Collection Management Committee Meeting: February 22, 2018

Conference Call/Adobe Connect

Members Attending: Deb Blecic, co-chair (University of Illinois at Chicago), Chad Buckley (Illinois State University), Theresa Embrey (Pritzker Military Museum & Library), Connie James-Jenkin (Illinois Mathematics and Science Academy), Niamh McGuigan (Loyola University Chicago), Michelle Oh (Northeastern Illinois University), Kimberly Shotick (Illinois Institute of Technology), Gretchen Schneider, co-chair (Oakton Community College)

CARLI Staff attending: Elizabeth Clarage, Cindy Clennon, Jen Masciadrelli

Announcements

• CARLI Update:
  • CARLI is promoting a webinar on the Reprints Desk product on Feb. 28.
  • The Copyright Q&A event will be held on March 6 featuring guest speaker Sara Benson.  The focus will be on digital materials.
  • In addition, on March 6 working with the Louis consortium to provide a webinar aimed at faculty experiences on teaching with Open Educational Resources to be held during Open Education Week.
  • On March 19, there will be an event on Ideas to Teach Information Literacy.
  • On March 29, a Resource Sharing webinar will highlight use of Tableau.
  • On April 6, CARLI members are encouraged to attend the University of St. Francis Open House.
  • There are 2 ACRL roadshows that CARLI is helping to host in May:  May 14th with support from Illinois State University and Illinois Wesleyan and May 31.
  • The construction work on the CARLI office is almost complete.
  • New I-share libraries are on target for production in mid-March and in the shared catalog in April.
• Member Announcements:
  • Gretchen Schneider’s new title is Coordinator of Access Services.
  • Oakton Community College is moving forward on the library restoration/construction projects.
  • Ken Clarke has left the Pritzker Military Museum & Library.  John Schwan is the Interim President & CEO.
  • The Illinois Mathematics & Science Academy will be hosting the International Student Science Fair at the end of June.
  • Loyola University Chicago is in the process of hiring an Associate Dean for Content Services.
  • Northeastern Illinois University is hoping to fill multiple positions, including Dean of the Library and several librarian positions.

Tasks Assigned

• Teri Embrey will take minutes.

Decisions

• The minutes from the previous meeting of January 25, 2018 were approved.
• Meeting adjourned at 11am.

Discussion

• Commercial Products Committee:
  • Get It Now is a product that allows unmediated ILL for journal articles, with the library paying a fee per article supplied.  The Commercial Products Committee wishes to know if there is interest in this project at other CARLI institutions.
  • Bradley University has been an early adopter of Get It Now.
  • The experiences of other institutions was discussed.
• Annual Project:
  • It was suggested that the committee do a use analysis of last year’s projects as the annual project report for this year.  Several different projects on collaborative collection development are potential topics.
  • Presentation at ALA will compare ACRL best practices to the current projects planning and implementation.
  • Gretchen will post a Google document to facilitate analysis: https://docs.google.com/document/d/1PL7oY9-6jcLjwHLtCONio1n1Hmpe6DtO_oBE3gfyLBA/edit?usp=sharing
  • Discussion of statistics and potential use ensued.
  • One Time Purchases circulation statistics are available from I-SHARE.  Non I-SHARE libraries will need to be asked for their circulation data for collaboratively purchased items.
  • Discussion on determining uniqueness of items ensued.
  • Statistical queries for the reporting should be developed now.
  • By April 1, the committee will need a title list of one-time purchases with ISBNs.
  • May 15th will be the statistical end date for reporting purposes.
  • Fine-tuning of statistical requirements is an agenda item for the next meeting of the committee.
  • For the open access project, the committee can report out on the survey results.
  • The Education group can also provide a title list for usage analysis.
• Project Updates:
  • Education Group: Only two institutions have committed to purchases so far this fiscal year.  Outreach to education librarians was encouraged.
  • Open Access eBooks: Project outline was shared as a Google document.  Survey is open until the end of the month and responses have already been received.  Based on responses received, the committee may need to supply a definition of an open access e-book.  The committee decided to add the definition and send it out with the reminder notice to complete the survey.
  • One-time Purchase: Potential increase due to the late listing of a participating library to last year’s list.  An Ohio consortium received a GOBI list for their project; CARLI did something similar with the PDA project.  
  • E-book purchases: There is a list and libraries have already started to participate (https://docs.google.com/spreadsheets/d/1aYZt8NdXzzqpj5JPTy15Ld2_2COcsllwpwUVu2uRaRQ/edit#gid=173605167).  Thirty titles have been purchased so far.  Ebook contract ends June 30.

Next Meeting

The meetings will be a Conference Call meeting with Adobe Connect
Adobe Connect Meeting, URL to join:
http://webjunctionillinois.adobeconnect.com/collectionmanagement/
(217) 332-6338, (312) 994-8410, (888) 983-3631
Conference ID: 65857927

Tuesday, March 20, 9:00 – 10:30 a.m.
Friday, April 27, 9:00 – 10:30 a.m.
Tuesday, May 22, 9:00 – 10:30 a.m.
Friday, June 8, 9:00 – 10:30 a.m.