Board were announced.
  • CARLI is still working on confirming the new committee members for 2024-2025.

Discussion

• Annual Report:
  • Document has been posted in the Box file.
  • There was discussion about how to list Jackie Mann as she changed institutions this year.
  • The number of attendees will need to be updated after the webinar series.
  • Waiting until after the series to complete and submit the report would enable the committee to include total attendance as well and responses on the participant surveys.
• Weeding and Shifting Webinars:
  • Webinar 1 - May 10 (moderator: Carl Lehnen, chat monitor: Briana Love)
    • Approximately 78 attendees.
    • Carl and Briana did a great job.
    • Attendee feedback so far has been overall positive.
    • Thoughts:
      • Possible use the Q&A feature to separate questions from general chat.
      • Encourage presenters to respond to questions out loud.
• Weeding Webpage
  • Add any thoughts or ideas to the Box sheet.
  • It would be wise to wait until the webinars are complete before planning it out.
    • There will likely be themes that it could focus on.
    • It would be beneficial to use information from the CARLI community as it could allow usage of CARLI resources.
  • It would be helpful to include the institution and staff sizes on the webpage.
  • This could be a great jumping off point for next year.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on Monday, June 17, at 10 a.m.

Committee Meetings:
June 17, 2024, Minutes: tbd