Collection Management Committee Meeting: April 6, 2017

Location: Conference Call / Adobe Connect / Box

Members attending: Deb Blecic, co-chair (University of Illinois at Chicago), Teri Embrey (Pritzker Military Museum and Library), Connie James-Jenkin (Illinois Mathematics and Science Academy), Stephen McMinn (University of Illinois at Springfield), Gretchen Schneider (Oakton Community College), Kimberly Shotick, co-chair (Illinois Institute of Technology).

Members absent: Niamh McGuigan (Loyola University Chicago), Michelle Oh (Northeastern Illinois University)

Staff attending: Elizabeth Clarage, Jen Masciadrelli

Tasks Assigned

• Teri Embrey took minutes.
• Annual Project:
  • Committee members will continue to collaborate on the white paper.  Assigned sections (as noted in the outline in the document on box) should be finished by April 21.  
  • The co-chairs will review and revise to create a consistent voice.  They will move the document to MS Word to add charts and/or graphs.
  • It is anticipated that the committee will have a draft for review at the May 4, 2017 meeting.
• Elizabeth and Jen will send last year’s annual report to Deb and Kimberly.

Decisions

• The meeting was called to order at 9am on Thursday April 6, 2017.
• The March minutes have been approved.  January minutes date was corrected.
• The committee decided to meet at 9 a.m. for its May meeting.
• The meeting concluded at 10:56 a.m.

Announcements

• CARLI update:
  • E-book project has had more than 20 institutions identify titles for purchase.
  • The change from the EBL ebook platform to ProQuest Ebook Central date is still being determined but June remains the preferred change date.
  • The electronic resources selection system for Fiscal Year 2018 will be opening later this month.
  • Initial e-book survey results: 82 surveys from 68 institutions.
  • No budget information is available at this time.
  • CARLI is seeking volunteers to serve on CARLI committees.
• Member announcements:
  • Russell Kracke will be starting as a new cataloger at Oakton Community College.
  • IIT is currently conducting a search for an instruction librarian with future interviews for prospective candidates expected later this year.
  • An assessment librarian has been hired at the University of Illinois at Chicago.

Discussion

• Annual Project:
• The group reviewed and edited the committee’s annual project via Box.
• Collaborative Collection Updates:
  • Nursing:
    • One participant has pledged to buy at least one e-book. They will be add it to the Google doc if it is accepted by Elizabeth as a valid purchase  
    • Nursing has created a spreadsheet in the Google Doc collaboration site: https://docs.google.com/spreadsheets/d/1Rwy8Oe_WobnqrYtOITXPW6Pj33b9uxMTbspaneL0Ed8/edit#gid=0
  • Education:
    • A couple additional libraries expressed interested in participating.
  • Literature:
    • There is now a Google document: https://docs.google.com/spreadsheets/d/1wlTCphKbPcxxaxT5cXaNWcdzw2_FI_7ycSTJsvqYOXM/edit#gid=0
• Joint Forum with the Technical Services Committee:
  • Registration closes on April 12.
  • All presenters have registered.
  • Niamh has been collecting names of committee members that are willing to be note-takers during the day.  After the event, the lecturers’ slides and notes will be uploaded to the CARLI website.  
  • Niamh will be in touch via email regarding the joint forum
• Assessment:  Updates were shared during the annual project discussion.

Next meeting

May 4, 2017 at 9 a.m. – 12:00 p.m.

We will do an Adobe Connect / conference call meeting:
+1 888 983 3631 (toll-free)
+1 217 332 6338 (Local Urbana-Champaign number)
+1 312 994 8410 (Local Chicago number)  

Conference ID: 56832361