CARLI News May 24, 2017

Final Results from the 2017 Board of Directors Election

The election and appointment process for new members of the CARLI Board of Directors has been completed. Directors elected to 3-year terms beginning July 1, 2017 are: Jeffrey Douglas (Knox College), Tammy Kuhn-Schnell (Lincoln Land Community College), and Michael Lorenzen (Western Illinois University).
 
Directors appointed to one-year terms are: Taran Ley (Southern Illinois University School of Medicine), Cathy Mayer (Trinity Christian College) and Frances Whaley (Illinois Valley Community College). 
 
Please join us in welcoming these new members of the CARLI Board.

CARLI Committee Appointments Complete for 2017

CARLI has completed the annual appointment process for CARLI committees. Staff from 40 member libraries will serve on CARLI Committees in 2017-2018. As in previous years, we will keep the volunteer list on file for any additional openings that may occur this year. We offer our sincere thanks to all those who volunteered to serve on CARLI committees.

CARLI to Join the Open Textbook Network

The OTN ″promotes access, affordability, and student success through the use of open textbooks.″ Because of our budget situation, CARLI was unable to pay the $25,000 initial OTN membership fee. At its March 10 meeting, the CARLI Board of Directors approved polling CARLI libraries about whether they would want to pledge funds toward the $25,000 membership.
 
Thanks so much to our supporting CARLI Governing Member Libraries for contributing to the effort that will make possible membership for the entire consortium:

• Aurora University
• Catholic Theological Union
• Chicago State University
• CODSULI (Council of Directors of State University Libraries in Illinois)
• College of Lake County
• DePaul University
• Illinois State University
• Illinois Wesleyan University
• The John Marshall Law School
• Knox College
• LIBRAS
• Lincoln Land Community College
• National Louis University
• Northern Illinois University
• Northwestern University
• Oakton Community College
• Richland Community College
• University of Illinois at Urbana-Champaign
• Waubonsee Community College

Watch for more information soon about next steps. Again, thank you to the OTN supporters!

E-Resources Update

Now that the selection system has been closed to the libraries for the FY18 subscription cycle we have a few notes to share:

Fully Subsidized EBSCO Databases

For FY18 CARLI will again be fully subsidizing EBSCO′s Academic Search Complete and Business Source Elite for all governing members. These two titles were included in the selection system and pre-selected for all governing libraries.

The ancillary databases included in the Academic Search Complete/Business Source agreement with EBSCO will also be available to all governing libraries but these were not shown in the selection system. These will be added now and selected for all governing libraries. They should be visible on your invoice estimate, along with the products you will be paying for. These databases are:

• Consumer Health Complete
• ERIC
• Health Source: Consumer Edition
• Health Source: Nursing/Academic Edition
• MAS Ultra: School Edition
• MasterFILE Premier
• Military & Government Collections
• Newspaper Source
• Primary Search
• Professional Development Collection
• Regional Business News

Late Subscription Selections

We realize that many of our libraries are facing challenging budgetary situations and may not have been able to make all of their planned selections while the system was open. CARLI can accommodate late additions to your subscriptions. Just send a note to CARLI support to request CARLI staff add subscriptions for you. Products can be added for a July 1 start until about June 15.

Transition to ProQuest Ebook Central

ProQuest has confirmed that all CARLI member libraries will transition on June 13–14, 2017 from the EBL – Ebook Library and ebrary platforms to its new ebook platform ProQuest Ebook Central™.

On Tuesday, June 13, 9:00 pm, ProQuest Ebook Central sites will be turned on and EBL links will redirect to ProQuest Ebook Central.

On Wednesday, June 14, 1:00 pm, ebrary holdings are merged into ProQuest Ebook Central and ebrary links will be redirected.

All Governing members have materials that will transition from the current platform to the new ProQuest Ebook Central™ platform. All ProQuest ebook products either purchased via CARLI or your own library collection decisions, or purchased by CARLI in 2014 for the EBL eBook Patron Driven Acquisitions Pilot Project, will be integrated into ProQuest Ebook Central. 

ProQuest Ebook Central integrates key elements from both ebrary and EBL - Ebook Library.

