Director of Business Affairs - Southern Illinois University Edwardsville

Join our team as the Director of Business Affairs and play a crucial role in managing the financial and administrative operations of the LIS. You'll be the go-to person for budget oversight, hiring processes, and all financial activities, while representing the Dean in various business and budgetary matters.

What You’ll Do:

• Budget Management: Supervise and execute the LIS budget, including state appropriations, local accounts, and grant funds. Track and monitor spending to ensure departments stay within their budgets.
• Fiscal Oversight: Act as the fiscal officer delegate, providing the Dean with updates on budget availability, routine analysis, and strategic financial insights. Develop and implement budget reduction scenarios as needed.
• Hiring & Contracts: Oversee the hiring process for faculty and staff, including initiating faculty and GA contracts, salary recommendations, and managing start-up and professional development funds for new faculty.
• Administrative Coordination: Serve as the primary point of contact for LIS Administration. Coordinate the GIR process, renovations, furniture acquisitions, office moves, and manage the Grad Assistant and Student Assistant budgets.
• Supervision: Supervise two Dean's office staff members. Develop and revise staff PDQs, perform annual evaluations, ensure timely and accurate processing of daily tasks, and manage workloads and coverage.
• Financial Activities: Prepare and approve purchase orders, handle fiscal activities related to travel and property control, and manage p-card purchases. Assist with Foundation-related financial activities, including reports.
• Reporting & Compliance: Liaise with the Provost's office for financial and budget-related reports and inquiries. Assist in gathering information for the Fact Book and other state and national surveys.
• Additional Duties: Provide support to the Director of Development with Foundation financial activities and perform other duties as assigned.

Why Join Us? In this role, you'll have a significant impact on the financial health and administrative efficiency of the LIS. You'll work closely with the Dean and other key stakeholders, providing valuable insights and ensuring smooth operations. If you’re an experienced administrative professional with a knack for financial management and team leadership, we’d love to have you on board!

Typical Qualifications

Minimum Qualifications:

• Master's degree in business administration, accounting, or a field related to the position, preferably in accounting or finance.
• Three (3) years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level.
• Three (3) years of progressive experience and responsibility with a thorough understanding of business and financial operations (budgeting and accounting experience).
• Two (2) years of experience in higher education financial affairs and budgeting. Demonstrated ability of advanced, expert level knowledge in Microsoft Excel, including experience developing and working with financial forecasts and models. Strong management, organizational, communication, and interpersonal skills..

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

• Classification: State Universities Civil Service System Classification Number: 5010 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.
• Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. 
• Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.
• Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.
• Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu
• Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.
• SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.
• To learn more about SIUE's Mission and statement on diversity, please visit: https://www.siue.edu/about/mission-goals-plans/index.shtml.

Benefits

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

Agency: Southern Illinois University - Edwardsville
Address: 1040 Rendleman Hall, Edwardsville, Illinois, 62026
Website: https://www.siue.edu/
Salary: $68,000.00 Annually
Location: Edwardsville, IL
Job Type: Full Time
Job Number: 00424
Division: Library and Info Svcs
Department: Lovejoy Library
Opening Date: 08/07/2024
Closing Date: 8/28/2024 11:59 PM Central
FLSA: Non-Exempt