Archives Task Force Meeting: January 13, 2025

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Rebecca Fitzsimmons (Illinois State University), Matt Gorzalski (Southern Illinois University Carbondale), Pam Hackbart-Dean, chair (University of Illinois Chicago), Ashely Howdeshell (Northeastern Illinois University), Marcella Lees (Southern Illinois University Edwardsville), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University)

Member absent: Jeannette Bruno (City Colleges of Chicago)

CARLI Staff attending: Martin Kong

Decisions

• The December 9, 2024, minutes were approved with the edits from Elizabeth Clarage and Martin Kong.

Tasks Assigned

• Minutes taken by Pam Hackbart-Dean.
• Ashley Howdeshell will review form submissions for Archives and Special Collections Resources page and retitle them.
• Rebecca, Elaine, and Pam will have a draft proposal for the task force to become a committee for the task force to review at its next meeting in February.

Announcements

• Member Announcements:
  • Pam Hackbart-Dean (University of Illinois Chicago): Amy Sherwood will begin as the new manuscript archivist at UIC on January 27, 2025.
• CARLI Announcements:
  • 2025 Northern Illinois Regional History Conference has a call for papers.
  • 2026 American History Association will be held in Chicago and has a call for papers.

Discussion

• “The Power of Appraisal: Selecting Archives” webinar is rescheduled for January 31 from 1-3 PM central time.  The webinar planning group met virtually several times in December and January. Presenter Ruth Bryan (University of Kentucky) has updated her slides, and several case scenarios have been developed. So far, 121 have registered. May need assistance with break out groups from members of the task force.
• The Digitization webinar planning group set May 14 and 15 from 1-4 PM central time as the webinar date. Speakers have been verified, and sections of the webinar have been refined.
• Pam Hackbart-Dean discussed an in-person “Processing 101” workshop for June 2025. The group will meet later this month to begin planning.
• Rebecca, Elaine, and Pam will have a draft proposal for the task force to become a committee for the next meeting in February. The CARLI Governance Board’s next meeting is March 7, and its Executive Committee meets on February 26.  The Executive Committee sets the Board meeting agenda.

Next Meeting Dates and Deadlines

The Archives Task Force will meet on February 10, 2025, at 10:00 AM.

Committee Meetings:
February 10, 2025: Minutes taker – Ashley Howdeshell
March 10, 2025: Minutes taker – Marcella Lees
April 14, 2025: Minutes taker – Elaine Fetyko Page
May 12, 2025: Minutes taker – Meghan Ryan
June 9, 2025: Minutes taker – Jeannette Bruno

Deadlines:
May 30, 2025: Task Force Annual Report