CARLI Board Meeting Minutes: March 9, 2018

CARLI Office, Champaign

Members attending: Anne Craig (CARLI), Richard Darga (Chicago State University), Jeff Douglas (Knox College), Cindy Fuller (Millikin University), Cate Kaufman (Illinois Central College), Dennis Krieb (Lewis & Clark Community College), Taran Ley (Southern Illinois University School of Medicine), Michael Lorenzen (Western Illinois University), Cathy Mayer (Trinity Christian College), Lydia Morrow Ruetten (Governors State University), David Stern (Saint Xavier University), Frances Whaley (Illinois Valley Community College), John Wilkin (University of Illinois at Urbana-Champaign)

Absent: Tammy Kuhn-Schnell (Lincoln Land Community), Greg McCormick (Illinois State Library)

Guest: Sarah Zehr (University of Illinois) (by phone)

Staff attending: Margaret Chambers, Elizabeth Clarage (by phone), Cindy Clennon, Gordon Fellows (by phone)

Decisions

• Minutes of the December 1, 2017 meeting were approved prior to the meeting.
• The Board approved the timeline for the 2018 Board of Directors election. Current Board members Jeff Douglas (Knox College), Cate Kaufman (Illinois Central College), and Michael Lorenzen (Western Illinois University) will serve on the Nominating Committee, with CARLI staff coordinating the process.
• The meeting was adjourned at 11:50 a.m.

Announcements

• CARLI is finalizing the new strategic plan. We expect to release the final version of the strategic plan in mid 2018.
• CARLI is working with the University of Illinois System Office to explore the feasibility of outside sponsorship of CARLI events.
• Remodeling is nearly complete in the CARLI Office. We are ready to host meetings and or training events in the newly configured space.
• CARLI staff are preparing for the FY19 selection subscription cycle. Vendors will be offering 33 new products in this cycle. We expect the open the Selection System to libraries in mid-April.
• CARLI staff and the Commercial Products Committee recently completed an interest survey to select new e-resources for possible inclusion in the CARLI brokering program. Eighty-seven individual responses were received from 76 libraries. CARLI staff are following up with vendors for the products that received the highest level of interest.
• Four new libraries will go live in I-Share in late March. The libraries are: Abraham Lincoln Presidential Library, McHenry County College, Moody Bible Institute, and Spertus Institute of Jewish Learning and Leadership. There will now be 90 libraries participating in I-Share.
• The I-Share Next Task Force is continuing to work through the Request for Proposal process for a new library management system for I-Share.
• Pending final review/approval by the University of Illinois Grants & Contracts Office and pending final Illinois State Library approval, CARLI will receive two grants from the Illinois Secretary of State/Illinois State Library in late FY18: CARLI Implementation and Demonstration of an Online Usage Statistics Tool for E-Resources: Consortia Manager; and Adding Illinois Community Colleges to CARLI’s I-Share Consortial Catalog.
• The next metadata ingest for the Illinois Digital Heritage Hub (IDHH) is scheduled by DPLA during the week of March 12-16. Following a successful ingest, the hub will have just over 250,000 items contributed to DPLA. This will be the first ingest to include some of the University of Illinois at Urbana-Champaign (UIUC) collections that UIUC previously contributed as a stand-alone Content Hub. Current IDHH Data Providers are: CARLI, Chicago History Museum, Chicago Public Library, DePaul University, Illinois Digital Archive, and UIUC. CARLI libraries are currently contributing 243 collections with 144,227 digital items.
• The Illinois State Library has announced an Illinois History-Digital Imaging grant program to provide funding for eligible libraries to carry out projects involving the selection, digital capture, storage, and provision of web access to their important historical and cultural collections.
• CARLI has partnered with the University of Illinois at Urbana-Champaign and Lewis & Clark Community College, to submit a grant proposal to the Institute of Museum and Library Services. The proposal seeks to fund the development of a continuing education library leadership immersion program that prepares librarians to make effective use of research findings on the impact of academic libraries on student success for the twin purposes of service development and library advocacy.
• CARLI is working with the University of Illinois legal counsel on a Digital Collections Image License Terms and Conditions agreement to address the promotion of digital images and collections in social media.
• CARLI staff member Ted Schwitzner has been promoted to Senior Library Services Coordinator.
• CARLI will soon open a search for a Library Applications Support Specialist.
• CARLI is cosponsoring the ACRL Scholarly Communications RoadShow to be held on May 4 in Champaign; and a second Road Show, Engaging with the ACRL Framework to be held on May 14 in Normal. Finally, CARLI is a sponsor for the Great Lakes Resource Sharing Conference to be held June 7-8 in Perrysburg, Ohio.
• CARLI will hold a New Directors Institute in Champaign on May 16-17, 2018.
• The Open Textbook Network will hold three training workshops for staff at CARLI member libraries. The workshops will be held on April 23 at Governors State University, April 24 at Loyola University Chicago, and April 26 at Heartland Community College. The event on April 24 will be available for streaming.
• The Open Educational Resources Task Force has created an OER resource page on the CARLI web site.
• The Open Educational Resources Task Force joined with LOUIS: The Louisiana Library Network to co-host a webinar on open educational resources during Open Education Week 2018. The webinar “Faculty Experiences on Teaching with OER” is available from the OER Resources web page.
• The Institutional Repositories Investigative Task Force has completed an initial survey of CARLI members to determine the use of and satisfaction with institutional repositories (IRs), reasons an IR has not been implemented at their institution, and their interest in and anticipated use of a CARLI consortial IR. A complete report from the task force will be presented to the Board at their June meeting.

Tasks Assigned

• CARLI will work with staff and Board feedback to complete the final draft of the Strategic Plan.
• CARLI will provide feedback to the Institutional Repositories Investigative Task Force to reflect the Board’s discussion of the member survey.

2018 Meeting Dates and Deadlines

• 2018 Board meetings
  • Friday, June 15, 2018, CARLI Office, Champaign 
• 2018 Executive Committee meetings (via conference call): 
  • Wednesday, June 6, 2018
• 2018 CARLI Annual Meeting and Governing Directors Meeting
  • Friday, November 2, I-Hotel and Conference Center, Champaign