Archives Task Force Meeting: September 8, 2023

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Jeannette Bruno (City Colleges of Chicago), Rebecca Fitzsimmons (Illinois State University), Pam Hackbart-Dean, chair (University of Illinois Chicago), Ashley Howdeshell (Northeastern Illinois University), Michelle Miller (Abraham Lincoln Presidential Library and Museum), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University)

Members absent: Steve Kerber (Southern Illinois University Edwardsville)

CARLI Staff attending: Elizabeth Clarage, Martin Kong, Annie Serrano

Decisions

• Minutes takers will be assigned alphabetically by last name.
• Meetings will be held first Monday of each month from 10-11:30am (pending Steve Kerber’s availability)

Tasks Assigned

• Minutes taken by Michelle Miller.

Announcements

• Member Announcements:
  • Michelle Miller (Abraham Lincoln Presidential Library and Museum): Hiring new librarians for Abraham Lincoln Presidential Library and Museum
  • Rebecca Fitzsimmons (Illinois State University): exhibits from the Circus Historical Society will be up through November, on each floor of the library.
  • Pam Hackbart-Dean (University of Illinois Chicago): iPres is meeting in Champaign-Urbana next week and will end conference in Chicago next weekend.
• CARLI Announcements:
  • Elizabeth: Continuing education programs are coming up - Career Challenges & Experiences for Mid-Career/New Archivists and Librarians of Color (September 18)
    • Professional Development Alliance is sharing free, online development opportunities.
    • Upcoming programs include sessions on workplace communications, AI, building campus relationships, social justice, and mentoring.
    • Events on CARLI calendar
  • Alma D – addon subscription to Alma – webinar from ExLibris
  • CARLI annual meeting registration is open – Thursday Nov 16 at iHotel in Champaign,
  • June 2024 – Five new institutions will be added to I-Share.

Discussion

• Meeting times – Thursday does not work; Mondays preferred.
• What do we want to work on as a committee?
  • Compiling list of best practices
  • Resources for policies and procedures
  • Resources on how to facilitate internships for library students in archives
  • Continuing education regarding digital preservation and digitization
  • Programming on outreach
  • Informal programs on basic archival concepts – could be added to documentation

Next Meeting Dates and Deadlines

The Archives Task Force will tentatively meet next on October 2, 2023 at 10:00.

Deadlines:
February 22, 2024: Task Force Report to Board
March 31, 2024: Task Force Annual Report