• The patron interface for ProQuest Ebook Central is based on ebrary′s reader. It will span the breadth of patron requirements, from discovery to reading to bookshelf.
• The librarian portal (backend) - ProQuest LibCentral™ - will be based on EBL′s rebuilt LibCentral administrative module. It will support discovery, selection, acquisition, customizable management and analytics of ebooks.

ProQuest has stated that all current URLs will redirect to the new platform for at least four years and that any patron bookmarks or other notations should transition seamlessly from the former platforms to ProQuest Ebook Central.

In March, ProQuest presented webinars on the transition to the new platform. The recorded webinars are available at: http://tinyurl.com/znfkod6 and include both Introduction to ProQuest Ebook Central and LibCentral Overview.

If you have any questions regarding the transition to ProQuest Ebook Central, please contact the CARLI Office by sending an email to CARLI support.

ProQuest Webinar About the Transition to Ebook Central 

ProQuest will host a webinar on June 1,1–2 pm with more information about the transition from the EBL – Ebook Library and ebrary platforms to their new ProQuest Ebook Central platform. The webinar will cover:

• CARLI upgrade timeline
• What to expect on upgrade day
• Upgrade preparation
• New product functionality
• Ebook Central authentication (on campus & off campus)
• Ebook Central usage reports
• MARC records (individual holdings)

There will be time for questions. Anyone interested may join the session. There is no need to register. The webinar will be recorded.

If any CARLI member would like to schedule an institution-specific training for ProQuest Ebook Central End User (the public interface) or LibCentral (staff interface), please contact Paul Webb.

Save the Date! Preservation Workshop: Salvaging Mold and Water Damaged Library Materials

Plan now to attend the CARLI Preservation Committee sponsored ″Salvaging Mold and Water Damaged Library Materials: A Preservation Workshop″ on July 11, from 8:30 am–4 pm. The workshop will be held at the Abraham Lincoln Presidential Library in Springfield.

Jennifer Hain Teper, Bud Velde Preservation Librarian and Head, Preservation Services at the University of Illinois at Urbana-Champaign, will talk about how to identify and respond to mold in libraries. Her presentation will cover both basic morphology and sources of mold, a brief introduction to health risks when dealing with mold, and options for remediation/removal.

Bonnie Parr, Historical Documents Conservator of the Abraham Lincoln Presidential Library, will talk about salvaging wet library materials, including an introduction to disaster response when water strikes and an overview of methods for drying various types of materials found in library collections – books, documents, and audio-visual materials. The session will include a ″no stress, no tears″ hands-on exercise salvaging wet library materials.

Registration will be available June 1, 2017. Space is limited.

CARLI Last Copy Program

The CARLI Last Copy Program seeks to preserve the last copy of monographs within the Illinois academic and research library community. This program allows any CARLI library that seeks to withdraw a last copy of a monograph to donate it to another CARLI library that will retain the title for resource sharing in Illinois.

If you are planning a review of your collection this summer and have items that are unique to Illinois but are no longer needed locally or no longer fit within your collection, consider participating in the CARLI Last Copy Program. Completing a simple web form with the bibliographic information starts the process to donate your materials to another CARLI library.

New Metadata Case Study Available

The Created Content Committee was inspired by the addition of Illinois as a DPLA Service Hub to look at what it means to share metadata and create shareable metadata. As part of that effort, they are sharing case studies written by members of the committee on projects they have worked on involving the migration or sharing of metadata.  The case studies hope to illustrate the importance of good metadata and to help others to learn from the committee members’ challenges and mistakes.  
 
The newest case study is Cleaning Up Legacy Data at Lewis University by Alice Creason, Lewis University. 
  
Two additional case studies are also available:

• Data Dictionary by Matthew Short, Northern Illinois University
• Domesticating Wild Metadata: Harvesting Your Metadata into a Discovery Layer Using OAI-PMH Feeds by Margaret Heller, Loyola University Chicago 

Please visit the CARLI DPLA information page for the case studies and additional information about CARLI’s participation in DPLA.

