Archives Task Force Meeting: February 10, 2025

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Jeannette Bruno (City Colleges of Chicago), Rebecca Fitzsimmons (Illinois State University), Pam Hackbart-Dean, chair (University of Illinois Chicago), Ashley Howdeshell (Northeastern Illinois University), Marcella Lees (Southern Illinois University Edwardsville), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University)

Member absent: Matthew Gorzalski (Southern Illinois University Carbondale)

CARLI Staff attending: Elizabeth Clarage, Martin Kong

Decisions

• The January 13, 2025 minutes were approved.

Tasks Assigned

• Minutes taken by Ashley Howdeshell.
• CARLI staff will get a meeting scheduled for the group organizing the in-person processing workshop.
• Processing Workshop group will craft save-the-date to go out.
• Pam - ATF Committee Proposal will be submitted to CARLI by February 21st.

Announcements

• Member Announcements:
  • Pam Hackbart-Dean (University of Illinois Chicago): Archivist of the United States has been fired, without cause.
  • Rebecca Fitzsimmons (Illinois State University): Dean candidates will be visiting campus and they hope to hire someone soon.
• CARLI Announcements:
  • Illinois State Historical Records Advisory Board announced their grant period is open, January 21, 2025 – March 14, 2025, $500-$5000 range of grants.

Discussion

• Past workshop The Power of Appraisal: Selecting Archives, January 31, 2025
  • Survey results available; overall results were very positive.
  • Perhaps for future virtual workshops, assign a leader to each breakout session.
• Upcoming Workshops
  • Digitization webinar May 14-15, 2025
    • General outline set and timeline of sessions are done.
    • The planning group has confirmed the outside presenters.
    • Will start advertising event soon, mid-month.
  • In-person processing workshop development, June 6, 2025
    • Confirmed a reservation for a room at National Louis University for workshop.
    • Will schedule another meeting to get details worked out.
    • Registration limit will be 25 attendees. That number does not include task force members.
• Archives and Special Collection Resources website Update
  • Forms/policies from North Park University have been added to the page.
  • There is still a need for processing forms and manuals.
  • Please add new books and/or articles to the resources section.
• ATF Committee Proposal due by February 21 ahead of the March 7 Executive Committee meeting which sets the Board agenda.
  • Stats and numbers still being added to the draft.
  • Comments and edits about the draft welcome.
  • Edits will be added and final draft will be sent out to everyone for review before submitting to Executive Committee.

Next Meeting Dates and Deadlines

The Archives Task Force will meet next on March, 10, 2025 at 10:00 a.m.

Committee Meetings:
March 10, 2025: Minutes taker – Marcella Lees
April 14, 2025: Minutes taker – Elaine Fetyko Page
May 12, 2025: Minutes taker – Meghan Ryan
June 9, 2025: Minutes taker – To be determined

Deadlines:
May 30, 2025: Task Force Annual Report