Archives Task Force Meeting: October 2, 2023

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Jeannette Bruno (City Colleges of Chicago), Rebecca Fitzsimmons (Illinois State University), Pam Hackbart-Dean, chair (University of Illinois Chicago), Steve Kerber (Southern Illinois University Edwardsville), Michelle Miller (Abraham Lincoln Presidential Library and Museum), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University)

Members absent: Ashley Howdeshell (Northeastern Illinois University)

CARLI Staff attending: Elizabeth Clarage, Martin Kong, Sara Mercurio, Annie Serrano

Decisions

• The Committee members approved the minutes of September 8, 2023 meeting.
• Pam opened the meeting wrapping up the decisions that were taken in last meeting.

Tasks Assigned

• Minutes taken by Alex Altan.

Announcements

• Member Announcements:
  • Rebecca Fitzsimmons (Illinois State University): Hiring a new librarian to work on a digitization project for Humanities at Illinois State University
  • Michelle Miller (Abraham Lincoln Presidential Library and Museum): Michelle submitting a paper in an upcoming conference
• CARLI Announcements:
  • Elizabeth introduced the Library/Archives student Sarah Mercurio to Committee members.
  • Elizabeth announced Illinois Secretary of State’s visit to CARLI Chicago Office on Wednesday, October 4, 2023 as part of the banned books week

Discussion

• Committee members discussed and brainstormed different ideas and suggestions about CARLI Archives & Special Collections Sample forms.
• Pam asked the meeting participants what type of forms we can put up on CARLI website.
• Meghan Ryan suggested we should focus working on one specific form each month
• Rebecca Fitzsimmons suggested to put one different form for a different institution each month
• Elizabeth shared a sample form with notes section with the Committee members.
• Pam recommended the committee to start working with collection development policies form first. Pam also suggested doing a webinar/workshop on collection development policies
• Meghan Ryan suggested compiling mission statements from CARLI members
• Pam suggested working as a small group on mission statements and announce the results on November meeting
• Elizabeth asked about how to do a small group meeting. Pam suggested a zoom meeting

Next Meeting Dates and Deadlines

The Archives Task Force will meet next on November, 06, 2023 at 10:00 am.
Committee Meetings:
November 6, 2023: Minutes taker - Jeannette Bruno
December 4, 2023: Minutes taker – Rebecca Fitzsimmons
January X, 2024: Minutes taker – Pam Hackbart-Dean
February 5, 2024: Minutes taker – Ashley Howdeshell
March 4, 2024: Minutes taker – Steve Kerber
April 1, 2024: Minutes taker – Elaine Fetyko Page
May 6, 2024: Minutes taker – Meghan Ryan
June 3, 2024: Minutes taker – to be determined

Deadlines:
February 22, 2024: Task Force Report to Board
March 31, 2024: Task Force Annual Report