Voyager Reports Mini-Webinars

Beginning in January 2017, CARLI staff started hosting brief, monthly, mini-webinars to share tips, tricks, and techniques on generating reports from Voyager. Each webinar provides an opportunity for questions and answers on Voyager reporting tools, such as Access and Web Reports, and on topics of broad interest, such as techniques for gathering circulation statistics or developing reports for responding to ACRL and IPEDS surveys. 
 
The next Voyager Reports Mini-Webinar will take place on June 8. Please see the CARLI Events Calendar, for more information on how to participate.

Recordings of the webinars are also available. Those interested may find the recordings at the Reports Webinar page.

Preservation Tips: 

Creating a Plan – Templates for Success
Jenny Dunbar, Archivist, College of DuPage

Fire. Floods. Earthquake. Tornados. Chemical disasters.

It is overwhelming to consider the possibility of these catastrophic events, but as the caretakers of important collections, archivists and librarians must make a plan. Luckily, there are an abundance of models and example disaster plans that one can consult. What follows is a guideline of basics to consider when making a disaster plan as well as links to useful websites that will assist in creating your plan.

The first step in creating a disaster plan is to assemble an emergency response team or teams. The team will be responsible for compiling a comprehensive written document that addresses the two overall goals of a disaster plan: safety and the physical recovery of the building and collection. To draft a written disaster plan, one must first identify what types of disasters and situations are possible, and what risks to persons, the building, and the collection are likely. After such potential risks are identified, a plan can be created that suits the specific needs of the institution. 

You can find this as well as other Disaster Planning topics on the webpage for CARLI Preservation Committee′s yearlong project on Disaster Planning.    

The Wet and Wily World of Preservation Disaster Statistics
Beth Ann McGowan, PhD, MLIS, Northern Illinois University Libraries

Although some academic and university libraries, primarily those in large, well-endowed institutions, collect statistics concerning disasters and preservation activities, there is no regular national collection of statistics about disasters and library preservation activities. (Meyer (2009) and Peterson et al (2016)) This state of affairs is not new: academic libraries have never collected this information systematically in spite of years of keeping statistics on other preservation concerns. For a brief period of two years, the ALA tried to collect information about disaster preservation activities among libraries and other cultural heritage foundations, but that effort was quickly abandoned due to a low response to institutional surveys. Thus, with the exception of two years (2012 and 2013), our field has no data upon which to base preparation proposals for preservation issues connected to disasters. 
 
Still, those two years are tremendously instructive. As stated above, our data derives from two years of surveys on the general state of preservation in libraries. You can find this as well as other Disaster Planning topics on the webpage for CARLI Preservation Committee′s yearlong project on Disaster Planning.

The Wet and the Dry of Print Preservation: a Workshop Summary
Beth Ann McGowan, PhD, MLIS, Northern Illinois University 

On April 10, 2017, an overcast, blustery day, twenty-six librarians from twenty-one CARLI member institutions met in Normal, Illinois, to learn at a hands-on workshop basic preservation methods for books and other paper materials. Led by Jennifer Hunt Johnson, Conservation and Preservation Specialist at Illinois State University, with a mighty assist from Bonnie Parr, Conservator at the Abraham Lincoln Presidential Library and Museum, the day began with definitions of basic terms–conservation, preservation and restoration. From there, we learned about the wet, the dry, and several methods in-between of caring for print materials.

Like the day, we began with water. Our first hands-on lesson was on humidification, a method of moistening paper for flattening purposes without cracking the material. 

We were then taught several methods to dry clean materials, a process that refers to the basic removal of dirt and grime from print materials. We learned that to maximize the removal of dirt while minimizing damage to the object in dry cleaning, whether using dry sponges, erasers, or eraser crumbs, one should start from the middle of the page and work to the edges. In both wet and dry processes, we were instructed to test before diving in to be sure the damp or the rubbing would not damage the original.
 
We then learned personally about the perils of staple and paper clip removal and how to handle the materials with care as we tried to avoid rips and tears. (If this were a test, your reporter would have failed.)

After we were fed and watered with a lovely lunch, we practiced methods to repair tears using heat-activated thermoplastic adhesives. But we were also taught how to use wheat-paste and Japanese tissue to repair other kinds of tears. We learned about methods and glues for hinge tightening and tip-ins (re-adhering loose pages within a book). We learned uses for blotter paper and reemay, and we were taught how to stitch a pamphlet binder. 

