Collection Management Committee Meeting: October 16, 2023

Zoom / Conference Call

Members attending: Janice Derr, co-chair (Eastern Illinois University), Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Jayna Leipart Guttilla, (Illinois Valley Community College), Carl Lehnen (University of Illinois Chicago), Briana Love (Aurora University), Jackie Mann (Loyola University Chicago), Kris Veldheer (Catholic Theological Union), Erin Zimmerman, co-chair (Heartland Community College)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Jenny Taylor

Decisions

• The September 13, 2023 minutes were approved.

Tasks Assigned

• Minutes taken by Jeannette Glover.

Announcements

• CARLI Announcements:
  • CARLI has new staff! We have two graduate assistants, Amy Enberg-Aravena and Sara Mercurio. The graduate assistants will be working with CARLI staff the on the migration of new I-Share libraries.
  • CARLI is keeping track of the broadband and digital equity efforts underway at the federal and state level. Troy Brown (IHLS) and Anne Slaughter (RAILS), presented an overview on this topic to the Governance Board.
  • The Board approved Recommendations from the Technical Services Committee on Reparative Cataloging Work for records in our shared catalog.
  • The “quiet pilot” for the Shared Institutional Repository project ended on August 31. Staff from CARLI and University of Illinois Urbana-Champaign are preparing for the pilot phase, which will begin January 1 and run through June 30, 2024.
  • The University of Illinois Press provided a Social Media Resources Kit to promote 39 e-journals that are now available to all CARLI members. The resources are available from the CARLI web site. The pilot program is a collaboration between CARLI and the U of I Press with funding provided by the University of Illinois System Office to help expand Illinois scholarship to more libraries.
  • CARLI is tentatively planning for a CARLI Counts Cohort 5 for FY25.
  • CARLI is offering funding support for the OEN Certificate in Open Education Librarianship. Applications are due October 20.
  • OCLC is giving a session on November 2 at 1-1:45 on Choreo Insights, a new collection analysis tool.
  • Recording will be available soon for the session on WEST - the shared storage of serials.
  • ELUNA Learns sessions have been announced and CARLI has funding block for librarians to attend sessions.
  • Calendar Year 2024 selection system is open.

Discussion

• Elizabeth Clarage asked for the committee’s input on the CARLI EBook Program and discussed potentially adding a new publisher provided increase in funds contributed to program.
  • Committee discussed needing a baseline and/or adjusting for inflation for potential increase in member contributions.
• The committee continued further discussion subcommittees and how to proceed.
  • Jen Masciadrelli offered suggestion used by Technical Services committee by using breakout rooms during regular committee meeting for subcommittees to be able to meet.
  • Committee used the time remaining in meeting to brainstorm for all of our subcommittee topics.
  • Next meeting, subcommittees will use breakout rooms after the conclusion of our regular meeting.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on November 20, 2023 at 10:00am.

Committee Meetings:
December 18, 2023, Minutes: Jayna Leipart Guttilla
January 2024, Minutes: Carl Lehnen
February 19, 2024, Minutes: Briana Love
March 18, 2024, Minutes: Jackie Mann
April 15, 2024, Minutes: Kris Veldheer
May 20, 2024, Minutes: Erin Zimmerman
June 17, 2024, Minutes: tbd