Attendees most appreciated the hands-on nature of the experience. They were sent home with a small package of goods, step-by-step instructions, a list of different sorts of adhesives, a list of suppliers, and a webliography for further information.

Other Library News

ISU's Brunsdale featured in AL's The Bookend

Maureen Brunsdale, Special Collections and Rare Books Librarian at Illinois State University′s Milner Library, is featured in the latest issue of The Bookend, published by American Libraries. The brief article discusses her work with ISU’s Circus and Allied Arts Collection, which is one of the largest and most noteworthy of its type in the country. The collection includes circus-related books, photographs, programs, correspondence, and other materials. In the article, Brunsdale discusses her favorite item in the collection (it’s actually the stories that come with the items), along with why Bloomington-Normal has played such a central role in circus history.

To read the article, which includes a picture of Brunsdale with some of the more unique materials in the collection visit The Bookend.

Early Registration Ends May 26: Great Lakes Resource Sharing Conference June 8-9, Oak Brook

Register by May 26 for the 4th Annual Great Lakes Resource Sharing Conference on June 8-9 to take advantage of the early registration fee. The $95 registration fee will increase to $125 after May 26. The registration fee includes all sessions, as well as the reception on Thursday, and breakfast and lunch on Friday.

Schedule in brief:

Thursday, June 8, 2017

• 12:30 to 1:30 pm—OCLC Resource Sharing Update
• 1:45 to 3:30 pm (including break)—Lightning rounds
• 3:30 to 4:30 pm—The Contemporary Academic Library Resource Sharing Mission: Fragmentation or Evolution?
• 5:00 to 6:00 pm—Opening reception and trivia contest
• 6:00 pm and later—Dine-arounds or dinner on your own

Friday, June 9, 2017—8:00 am to 3:45 pm

• Keynote address: History Has Its Eyes on You: Lighthouse and Libraries Weathering Storms of Change
• Corey Seeman, Director of Kresge Library Services (Ross School of Business at the University of Michigan, Ann Arbor) and manager of A Library Writer’s Blog
• Three tracks of concurrent sessions
• Breakfast, lunch, and breaks included

Concurrent Sessions:

• CARLI’s Patron Driven Acquisitions Project for Print Materials: A Review of a Consortial Project
• Strength in Numbers: Demonstrating Value During Times of Change
• Strengthening Workflows: Developing an Improved Staffing Model to Weather the Winds of Change
• Trying to Jump-Start Collaborative Collection Development: Finding Simple Methods for Effective Cooperation
• And many more! See the conference website for a full list.

Conference Rates:
The conference registration fee includes all sessions, as well as the reception on Thursday and breakfast and lunch on Friday.

Join your resource sharing partners in harnessing the winds of change! 

Information Literacy Summit Keynote Address

DePaul University and Moraine Valley Community College co-hosted the Information Literacy Summit where keynote speaker Dr. Wendy Holiday examined some of the recent discourse around the ACRL Framework for Information Literacy and the purpose of higher education. Using metaphors of boundaries and thresholds, it explores what might happen when we place students and the idea of sovereignty at the center of our conceptions of information literacy. 

You can view the entire keynote talk ″Boundaries and Sovereignties: Placing Students at the Center of Information Literacy″ (keynote) on YouTube. 

Upcoming CARLI Events and Meetings

Important Dates

May 29                       CARLI Office Closed

Forums, Workshops and Training

June 8                         Voyager Reports Mini-Webinar
June 13                       Academic Library Value and Impact: Instruction and Assessment Webinar
June 15                       Virtual Instruction Showcase

July 11                        Preservation Workshop

Meetings   

June 1                         Collection Management Committee
June 6                         Commercial Products Committee
June 7                         CARLI Executive Committee Conference Call
June 12                       Preservation Committee
June 13                       Created Content Committee
June 15                       Public Services Committee
June 16                       CARLI Board of Directors
June 19                       Instruction Committee
June 20                       Resource Sharing Committee
June 28                       Technical Services Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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